Navisite - How the Cloud is reshaping Virtual Desktops White Paper - October 2013


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Navisite - How the Cloud is reshaping Virtual Desktops White Paper - October 2013

  1. 1. Whitepaper: How the Cloud is Reshaping Virtual Desktops A TIME WARNER CABLE COMPANY
  3. 3. Executive Summary: Physical desktop computer infrastructures no companies can realize the benefits of virtual longer make sense for the corporate world. desktops including: Not only are they expensive, insecure, and maintenance-heavy, they also cannot • Centralized management effectively support the rapidly changing • Improved data security business IT landscape. The groundswell of • Simplified deployment Windows 7 migration plans, an expanding virtual workforce, the growing popularity of Cloud based virtual desktops achieve these mobile devices, and tighter IT budgets each benefits without the excessive costs, point to the need to reevaluate desktop limitations, or hassles of VDI. There is, strategies. While virtual desktop essentially, no reason to migrate the infrastructure (VDI) seems like a promising complexities and costs of managing physical alternative, in reality, it’s too costly and desktops to another complex and expensive complex for most companies to implement infrastructure. successfully. Cloud services, however, are helping mitigate In this whitepaper, we will explore: • many of the challenges of traditional virtual desktop infrastructure at an increasing rate. desktop computing strategies • In a recent webinar, Brett Waldman, Research Manager for IDC’s Cloud and Virtualization System Software, he forecasts the hosted workspace-as-a-service market, which includes virtual desktops, to grow at a compounded annual growth rate of 84.6% from 2011 through 2016. By moving virtual desktops to the Cloud rather than implementing an internally deployed and managed data center, 3 The reasons behind changing traditional Why cloud-hosted virtual desktops are a compelling solution for many businesses • How to leverage cloud-hosted desktops for Windows 7 migrations, mobile and departmental workers, and disaster recovery scenarios.
  4. 4. Desktop: Ripe for Change Desktop computing has become a burden for decision to purchase new computers in IT departments. While it is essential for order to migrate workers. For several delivering necessary applications and businesses, a significant portion of their services to end users, IT managers are PCs will be replaced before the end of the encumbered by the tremendous amount of machines’ lifecycle in order to time, complexity, and cost inherent to accommodate Windows 7 migrations.* managing and securing physical PCs. Conversely, organizations that decide to Furthermore, a progressively tech-savvy user upgrade existing computers (instead of base is becoming more frustrated by replacing them) will fail to realize computers which don’t have the flexibility and substantial savings due to the new parts capabilities today’s workforce has come to and labor required for memory, hard disks, expect. and/or video adapters, among other upgrades While businesses have been aware of these issues for years, many are, only recently, • GROWING MOBILE ACCESS: IN 2012, reaching the tipping point for change. Today, THE NUMBER OF EVER-CONNECTED companies are facing a perfect storm for INFORMATION WORKERS, WHO desktop computing change, staring down OPERATE FROM MULTIPLE three main challenges to enterprise IT: LOCATIONS, GREW TO REACH 29% OF THE GLOBAL WORKFORCE: This mobile workforce will be accessing business applications and services from a variety of devices, including iPads, Android tablets, and smartphones – each increasing in prevalence significantly year-over-year. Companies need a way to enable secure and controllable access – anywhere, anytime – to the tools, data, and resources necessary to maintain enterprise-class performance. • STRINGENT IT BUDGETS: PCs can consume up to 10 percent of IT budgets, • MIGRATION TO WINDOWS 7: With yet often fail to provide any significant Microsoft ending support for Windows XP, competitive advantage. With ongoing most companies have undertaken a economic volatility, businesses are migration to the Windows 7 operating keeping a tighter rein on IT expenditures – system. Forrester notes that in June of wholesale PC refreshments and Windows 2012, more than 50% of corporate 7 upgrades are no longer feasible, and the computers were running Windows XP. * A cost of supporting an increasingly substantial number of older PCs, however, dispersed user base needs to be reduced. aren’t equipped to run Windows 7; many firms will find themselves confronting the 4
  5. 5. Is VDI the Answer? The need to reevaluate desktop strategies is • COMPLEXITY: The technologies needed driving many companies to consider virtual for VDI (i.e., servers, storage, networking, desktop infrastructure (VDI)—and with good thin clients, and virtualization software) are reason; VDI has promised to solve many provided by many different vendors, traditional challenges of physical desktops. causing considerable confusion among IT Because virtual desktops are centralized onto staff about which technologies to adopt. BECAUSE DATA IS virtual machines that run on corporate Once the infrastructure is built, companies NOT STORED ON datacenter servers, VDI makes day-to-day are left with vendor lock-in, which can be tasks such as deploying new desktops or detrimental in a market where technology applications, and supporting distributed changes are fast and furious. Additionally, workers, much easier and less labor- VDI technologies are often managed by intensive. Users access their virtual desktops different internal IT groups, which makes THE LOCAL DEVICE, COMPANIES REDUCE THE RISK IF PCS OR via PC remoting technology, making it coordinating virtual desktop initiatives a MOBILE DEVICES ARE possible for IT to finely control the movement logistical nightmare. With VDI, LOST OR STOLEN. of data into and out of the datacenter. organizations need additional dedicated Because data is not stored on the local virtualization experts to manage their device, companies reduce the risk if PCs or virtualization infrastructure. mobile devices are lost or stolen. • SCALE: VDI solutions are not designed to However, in spite of these benefits, VDI has scale. While it is far easier to deploy virtual failed to grow in popularity. The question to desktops than physical desktops, IT must ask is: What are the barriers to VDI first have the capacity to deploy them. This adoption? becomes a notable operational barrier when companies need to scale up quickly • COST: Although VDI is noted as being less to support employees or consultants on expensive than fleets of physical time-sensitive or temporary projects. computers, companies frequently find Furthermore, due to latency issues, themselves spending much more than performance is greatest when users are originally anticipated; the up-front CAPEX located near the datacenters, an often required to start a VDI deployment is unattainable goal considering most tremendous. To illustrate, simply moving companies don’t have the datacenter hard drives from the desktop to the footprint needed to ensure optimal, or even datacenter can potentially increase storage adequate, performance. costs more than 100-times. When combined with compute density challenges • STRATEGIC GOALS: When implementing and increased datacenter expenses for a VDI solution, companies still need to power, cooling, and floor space, the cost of construct and to manage infrastructure to moving desktops to the datacenter can support desktops, and most IT quickly become prohibitive. departments do not want to be in the business of desktop management. 5
  6. 6. Why Cloud-hosted Virtual Desktops Make Sense Cloud computing has become a hot topic, supporting virtual desktops are gone. largely due to the flexibility and cost savings Cloud-hosted virtual desktops are easy to it can deliver. In much the same manner as buy and implement. The physical virtualization, cloud computing started on the infrastructure is already available from the server side and has begun moving to the provider, and companies outsource all desktop; the cloud is now ripe for desktop deployment and operations. This saves a infrastructure. significant amount of money that was traditionally spent on physical desktop By moving desktops to the cloud rather than maintenance, while minimizing the an internally deployed and managed data technical expertise businesses would center, businesses can realize all the otherwise need to leverage virtual promised benefits of virtual desktops— desktops. Additionally, because desktops centralized management, improved data are delivered by a provider over a secure security, and simplified deployment— without network and supported by a Service Level VDI’s costs, challenges, limitations or Agreement (SLA), end users can expect hassles. better availability of their desktops than could be delivered with physical PCs, • REDUCED DESKTOP COSTS: Because the physical infrastructure powering virtual which often require a desk-side visit when things go wrong. desktops is outsourced, IT organizations are immediately able to achieve a positive • DEVICE AND LOCATION ROI. Not only do cloud-hosted desktops INDEPENDENCE: Businesses can eliminate VDI’s up-front CAPEX outlay and embrace next-gen workers by providing potentially three-to-four year depreciation device and location independence. schedule, businesses also convert desktop computing CAPEX into OPEX. Virtual • Device Independence: End users can desktops can be subscribed to at a set per work and access corporate applications desktop, monthly rate, and businesses and data from any device, without only pay for the virtual desktops that are compromising data security or resource needed. All of this translates into reduced availability. desktop total cost of ownership (TCO), • Location Independence: Because the achieved at the beginning of a cloud- service provider has multiple locations, hosted desktop deployment—as opposed datacenter challenges due to proximity to a goal with an 18- to 24-month lead are eliminated. Users can work from time. Companies can now budget for a set anywhere. monthly fee without any hidden costs or surprises. • SIMPLE MANAGEMENT, ONE-TOUCH SUPPORT: The complexities associated with designing, implementing, and 6
  7. 7. Why Cloud-hosted Virtual Desktops Make Sense (CONT’D) • FLEXIBILITY: minutes to do so. This enables IT to No Vendor Lock-in: With a cloud- deliver on many projects (both short- hosted virtual desktop solution, IT no and long-term), traditionally viewed as longer has to worry about selecting the challenging, such as scaling up desktop appropriate virtual desktop-related environments for seasonal work or technologies, implementing quickly deploying desktops for offices in technologies that may become • new geographic markets. obsolete, or being restricted to particular vendor roadmaps. • Geographic Agility: Corporate datacenter footprints won’t constrain virtual desktop deployments. Cloudhosted desktops can be deployed by service providers on a global scale. This allows users to gain access to their virtual desktop from just about anywhere, and businesses to expand the regions from which they source talent, since they are no longer limited to corporate offices and a limited internal infrastructure. • Easy to Try and Buy: Because there is no infrastructure or software to deploy, businesses can quickly and easily try cloud-hosted virtual desktops before buying. This allows companies to more • clearly visualize the real-world can quickly scale up or down by adding implications of such a powerful solution, or removing virtual desktops to the and quickly proceed to implementation monthly subscription, taking only 7 Fast Ramp Up and Down: Businesses with minimal delays
  8. 8. Optimal Use Cases for Cloud-hosted Desktops Businesses can realize a substantial impact devices and employees can access their on their operations by leveraging cloud- desktops when they’re at home or on the hosted desktops for key scenarios. Just a few road—even when they don’t have their of the ideal use cases for desktops in the own computer. Overseas workers can be cloud are. granted access to the corporate network without concern that sensitive data will be • CLOUD SAVVY ORGANIZATIONS: at risk since it is not stored locally. Companies are looking to leverage the benefits of the cloud down to the employee • ELASTIC AND FLEXIBLE DEMANDS level. Virtualization is not just at the server FOR DESKTOPS: Many companies need level any more. desktops for unique tasks or one-off projects. For example, developers need • SMALL AND MEDIUM BUSINESSES: environments for building and testing Businesses that don’t have the endless IT applications. The flexibility of cloud-hosted resources required to deploy and manage desktops enables rapid scaling of desktops physical or traditional virtual desktops. to accommodate evolving needs, even just With cloud based virtual desktops, new temporarily without major infrastructure users can be added quickly and easily changes or upgrades. from anywhere and within minutes through an intuitive, web-based secure portal. • WINDOWS 7 MIGRATIONS: Instead of having to replace or upgrade desktop computers in order to run Windows 7, businesses can use their existing hardware. Not only will they save money that would have been spent on near-term PC refreshes, with cloud-hosted desktops they can extend the life of their existing fleet beyond what would have been possible. When they do decide to replace their rich desktops, they can do so with less-costly and more power-efficient thin client devices. • DESKTOP DISASTER RECOVERY: Many • REMOTE WORKERS: Whether they are companies have DR strategies for their telecommuting, offshore, or contracting, server infrastructure but not for their virtual workers are becoming a larger desktops. However, if a disaster occurs, percentage of the corporate end user the impact on end users—and the population every year. With cloud-hosted business—can be disastrous. Cloud- desktops, businesses can support hosted virtual desktops provide a cost- geographically dispersed workers in a very effective desktop disaster recovery solution cost-effective and secure manner. that can be implemented easily and Contractors can easily access the rapidly. corporate environment from their personal 8
  9. 9. The NaviCloud® ONE Solution NaviSite, an early provider of desktop-as-a- interface. Desktops in the Cloud look and service, leveraging technology from act as part of the corporate IT Desktone, offers a scalable, flexible and environment, even though they are robust cloud-hosted virtual desktop solution running at a secure remote datacenter. designed with enterprise needs and This is because the desktops are requirements in mind. connected to the corporate IT environment through a private, and secure, network connection, and access to the desktops is based upon the existing Active Directory. Businesses can quickly add, remove or modify desktops as needed, from any location, through a browser-based, easy to use portal. • SIMPLE TO TRY AND BUY: Because no infrastructure is required, businesses can pilot a virtual desktop immediately with a free trial or enter into a more formal proof-of-concept, testing their own resources in their own way. • INSTANT ‘ON’ EXPERIENCE: Users can NaviCloud® ONE provides businesses with a stop working in one location, or on one virtual desktop that is accessible from any device, and pick up where they left off – device, anywhere. It has standard packaging seamlessly. sizes that can be configured to meet end users’ performance requirements, with • DEVICE AGNOSTIC: Users can access variables including OS, RAM, CPU, and disk their virtual desktops from an iPad, space. With NaviCloud® ONE, virtual iPhone, iPod Touch and Android-based desktops can be up and running in days, not tablets and smartphones. They can also months. The NaviCloud ONE solution is: use thin clients, or extend the life of their • investment, businesses only pay for what they need, and pricing is consistent, enabling a predictable IT budget, with a service that scales to your dynamic requirements. • SIMPLE TO DEPLOY AND MANAGE: Managing virtual desktops is simplified through a single, web-based, intuitive 9 current PCs for cloud access. AFFORDABLE: With no infrastructure • DESKTOP FLEXIBILE: Desktops can be set up for different use cases, or groups of users, quickly and easily. The solution presents a variety of options to tailor performance and functionality to suit you best, including performance, OS, features, applications and remoting protocol.
  10. 10. Conclusion The desktop market is ripe for change. desktops. With NaviCloud® ONE, you can Windows 7 migrations, new flexible business accelerate and reduce the costs of Windows models, the need to reduce desktop TCO, 7 migrations, simplify support for mobile and and demand for mobile device support are departmental workers, and improve desktop driving organizations to reevaluate their disaster recovery. desktop strategy. VDI was supposed to address many of these challenges; instead, it ABOUT NAVISITE created formidable new issues. Due to VDI’s inherent complexity and typically large NaviSite, Inc., a Time Warner Cable upfront CAPEX, virtual desktop adoption has Company, is a leading international provider stalled and is impossible for many of enterprise-class, cloud-enabled hosting, organizations. managed applications and services. NaviSite provides a full suite of reliable and scalable Cloud-hosted virtual desktops eliminate Hosting, and Managed Cloud Services for benefits of VDI without the hassles. organizations looking to outsource IT Businesses can mitigate the cost and infrastructures and helps lower their capital complexity of deploying and managing and operational costs. Enterprise customers desktops, while enabling the flexibility that depend on NaviSite for customized solutions, users require – all without compromising To learn about cloud services from NaviSite, visit: Services, industry-leading Enterprise desktop from the Cloud, providing all the FOR MORE INFORMATION managed services, including Application barriers to adoption, delivering a complete delivered through a global footprint of state- corporate security. And, by transforming of-the-art data centers. For more information desktops from the CAPEX outlay inherent in about NaviSite’s services, please visit onsite VDI and physical PC refreshes, businesses benefit from a predictable, easyto-budget OPEX-based desktop environment. NaviSite’s NaviCloud® ONE solution makes it easy to take advantage of cloud-hosted 10 All logos, company and product names may be trademarks or registered trademarks of their respective owners.