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Email Freedom

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Transcript

  • 1. freedom from email taking control of your inbox
  • 2. bad email, bad bad email! email really, really sucks
  • 3. Today’s email culture (v)
    • We send emails in order to get things off our plates
    • We under communicate and over-coordinate
    • We believe information overload is inevitable
    • We accept it as others lay their overload burden on us
  • 4. 5 stages of email
    • Bring it on
    • Develop systems
    • Given in
    • Radicalize
    • Organize
  • 5. overcoming email dysfunction steps to taking control of your inbox
  • 6. This is how we do it
    • Reduce overload
    • Learn to process email properly
    • Be responsible when YOU send
    • Make stuff actionable, keep stuff actionable
  • 7. Reducing email overload
    • Unsubscribe / block useless newsletters
    • Unsubscribe from internal groups that don't add direct value
    • Filter purely informational stuff to a "read when I have time" folder (newsletters, alerts, etc)
    • Tips from panel
  • 8. taking control of your inbox how to process email
  • 9. How to process email
    • Delete
    • Do
    • Delegate
    • Defer
    • Produce next actions
    • Clear
  • 10. 4 tips to email success 4 of my top 100
  • 11.
    • Email tags
    • Team email agreements
    • Reduce informational email
    • Create tasks / appointments
  • 12. Thank You! And good luck with your inbox!
  • 13. resources for success taking it beyond the classroom
  • 14. Books
    • Getting Things Done, David Allen
    • Take Back Your Life, Sally McGhee
    • 4 Hour Workweek, Timothy Ferris
    • Conquering Chronic Disorganization, Judith Kolberg
    • Total Workday Control Using Microsoft Outlook, Michael Linenberger
  • 15. Blogs
    • Getting Things Done Zone: http://www.officezealot.com/gtd/
    • 43 Folders: http://www.43folders.com/
    • Lifehacker: www.lifehacker.com
    • GTD Index: http://gtdindex.marvelz.com
    • Lifehack: www.lifehack.org
  • 16. Stay in touch!
    • I try and talk about time management on a weekly basis on my blog: www.ensight.org
    • Feel free to email me: [email_address]
    • Read b5media’s Time Management blogs:
      • Declutter It: www.declutterit.com
      • Pimp My Work: www.pimpmywork.com
  • 17. tips from the experts in-the-trenches advice on email management
  • 18. Dealing with “Big” Emails – Itzy Sabo
    • I use a very simple technique to maintain a high level of responsiveness: whenever I'm processing my inbox and I decide that I need to reply to a particular message, but it will take too long to do it right now, I file it in a folder named "Reply".
    • When the dust settles at the end of each day, I have a clean list of the messages to which I need to reply, without other messages clouding my vision.
  • 19. Getting Things Done – Nick Duffill
    • The "productivity formula" that matches reality pretty well is "Productivity = Knowledge x Focus squared".
    • This says that focusing hard on something is the most effective way to achieve it. A lower level of knowledge coupled with unwavering commitment can easily outperform someone with better theoretical knowledge who is trying to keep too many plates spinning. You can spend a fortune on tools, techniques and skills, but it is focus that ultimately counts.

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