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Institutional Repositories: What the Open Access agenda means for a modern institution
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Institutional Repositories: What the Open Access agenda means for a modern institution


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First and third parts of a lecture delivered to 2009/10 Library post graduates at Loughborough University (March 25th 2010). Covers general open access and the response from the University of …

First and third parts of a lecture delivered to 2009/10 Library post graduates at Loughborough University (March 25th 2010). Covers general open access and the response from the University of Leicester.

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  • Me and Gully Foyle
  • The LRA and Leicester’s approachMaterials we’re seeing used and popularityDark forces[This slide needs reworking in light of other bits of talk
  • Need to re-write this
  • MandatesThe REFThe CRIS (RED)Staffing & joined up thinkingThroughputCopyright changesAcademic embrace
  • The repository as a service is up against an increasing number of external and internal pressuresAwareness of the repository remains lowMandates are helping drive material to usIntegration and centralisation seem to lie ahead – though from my perspective not
  • Transcript

    • 1. Institutional RepositoriesWhat the Open Access agenda means for a modern institution
      Gareth J Johnson & Valérie Spezi
      Leicester Research Archive
      David Wilson Library
      University of Leicester
      25 Mar 2010
    • 2. Overview
      Open access & repositories overview
      The world of the LRA
      Challenges and wider agenda
      Group exercise
      Questions & Discussion
    • 3. Open Access
      Open access to scholarly publications
      Born in 1990s in Physics & Economics communities
      Exploits allowable exceptions in © law
      Increasingly mainstream since early 2000s
      OA advantages
      Greater access to literature to all research community
      Greater speed of dissemination
      Availability provides a citation bump
      Public access to publically funded research
      Advancement of human knowledge
      Curation & safe keeping of institutional treasures
    • 4. Open Access Today
      All Russell Group Universities have repositories
      121 institutional repositories like LRA in UK
      12 institutional mandates now in place
      Sources OpenDOAR & ROARMAP
      Open access archiving (OAA, Green route)
      Works alongside traditional publishing
      Services institutional & subject repositories
      Open access publishing (OAP, Gold route)
      An alternative approach to traditional practice
      Pay-up front model of funding
      Fully OA journals or paid publisher options
      May or may not allow for OAA on LRA
    • 5. Open Access ArchivingOverview (Green Route)
      The LRA
    • 6. Copyright & LRA
      General academic awareness of copyright transfer (CTA) and retained rights is weak
      Pervasive scholarly gift culture
      Repository team need a strong grounding in rights and reuse
      Use of SHERPA/RoMEO helps
      Need to be flexible and adaptable to changes
      Repository copyright is a grey area, much untested in law
      Complexities of third party copyright in theses
    • 7. Leicester University
      Top 20 in all National tables
      91% student satisfaction rate
      6th Highest citations rates relative to size
      23,000 students
      41% Distance Learners
      Around 1000 academic staff
      93% submitted for RAE ’08
      87% determined to be producing internationally significant research
      4 Colleges
      Moved from faculty structure this academic year
    • 8. LRA Secret Origins
      Founded as Library project 2006
      Secondment of 0.5fte manager & 0.5fte administrator
      Academic support but not direct involvement
      Full-text purist at start
      RAE 2007/8 ingest of 2500+ metadata only records
      2008 moves towards service
      Implications for staffing and workflows
    • 9. The
    • 10. The LRA Method
      Fully mediated
      Self-archiving option
      Self archiving trial 2 years ago
      Research and nothing else
      Top level decision and ongoing ethos
      Educational and non-scholarly objects sent elsewhere…
      The usual melange of documents, images, software and data
      Focus on author’s final versions unless © says otherwise
      Author Licence
      Signed first time
    • 11. Licence to Kill
    • 12. What’s It Like to Work On?
    • 13. Institutional Repositories
      Part 3
    • 14. LRA Today
      Around 4,700 items (~40% full text)
      RSS feeds for collections and departments
      Commerce using it to ID & assess collaborators
      Core team to enable archiving and provide advice
      A measure of their visibility and scholarly regard
      165th ranked HEI Repository globally
      Highly ranked HEI Repository in the UK
      #13 Cambridge
      #14 Brunel
      #15 SAS
      #16 Leicester/LRA
      #17 Huddersfield
      #18 SOAS
    • 15. What’s in the LRA: Materials
      Full text ~25-35%
    • 16. What’s Used in the LRA: Items
    • 17. What’s in the LRA: College
    • 18. What’s Used in the LRA: College
    • 19. Who’s Using the LRA?
      Dec 09 +25%
      Jan 10 +20%
      Feb 10 +3.2%
    • 20. Outreach & Engagement
      Information librarians
      Alerts and raising awareness
      Personal visits
      Dept Meetings & Champions
      Research Office collaborations
      Social networking
      Twitter and RSS feeds
      Twitter discussions with local community
      Frequent blogged activities
    • 21. Setting Policy
      Original ethos & remit set by Research Committee
      Major policy decisions still at this level
      OpenDOAR policy generator
      Used to create standard repository policies
      Metadata, data, content, submission, preservation and takedown
      Operational policy devolved to LRAPG
      Tacit input from Research Committee
      Responsive to changes in legal environment and institutional standpoints
    • 22. Preservation
      Underlying commitment from institution to maintain repository integrity
      Durable handles (persistent URLS) for all items
      Tomb stoning of items taken down
      Avoidance of bitrot formats
      E.g. Old MS Office formats
      PDF/A-1 (ISO 19005-1) is preferred text standard
      Range of standards for other materials
      Some formats can be more problematic
    • 23. Dark Forces Rising
    • 24. CRIS & the LRA
      REF Preparation WG
      Moves to integrate LRA & RED
      Technical and political challenges
      Post-CRIS implementation
      Role and integration of LRA
      Merge, subsume, satellite or replace
      Pan-institution information systems collaboration
      Media contacts, consultancy and personal web spaces
    • 25. Ethos
      Retrospective digitisation requests
      Requirement of contacting author & signing of author license
      Funded for approx 100 items a year
      Tracing authors major time and throughput constraint
      Access to alumni database helping
      More staff time available to chase
      Most requests in 2009 unfulfilled
      Issues outstanding with Ethos
      Variable quality scans produced
      Slow response to enquiries
      First requestor pays funding stream
      Academic confusion between LRA and Ethos
    • 26. Getting Your Hands Dirty
      Examine some real challenges faced by repository managers
      Based on today & own knowledge
      Three vital questions for each scenario
      What would be the most effective response?
      What problems or issues do you foresee?
      What steps could be taken to minimise them?
      Work in groups and then report back
    • 27. Feedback
      Repositories are as much about people as they are objects
      There are many, many grey areas and a lot of institutional policy is responsive
      Have to be cautious of setting precedents
      Flexibility and responsiveness in a dynamic environment is important
    • 28. Closing Thoughts
    • 29. Gareth J Johnson
      Document Supply & Repository Manager
      extn 2039
      Valérie, Margaret & Claire,
      LRA Administrator team
      extn 2039
    • 30. References
      About the LRA:
      Institutional mandate:
      The LRA:
      LRA policies:
      Research Support Project: