Designing docs, slides, & screens


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This is a summary of Module 5 - Designing Documents Slides and Screens taken from Locker's Business Communication - Building Critical Skills.

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Designing docs, slides, & screens

  1. 1. Designing Documents Slides & Screens Galih
  2. 2. Kenken Kabare Priben kabare Yok opo kabare rek Piye kabare Gimane kabarnye Napa habar Narai kabar Pohaba Ba a kabarnyo Apa kareba Au haba Kumaha kabarna Hadia duria Kyapa habar pian Adaho niamu Apa Kabar?
  3. 3. The Speaker @galih_baskoro West Java Province, Indonesia After graduated from Diponegoro University in 2008, @galih_baskoro joined PT PLN (Persero) and worked for Adipala CFSPP Project as a Project Management Group Staff. Currently, he works as an Assistant Engineer of Procurement Control, and a Gajah Mada University Postgraduate student. Have interest in Strategic Planning, Risk Mgt., Supply Chain Mgt., and Asset Mgt.
  4. 4. References Business Communication 6th Edition, Locker, Kaczmarek, 2014. Presentation with IMPACT, Sitepu, Tedy, 2012.
  5. 5. Learning Objectives How should I design paper pages How should I design presentation slides How should I design web pages How do I know whether my design works Using computer to create good design When should I think about design c
  6. 6. How should I design paper pages ? Follow the five guidelines
  7. 7. Use white space to separate & emphasize points Use headings to group points Limit the use of words set in all capital letters Use no more than two fonts in a single document Decide whether to justify margins based on the situation & audience Five guidelines :
  8. 8. White space makes material easier to read by emphasizing the material that it seperates from the rest of the text.
  9. 9. Use headings Use a mix of paragraph lengths (no longer than 7 typed lines) Use lists (tabs, numbered, or bullet) To create white space :
  10. 10. Words or short phrases that group points and divide your letter, memo, or report into section Heading Basic Rules Make heading specific Make each heading cover all material until the next heading Keep headings at any one level parallel (all nouns, all complete sentences, or all questions)
  11. 11. Justified margins o Can use proportional typefaces o Want a more formal look o Want to use as few pages as possible o Write to skilled readers Ragged right margins o Do not have proportional typefaces o Want a less formal look o Use a very short line length Justify Margins Based on the Situation and the Audience
  12. 12. Example of Document Design
  13. 13. How should I design presentation slides ? Keep slides simple, relevant, & interesting
  14. 14. Every presenter has the potential to be great; every presentation is high stakes; and every audience deserves the absolute best. - Nancy Duarte
  15. 15. Basic guidelines : Use big font: 44- or 50-point for titles, 32- point for subheads, & 28-point for examples Use bullet-point phrases rather than complete sentences Use clear, concise language Make only 3 to 5 points on each slide.
  16. 16. ImPACTPresentation with
  17. 17. Impressive By the design, the content, or the way a message is delivered
  18. 18. Powerful Have positive energy to keep audience’s attention
  19. 19. Actual Newest data, information, or issue for the audience
  20. 20. Contextual Relevant presentation (considering the time and the place)
  21. 21. Trustworthy About the data, opinion, statement, summary, & suggestion
  22. 22. ... he plans presentations well before he opens the presentation software. Steve jobs thinks, brainstorms, sketches and collaborates well before the first slide is created. Very few presenters do that. ...he rehearses...for many hours over many weeks. Few people practice as much as they should.
  23. 23. How should I design web pages ? Pay attention to content, navigation, & first screen
  24. 24. #gooddesignisskill
  25. 25. Use small graphics As you design pages : Provide visual variety Provide a link to home page (on each page) Put an off button (if the pages include music or sound effects)
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  31. 31. How do I know my design works ? Test it !
  32. 32. Watch someone as he/ she uses the document to do a task. Where does the reader pause, reread, or confused? How long does it take? Does the document enable the reader to complete the task accurately?
  33. 33. Learning the reader’s thought processes Ask the reader to think aloud while complementing the task Interrupt the reader at key points to ask what he/ she is thinking Ask the reader to describe the thought process after completing the document
  34. 34. Test the document with the people who are most likely to have trouble Very old/ young readers People with little education People with different language
  35. 35. Using computers to design On letters, memos, & printing
  36. 36. Create good design by computer Standard word- processing programs Such as Word, WordPerfect, & Google Docs let you control how your page looks.
  37. 37. o Use bold headings o Choose a businesslike font (11- or 12-) o Use header with automatic numbering o Use tabs or indents to line up the return address & signature blocks o Check print preview on file menu to how the document will look on the page Basic rules
  38. 38. When should I think about design ? At each stages of the writing process
  39. 39. #thinking #about #design The Best when you think about design of your writting Documents are created process
  40. 40. Sun As you plan, think about your audience : Are they skilled readers? Are they busy ? Will they read the document straight throuh or skip around in it ?
  41. 41. As you write, incorporate lists & headings : use visuals clearly & forcefully
  42. 42. ….Get feedback from people
  43. 43. Summary
  44. 44. 1 Create visually attractive documents By using white space & heading, justify margins, and limit capital letters 2 Design slides By using big font, bullet-point phrases, clear & concise language 3 Web pages:good content & interesting design Keep graphic small, provide visual variety, clear to readers 4 Know whether the design works By test the document by observe readers 5 Computer to create good design By using WordPerfect & Word to control how pages looks 6 Think about design at every stage As you plan, as you write, get feedback, and as you revise
  45. 45. T H A N K Y OU Presented by: Galih