Pick Jar


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Pick Jar

  1. 1. pickle jarring it prioritizing in today’s world
  2. 2. the pickle jar theory a little story to calm your nerves
  3. 3. Lesson from the pickle jar <ul><li>Lack of prioritizing = lack of control </li></ul><ul><li>Even vague structure increases productivity </li></ul><ul><li>If you don’t respect your time, others won’t either </li></ul><ul><li>Helping others with their time helps your time as well </li></ul>
  4. 4. cede control of your life what happens when you don’t live or die by your priorities
  5. 5. A total lack of control <ul><li>He who shouts loudest gets your attention (email, voicemail, in-person) </li></ul><ul><li>Your inbox is completely dysfunctional </li></ul><ul><li>You don’t know what is the biggest priority at any given time in any given place (ie: What should I be doing RIGHT NOW?) </li></ul>
  6. 6. Ceding your schedule <ul><li>Caused by lack of priorities and lack of keeping appointments with yourself </li></ul><ul><li>Simply “knowing” what needs done today or this week does not mean you get it done </li></ul><ul><li>Creates a complete lack of boundaries around your time and work / life balance </li></ul>
  7. 7. Ceding your inbox <ul><li>Symptoms: </li></ul><ul><ul><li>Not being able to pick out the most important email at a glance </li></ul></ul><ul><ul><li>Not knowing what is informational vs actionable </li></ul></ul><ul><ul><li>Keeping every email ever sent / received – just in case </li></ul></ul><ul><li>Causes you to be completely reactionary </li></ul>
  8. 8. Ceding your priorities <ul><li>Lack of organization causes distress: </li></ul><ul><ul><li>What is your biggest priority right now? </li></ul></ul><ul><ul><li>What is the next most important phone call you need to make? </li></ul></ul><ul><ul><li>What is the next most important email you need to answer? </li></ul></ul><ul><ul><li>What is the very next step you can take on your most important project? </li></ul></ul>
  9. 9. take control of your life reducing reactionism, respecting yourself, respecting others
  10. 10. What you really, really want <ul><li>An effective time management system will: </li></ul><ul><ul><li>Allow you to have all the information you need readily available </li></ul></ul><ul><ul><li>Be a trusted system that collects and organizes all of your incoming information – and allows it to be acted upon </li></ul></ul><ul><ul><li>Keep your head clear of distractions </li></ul></ul><ul><ul><li>Allow you to know what needs done at any given time, in any given location </li></ul></ul><ul><ul><li>Let you feel like you’ve actually accomplished something </li></ul></ul>
  11. 11. 4 keys to taking control <ul><li>Manage your inputs </li></ul><ul><li>Set appointments with yourself </li></ul><ul><li>Get actionable </li></ul><ul><li>Clean out your inbox </li></ul>
  12. 12. Taking control of the flood <ul><li>Reduce </li></ul><ul><li>Refuse </li></ul><ul><li>Re… erm… consolidate </li></ul>
  13. 13. Blocking off time <ul><li>Start your day by processing what’s come “in” overnight </li></ul><ul><li>Make regular appointments with yourself throughout your day and week… AND KEEP THEM! </li></ul><ul><li>Setting aside time, and sticking to it, lets you block off up to an hour to really Get Things Done </li></ul>
  14. 14. What is the very next action? <ul><li>What next actions are </li></ul><ul><li>Be actionable in your: </li></ul><ul><ul><li>Meeting planning </li></ul></ul><ul><ul><li>Meeting wrapups </li></ul></ul><ul><ul><li>Weekly reviews </li></ul></ul><ul><ul><li>Personal projects </li></ul></ul><ul><ul><li>Email </li></ul></ul>
  15. 15. Doing the impossible <ul><li>Step 1: Admit getting to an empty inbox is possible </li></ul><ul><li>Step 2: Filter out non-actionable email </li></ul><ul><li>Step 3: Filter out sources of non-actionable email </li></ul><ul><li>Step 4: Deal with priority emails (put them in a folder) </li></ul><ul><li>Step 5: Use email tags </li></ul><ul><li>Step 6: Establish a set of email boundaries, and stick with them </li></ul><ul><li>Step 7: Clean out your inbox, damnit! </li></ul>
  16. 16. making the pickle jar work steps to take control right now
  17. 17. 8 rules for eating my pickles <ul><li>Start each month, week and day defining things that must get done during that period </li></ul><ul><li>End each week and month reviewing what you got accomplished </li></ul><ul><li>Set aside blocks of time to actually deal with projects </li></ul><ul><li>Don’t put entire projects on your task list, put next actions on it (baby steps, baby!) </li></ul><ul><li>Be prepared for the world to flood in, no plan is ever perfect – but having no plan is NEVER perfect! </li></ul>
  18. 18. Thank You! And good luck with your inbox!
  19. 19. resources for success taking it beyond the classroom
  20. 20. Books <ul><li>Getting Things Done, David Allen </li></ul><ul><li>Take Back Your Life, Sally McGhee </li></ul><ul><li>4 Hour Workweek, Timothy Ferris </li></ul><ul><li>Conquering Chronic Disorganization, Judith Kolberg </li></ul><ul><li>Total Workday Control Using Microsoft Outlook, Michael Linenberger </li></ul>
  21. 21. Blogs <ul><li>Getting Things Done Zone: http://www.officezealot.com/gtd/ </li></ul><ul><li>43 Folders: http://www.43folders.com/ </li></ul><ul><li>Lifehacker: www.lifehacker.com </li></ul><ul><li>GTD Index: http://gtdindex.marvelz.com </li></ul><ul><li>Lifehack: www.lifehack.org </li></ul>
  22. 22. Stay in touch! <ul><li>I try and talk about time management on a weekly basis on my blog: www.ensight.org </li></ul><ul><li>Feel free to email me: [email_address] </li></ul><ul><li>Read b5media’s Time Management blogs: </li></ul><ul><ul><li>Declutter It: www.declutterit.com </li></ul></ul><ul><ul><li>Pimp My Work: www.pimpmywork.com </li></ul></ul>
  23. 23. tips from the experts in-the-trenches advice on time management
  24. 24. How I Start My Day – Marc Orchant <ul><li>I do a review of my day before I look at any newly arrived e-mail. That entails reviewing my calendar. This gives me a sense of how much of budget for the day is already committed. With that information fresh in my mind, I’m able to process my Inbox, disposing of newly arrived e-mails and getting my Inbox empty. </li></ul><ul><li>  </li></ul><ul><li>That’s right - the very first thing I do each day is start with a clear head, an accurate idea of how much time and energy I have to “spend” and an empty Inbox. You have no idea how liberating that can be until you’ve done it. </li></ul>
  25. 25. The Value of Paper – Sherry Stewart <ul><li>First,  step, prioritize.  As of this year I have got rid of tons of closet clutter by giving it away and not replacing it.  I have dumped the extras in my drawers as well this year.  Still, I am afraid to get off my yoga ball for the clutter that surrounds me.  </li></ul><ul><li>  </li></ul><ul><li>I can share one tip: I have to have a list and calendar with me wherever I go.  I used to buy them but now I just print my Outlook Calendar.   </li></ul>
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