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Land Acquisition Management System

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An application that will streamline the entire life-cycle of the land acquisition process, and provide acquisition & property information more rapidly and cost effective than ever. It has the ability …

An application that will streamline the entire life-cycle of the land acquisition process, and provide acquisition & property information more rapidly and cost effective than ever. It has the ability to store all the documentation and artifacts generated in the process to a centrally located digital format, which will be readily available to all authorized users. Definitely will reduce the amount of time it takes to complete a acquisition project, as well as the amount of effort, labor, and costs.

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  • 1. STUDIO PROJECT #1 By – Gaurav ManglaLAND ACQUISITION MANAGEMENT SYSTEM
  • 2. PROPOSAL for Studio Project 1STUDENT INFORMATION•Name : Gaurav Mangla•PRN : 09050221115•E-mail ID : gaurav.mangla@sid.edu.in/ krayzie.gaurav@gmail.com•Contact Number : 9545181105PROJECT OVERVIEWSummary:•Title of the Project: Automated System for Land Acquisition for Corporate Sector.•Project Type : Self-Initiated•Mode of Project Execution : From SID CampusBrief: (About the selected topic)An application that will streamline the entire life-cycle of the land acquisition process, and provide acquisition & propertyinformation more rapidly and cost effective than ever. It has the ability to store all the documentation and artifactsgenerated in the process to a centrally located digital format, which will be readily available to all authorized users.Definitely will reduce the amount of time it takes to complete a acquisition project, as well as the amount of effort, labor,and costs.STAKEHOLDERS:• COMPANIES• FARMERS• GOVERNMENT REVENUE OFFICERS
  • 3. TARGET USERS:•Primary: Officers of the Land Acquisition Department and Top Management of the Company.•Secondary : Sub-officers of Govt. Revenue Department•Territory: Village people (people to whom the Land belongs).GOALS & OBJECTIVESBusiness Goals & Objectives:•Transparent land deals and compensation to direct land owners.•Abolishing the intermediaries between the land owners and company in land transactions•Speedy acquisition of the land directly by the companies from the farmers•Instant MISUser Goals & Objectives:•Transparent transactions and digital mapping option.•Speedy land acquisition through direct negotiations with the villagers•Correct Revenue Land Records•Instant MISProduct Goals & Objectives:•Correct Revenue RecordsLearning Goals & Objectives:•Land Acquisitions Simplified
  • 4. SCOPEIn Scope:• Speedy Land Acquisition• Transparent Land Deals•Digital mapping•Avoiding data redundancyOut-of-Scope:• Abolishing the intermediariesKEY CONSIDERATIONSSpecific Requirements:•Land Revenue Records•Land Revenue Rules & Regulations•Collector’s Guidelines•MapsPotential Risks:•Fraudulent and change of land records•Misappropriation of moneySuccess Criteria:•Transparent land deals•No complaints from the land owners•Correct land records.•Easy mapping tools and data.
  • 5. INITIAL STEPS IN LAND ACQUISITION PROCESS •To approach the Govt. of respective State and show intention by the Entrepreneur to invest in the State and giving brief details of the project. •Govt. Secretariat evaluates the project and then sign an MOU (Memorandum of Understanding) with the Entrepreneur. •In MOU both the parties (Govt. & Entrepreneur) agreed to certain terms and conditions regarding mutual co-operation to each other. •Entrepreneur (Company) identifies a suitable patch of land meeting his requirement as per the project, may be near to coal mining, limestone mining and other water resources, railway lines, road etc. •After finalization of the site and the quantum of area required to be purchased, proceeds for land acquisitions. •There are two ways of land acquisition. One through Govt. and another through direct purchase from the cultivators/farmers by mutual negotiations. •Here we talk for land acquisition through private purchase i.e. directly from the farmers as land acquisition through Govt. is a very troublesome, tedious and time taking process.
  • 6. INITIAL STEPS IN LAND ACQUISITION PROCESS •To obtain copy of Misal (original old ownership details of Govt. records), copy of B-1 (Kistbandi -records of ownership right), P-II (Khasra – records of 5 years cultivation of produce). •To prepare list of cultivators from whom the land is to be purchased, as per caste. Consolidate the date as per area and caste. •Identify the influenced person of their respective caste. •Access the prevalent market rate also has discussions with the farmers from whom the land is to be purchased. Do not plunge into immediate purchase even if the land is being offered at lower rate. •Take into confidence of concerned Patwari, Tehsildar, SDM, Registrar and Addl. Collector/Collector of the area. •Take into confidence of village Sarpanch, prominent leaders of the village, local leaders, MLA etc. •Maintain good relations with the above (e&f) category of persons. •Decide the purchase rate after many discussions with the villagers & with top Management of the Company. Rate should be acceptable to the maximum numbers of villagers/farmers whose land is being earmarked to be purchased.
  • 7. DETAILED PROCESS GOVERNMENT’S ENDPatwari is a person who keeps the revenue records of the land and the map of the village of which he is patwari. Patwari isgovt. Official and his reporting is to tehsildar. He also issues rin pustikas to farmers. Rin pustika is just like bank passbook inwhich farmers photograph is affixed and duly signed by tehsildar. Farmers all land holding are recorded in this rin pustika. Allentries are made in the rin pustika by the patwari regarding quatum of land in the name of farmers, also type of crop he iscultivating in the land. This book also has records of land being sold or purchased. Patwari is only authorised to write in therinpustika as per the land revenue records being maintain by him. He maintain two types of record in big registers. One in theform of b-1 (kistbandi) that is record of ownership of land and another p-ii (it mentions types of crop being cultivated in theland). Patwari also keeps copy of misal (misal is old record book) misal has also old mention of ownership of land. Throughmisal one can find the originality of farmers as well as quantum of land in a particular khasra no.If a farmer intends to sale his land, first he will have to contact the concerned patwari of his village alongwith the rin pustika(also called kissan book). Farmer would first finalise the sale with the buyer at the mutually agreed rate. Patwari after verifyingthe land records with his record from the rin pustika will issue a report called ‘16column’ alongwith b-1 & p-ii with a tracing ofthe area of particular khasra no. From the original map of the village, which he keeps. 16column report clearly mentions theowners name, khasra no. Its area, also type of land, and its surroundings and its position in the village.
  • 8. DETAILED PROCESS GOVERNMENT’S ENDAll these 4 documents i.E. Tracing map, b-1, p-ii and 16 column report are then signed by the tehsildar who verifiescorrectness of the same.Tehsildar and patwari both are equally reponsible for correctness of the land records and the reports issued for landtransactions as on the basis of these reports sale transactions are carried out between the farmers and the buyer.Sdm is the authority and senior to tehsildar. In case of any complaint regarding land records, farmers can approach sdm forproper directions to tehsildar and patwari. Sdm is not directly involved in the sale transactions.
  • 9. DETAILED PROCESS GOVERNMENT’S ENDRegistry office – in which registrar and registry clerk performs the land transactions. Sale deeds duly typed and signedappropriately by both buyer and seller are submitted in this office. Sale deed is a document in which all details of buyer andseller, land details, stamp duty etc. Are typed. These are typed on the stamp papers of the value as per the collector’sguidelines rate fixed for a particular village land and the type of land or the rate for stamp duty could be as per the ratemutually agreed by both buyer and seller but in any case it should not be less then the rate fixed by collector in the collectorguidelines.Registrar in registry office verifies the details as mentioned in the sale deed, also verifies the seller and buyer and their landrecords and also confirms whether the buyer has paid the money to the seller either in cash or in cheque. After getting all theconfirmation regarding genuiness of the documents and payment to the seller, he okays the sale deeds. After passing the saledeed by the registrar, it comes to registry clerk, who take the thumb impress and signatures of both the parties i.E. Seller andbuyer and also obtain the registration duty and issues the receipt for the registration duty and then keep the sale deeds withhim.Sale deeds are released after 15 days from the registrar office, after duly completing the other officials formalities in theiroffice. Sale deeds are given to the buyer and not to the seller. Rinpustikas are also updated of the transactions. Land sold ismentioned in the rin pustikas and accordinlgy deleted in the records.
  • 10. PROFILES INVOLVED REGISTRY GOVT. CLERK PATWARI REGISTRAR FARMER DOCUMENT TEHSILDAR WRITER Text SDM
  • 11. DETAILED PROCESS COMPANY’S ENDPatwari : Company also keeps retired Patwari in their office to carry out checks of the revenue/land records and also forkeeping and updating the land records for the company. Patwari is the first person with whom farmers first approach alongwiththeir Rin Pustikas. Patwari of the office first check the land records of the farmers in the Rin Pustika and verify from therecords of the particular village (copy of complete B-1 & P-II and Misal). He also verifies whether farmers land is falling withinthe area of the land being purchased by the company for their project. Patwari issues a check list in which all the details arementioned.Now the check list comes to the Land Acquisition Manager, who first examines the check list and then Rin pustika of thefarmers. After satisfying with the land records and the land, he dialogues with the farmers regarding their intention to sale theland to the company. LAM also informs the rate of the company which is pre-decided for acquisition of the particular type ofland and of particular village. LAM does not negotiate the rate as the rate is fixed by the company. If the farmers agrees to therate of company fixed, and gives his consent then LAM askS the farmer to get the Bikri Nakal (16 column, B-1, P-II & Map)from the concerned Govt. Patwari. In this process company’s retained retired Patwari also facilitates the farmers in getting theBikri Nakal for the land being sold by the farmers to the company.Once the Bikri Nakal is issued by the Govt. Patwari, then again it is checked by the Patwari of the Company. Uponconfirmation of the correctness of the same, it comes to LAM, who again verifies the land being purchased for the companyand also prepares the payment sheet and directs the clerical staff (Hindi typist who are trained in typing sale deeds) to preparethe draft of the sale deed.
  • 12. DETAILED PROCESS COMPANY’S ENDDraft sale deeds is approved by LAM and then it is typed on the Stamp Paper of the value as calculated by the LAM and theStamp Vendor. Company retained stamp vendor supplies the stamp papers of the value being required to execute the saledeed. Once sale deed is typed on the stamp paper and also extra two copies on the green paper, all the papers of the saledeeds are first signed by the farmers, thumb impressions are taken at the appropriate places of the sale deeds, farmers aswell as company authorized LAM photograph are affixed. LAM also signs the sale deed on behalf of the company. For signingon the sale deed, company first authorized the LAM to sign on the sale deeds papers. For this a proper Power of Attorney isissued by the competent authority or owner of the company in the name of LAM who on the basis of that authority, signs thesale deeds papers and as such land is purchased in the name of the company through the LAM who is authorized by thepower of attorney to sign and purchase the land in the name of the company. A photocopy of this power of attorney is alsoattached with the sale deed papers.Accounts Officer of the company, as per the rate finalized between the farmers and LAM, issues the cheque in the name ofthe farmers of the value of the land being sold. This cheque is also carried alongwith the sale deed papers to the Registrar.Registrar, after verifying the sale deed papers, and cheque, hands over the cheque to the farmer.
  • 13. DETAILED PROCESS COMPANY’S ENDOnce sale deeds are issued/released by the registrar office, LAM hands over this sale deed to concerned Patwari of thevillage for Mutation. Mutation is the process by which land records (B-1 & P-II) are updated. Now Patwari updates the recordsand change the records. Farmers name is deleted of the land which is previously owned and now company’s name isrecorded in the revenue record. Now Patwari issues a new Rin PustikAs in the name of the Company, in which the landpurchased by the company is records. This mutation process is also authorized and signed by the concerned Tehsildar both inthe Rin Pustika and the revenue records as well as on the sale deeds.Now the company holds the land in their name, but still company cannot use this land for putting up their plant. Land purposei.e. diversion of the land is required to be done from the Govt. It is still agricultural land. Agricultural land cannot be used forindustrial purpose unless it is diverted to industrial purpose from agricultural purpose. Diversion is done by the concernedSDM of the area in consultation with Town & Country Planning Department of the District. In diversion, public notification isdone and fees etc. are paid as prescribed by the Govt. of that particular area. Also annual fees are to be paid regularly fordiversion. One time diversion fee is paid and then regularly annually tax is also to be paid.
  • 14. PROFILES INVOLVED FARMER SDM PATWARI TEHSILDAR LAM LAMS DOCUMENT REGISTRAR WRITER ACCOUNTS STAMP OFFICER VENDOR Text COMPANY
  • 15. PROCESS WORKFLOW
  • 16. PERSONA #1 Name : Mr. Shashi kant mishra Age : 32 “I want to say here and now, that Gender : Male I demand unshakable integrity of Occupation : Patwari every State employee. ” Education : M.Com Location : Chhattisgarh, India Social life : Mr. Shashi kant lives with his wife and 2 daughters in a house in baloda, a town near bilaspur, chhattisgarh, he interacts with a lot of land owners/farmers and village heads as its related to his job. Work life : He works as a patwari, a government officer, who issues b-1, p- ii, bikri nakal and rispustika of the farmers of their land. He also verifies these land records at the time of a transaction. Computer skills : Basic use of ms word and ms excel. How they will use this application : To generate b-1, p-ii, bikri nakal and rispustika. Also to verify these land record.
  • 17. PERSONA #2 Name : Mr. V.K. Mohan Age : 47 “A manager is not a person who can Gender : Male do the work better than his men; he is a person who can get his men to Occupation : LAM do the work better than he can.” Education : B.A., LL.B. PGDBM Location : Chhattisgarh, India Social life : He lives with his wife and daughter in a row house in baloda, a town near bilaspur, chhattisgarh. His daughter is a MBA in finance and currently pursuing CFA His son is pursuing a bachelors degree in Pune. He deals with a lot of government and company authorities. His a workaholic and loves reading. Work life : He authorizes the whole process of land acquisition. He holds the power of attorney from company, so on his name every land transactions takes place. His work life is very hectic. Computer skills : Advance use of ms office and web. How they will use this application : To use the mapping tool to know the details of the land holdings and to instant MIS i.e.Master registry details.
  • 18. PERSONA #3 Name : Mr. A.K. Minj AGE : 38 “The employee is regarded by the employer Gender : Male merely in the light of his value as an operative. His productive capacity alone is Occupation : LA officer taken into account.” Education : B.Com Location : Chhattisgarh, India Social life : He lives with his wife and son in a appartment in baloda, a town near bilaspur, chhattisgarh. As an employee his life is very monotonous. His a guy with very limited needs and wants his son to be more successful then himself. Work life : He is a minor employee, who scans the draft of sale deed and Rin pustikas. He interacts with the company and government officials. Computer skills : Basic use of ms word and ms excel, scanning and printing documents. How they will use this application : To scan the Important Documents.
  • 19. PERSONA #4 Name : Mr. Narendra Kashyap Age : 43 “As the revenue of the farmer is realized in raw produce, or in the value of raw produce, he is interested, as well as the Gender : Male landlord, in its high exchangeable value, but a low price of produce may be compensated to him by a great additional Occupation : FARMER quantity. ” Education : 10TH PASS Location : Chhattisgarh, India Social life : He lives with his wife and 3 daughters in a house in khapradih, a village near baloda, chhattisgarh.He could not fulfill his dreams so he wants his daughters to be successful in life. Work life : He is a farmer, he cultivates different types of crop on his land. Computer skills : Nil How they will use this application : To know the land details on his name.
  • 20. SCENARIOS INVOLVED Mr. Narendra kashyap a farmer wants to sale his land, as he wants to buy a house in the town. He approaches the government patwari for the rinpustika of his land holdings. Mr. Shashi kant mishra the patwari of that particular area issues a rinpustika to mr. Narendra. Then Mr. Narendra approaches the company patwari Mr. Mishra with his rinpustika. Mr. Mishra the patwari hired by the company, then checks and verifies the land records of Mr. Narendra and then issues a checklist in which all the details os Mr. Narendra and his land are mentioned. Mr. Mishra passess the checklist to LAM Mr. Mohan. Mr. Mohan examines the checklist and dialogues with Mr. Narendra regarding the purpose os sale of land to the company. He then informs the pre-fixed rate to him, the rate is fixed by th company i.e. Shree cement ltd. Mr. Mohan asks Mr narendra for bikri nakal. Mr. Narendra then approaches Mr. Mishra for bikri nakal, Mr. Mishra issues the bikri nakal to him. The bikri nakal is then checked by the company patwari and he then passes it to mr. Mohan for verification. Mr. Mohan verifies it and prepares the payment sheet. He then asks mr. A.K. Minj the document writer to prepare the draft of sale deed.
  • 21. SCENARIOS INVOLVED Mr. Minj prepares the sale deed and Mr. Mohan then approves the papers of sale deed and passes the deed to Mr. Narendra for signature and thumbprints. Then Mr. Mohan himself signs on the deed on the behalf of the company, as he holds the power of attorney from company. Mr. Vijay the accounts officer then issues a cheque in the name of Mr. Narendra of the value of the land being sold Mr. Sharma the registrar verifies the papers of the sale deed and hands over the cheque to Mr. Narendra. He then hand over the sale deed papers to Mr. Mishra for mutation. Mr. Mishra updates the records and issues a new rinpustika in tha name of company shree cement ltd. And passes it to tehsildar Mr sunil thakur. Mr. Thakur authorizes and signs the mutation process and passes it to SDM Mr. Anil singh for diversion. Mr. Anil then consults with the town and country planning department of the district and the diverison of the land takes place under his authorization. In diverison, public notification is done and fees is paid by shree cement ltd. As prescribed by the government of that particular area. Also annual fees and regular annual tax is paid by shree cement ltd. For the diverision.
  • 22. EXISTING APPLICATION A BIG FAILURE “BHUIYAN”•The Scheme of Computerization of land records system, even after 17 years from its commencement, has failedto reach a stage whereby it can replace the manual system. The information in the computerized system was fullof errors and important details were found to be missing. The data has not been properly updated and thus thegeneration of ROR in computerized system was not reliable. The services of trained staff were not utilized and theprocured hardware for the scheme was lying unutilized. The reasons for failure of the scheme and the deficiencies•observed therein have been brought out in the succeeding paragraphs.
  • 23. EXISTING APPLICATION A BIG FAILURE•The system was not provided with adequate controls to ensure completeness and correctness of data renderingthe data unreliable. The department did not prescribe adequate controls in the system design. Trial run andtesting of the software was neither conducted nor documented. There was no built in control for validation ofdata for linking it with the provisions of land records.•The data computed by private firms were with blank fields and full of errors due to this system was fraught withrisks of generating incorrect ROR. Further, invalid coding, variation in ported data, double account andinconsistencies in subsidiary files was noticed.•The computerized data in test checked district was not updated regularly and there was hardly any updation indata after initial porting in the tehsil systems.•Audit also noticed inadequate general controls viz. segregation of duties, access controls, password policy andabsence of controls on output etc.•Recovery, backup and anti virus plans were also not properly laid down and followed.•The department did not prescribe any system development methodology and framework to control the processof system design internal controls, security, disaster recovery, change management controls etc. for effectiveimplementation and continuation of the scheme.•As the scheme was not effectively managed and was implemented in a lackadaisical manner, the computerizationof land records has merely resulted in duplication of work, infructuous capital expenditure on hardware/software•and unfruitful recurring expenditure. The department was still dependent on the manual system for all practicalpurposes. Large amount has been spent in the scheme without following principles of financial prudence Thuseven after 17 years and incurring huge expenditure the scheme had not reached a stage where the intendedbenefits of computerization could be realized to the citizens of the State.
  • 24. PROBLEMS IN THE CURRENT SYSTEM •This process consumes a lot of time. •Misappropiation of money takes place as records are maintained in registers and books. •The map is issued and then traced manually which is again time consuming plus inadequate. •Marking on tha map i.e. Land acquired, land to be acquired , land under government sector, etc is done manualy again time taking plus in appropriate. •Generating rinpustika, b-1, p-II and bikri nakal manually then maintaing so many documents is very problamatic for patwari. •LAM prepares the master registry details on MS Excel. If some alteration to be made then its very confusing for him to do it as there are hundreds of registry and it takes time to find the required one. •Sometimes the land owner/farmer is deprived of proper information regarding his land being sold to the company.
  • 25. OBJECTIVES TO ACHIEVE •Digitalizing certain main aspects of the process so that less time is consumed. •Maintaining the records in the form of digital files, to which only authorized person can access. This avoids misappropriation of money. •Issuing the map and putting it up in digital format with options like zooming ,etc. •The map option also gives the correct information about land to be acquired, land acquired, land under government sector, etc in an attractive way. •Providing an option for generating b-1, p-II and bikri nakal virtually using an option present in the application. •Also providing an option for LAM to generate master registry details in the application itself, through which not only he can generate but edit it, save it and directly mail it to the higher management. •Providing an option for land owners/farmers to access the required information. •Avoiding data redundancy.
  • 26. KEY USERS OF THE APPLICATION LAM For mapping and generating instant MIS ie Master Registry Details. Government Patwari officers For mapping and generatind certain As a guest user to LA documents such view the as b-1 and p-ii documents. LAMS LA officer Farmers To scan the LA As a guest user to docoments such as view the required Rin pustika and Sale documents. deed.
  • 27. WIREFRAMES OF THE APPLICATION LOGIN - 1
  • 28. WIREFRAMES OF THE APPLICATION LOGIN - 2
  • 29. WIREFRAMES OF THE APPLICATION MAPPING
  • 30. WIREFRAMES OF THE APPLICATION GENERATE
  • 31. WIREFRAMES OF THE APPLICATION GENERATE B-1
  • 32. WIREFRAMES OF THE APPLICATION GENERATE P -II
  • 33. WIREFRAMES OF THE APPLICATION GENERATE MASTER DETAILS
  • 34. WIREFRAMES OF THE APPLICATION SCAN
  • 35. WIREFRAMES OF THE APPLICATION VIEW
  • 36. WIREFRAMES OF THE APPLICATION VIEW – B-1 & P-II
  • 37. WIREFRAMES OF THE APPLICATION VIEW – MASTER DETAILS
  • 38. WIREFRAMES OF THE APPLICATION VIEW – RINPUSTIKA & SALE DEED
  • 39. MOODBOARD
  • 40. FINAL SCREENS OF THE APPLICATION LOGIN
  • 41. FINAL SCREENS OF THE APPLICATION LOGIN - 2
  • 42. FINAL SCREENS OF THE APPLICATION MAPPING
  • 43. FINAL SCREENS OF THE APPLICATION GENERATE B - 1
  • 44. FINAL SCREENS OF THE APPLICATION GENERATE P - II
  • 45. FINAL SCREENS OF THE APPLICATION GENERATE MASTER DETAILS
  • 46. FINAL SCREENS OF THE APPLICATION SCAN
  • 47. FINAL SCREENS OF THE APPLICATION VIEW B – 1 & P- II
  • 48. FINAL SCREENS OF THE APPLICATION VIEW – MASTER DETAILS
  • 49. FINAL SCREENS OF THE APPLICATION VIEW – RINPUSTIKA & SALE DEED