Kmca2012 closure event 25 february 2012


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Closure Event: Evaluation, Awards and Way Forward .. from the Workshop on Knowledge Management Capacity in Africa held from 4 to 7 January 2012, in Khartoum, Sudan.

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  • concernedConcerned with knowledge and its use
  • Few last minute cancellation
  • Few last minute cancellation
  • Translation, selected papers in a journal
  • Other reports from poster session, software demos, IKS have been submitted that will be included in the main report
  • “Love all, trust a few, do wrong to none.” William Shakespeare
  • continutity
  • Kmca2012 closure event 25 february 2012

    1. 1. Workshop on Knowledge Management Capacity in Africa Harnessing Tools for Development and Innovation 4 – 7 January 2012 The Friendship Hall Khartoum, SudanClosure Event: Evaluation, Awards & Way Forward 25 February 2012 National Information Centre Khartoum, Sudan
    2. 2. A Thank You Note To:  Prof. Izzeldin Kamil Amin  Eng. Mubarak Mohamed Ahmed Hamad  Uz. Salma Mamoun  Conference Room and Data Centre Staff  For giving us (for free) a venue and equipments to hold this event. To:  Baderldin, Rana, Abdelhameed , Rofaida Moh., Ahmed Elsir, Hanaa, Fatin, Iram, Isra, Yahia, Rayan, Fatima, Nada, Dalia, Iman, Rofaida Ismail, Hamdi, ...  For organising today.25 February 2012 KMCA2012 Closure Event 2
    3. 3. Today’s Programme 11:00 – 11:05 Welcome and Introduction 11:05 – 11:35 Presentation of Evaluation Report Summary/Discussion (Gada Kadoda – Workshop Chairperson) 11:35 – 12:00 Speeches from Workshop Community Members Elfatih Wadidi (Sudapet) Ihab Shoully (Orange Technologies) Marwan Adam (Zain - Sudan) Suhaila Eltayeb (Student Committee) Eram Oshari (Software Demonstrations Team) Abdelkareem Omer (Indigenous Knowledge Systems Exhibition Team) Alzubeer Hassan (Kassala University) Hussien Lahada (Future University) 12:00 – 1:00 Certificates Award Ceremony 1:00 – 1:30 Snacks Break/Slide Show 1:30 – 2:30 Discussion and Recommendations on Way Forward 2:30 – 3:00 Wrap Up – Closing Remarks25 February 2012 KMCA2012 Closure Event 3
    4. 4. Back to the beginning: What we set out to do? Questions: o What are the enabling policies, infrastructures, mechanisms and strategies for performing KM in the African context? o Which techniques, methodologies, technologies and networks can add value to our KM initiatives? o How can KM act a catalyst for development and innovation in Africa? People: o Local, regional and international o Interdisciplinary, applied and theoretical minds o Researchers, practitioners, private and public institutions, and civil society organizations Target Attendance:  1000 at Opening Session  350 Rest of workshop Sessions25 February 2012 KMCA2012 Closure Event 4
    5. 5. Organisation  Timeline2010 2011 2012Nov Jan Apr Jul Oct Jan Feb• Need for • Establish local • 1st Call out, and • Venue booking • Programme • KMCAregional co-organisers 1st Planning • Budget updated finalisation • Collectionevents at (GCCST, FMS- Meeting • Main sponsors • Epilab co- of4th ICAT UofK, with INAT) • Scientific • Keynotes organiser memories,• KMCA • Stakeholders programme established • Editing websiteidea • Small scale building • Scientific Proceedings • Follow upsformation community- • Communication reviews • Hotel bookings • Budget building Campaign • Face book • Invitations gaps • Keynote • Website • Visa • Lots of Problem • Closure speakers • Budget estimate • Options for Solving! Event • Blog • Funding Accommodation • Report • Way forward ? 25 February 2012 KMCA2012 Closure Event 5
    6. 6. Activities April – December 2011 o Media Coverage o Social Media: 4 TV and 10 Radio Interviews, 3 Blog, Face book, Website Newspaper (Article or Advert), 1 Press Conference, 7 Websites links o Communication Activities: o Community Building: 7 General Planning meetings, 11 Local 220 awards today 1 University Visits, 2 10 56 Announcements at International Events, 20 Nov. 2010 Meetings with Feb. 2011 220 Apr. 2011 Stakeholders, 7 Local Jul. 2011 99 Public Forums/Workshops Jan. 2012 25 February 2012 KMCA2012 Closure Event 6
    7. 7. The Workshop Days  Participation  Pre-workshop: 2nd & 3rd o 230 Full Registration January o 163 Student Registration  Workshop: 4-7th o 970 at Opening Session  Post-workshop: 8th ... End of January  Organisations (presenters) Venue o 21 University  Friendship Hall o 10 Business  International, Eltayeb Saleh, Omdurman, Khartou o 3 Government Sector m, Sudan Halls o 12 NGO/CBO o 5 Groups25 February 2012 KMCA2012 Closure Event 7
    8. 8. International Participation (33) 2 17 1 2 1 1025 February 2012 KMCA2012 Closure Event 8
    9. 9. Scientific Programme Varied areas of KM applications, multidisciplinary Business, Development, Education, Environment, Governance, Health, IKS Theme Bus. Dev. Edu. Env. Gov. Hea. IKS Paper 6 4 5 3 2 4 3 Round-table 1 3 2 1 2 2 3 Diverse components, few cancellations Item Course Poster Demo IKS Paper Discussion Exhibit Session Number 3 26 14 10 33 14 Missing 0 2 0 0 4 1 % 100 92 100 100 88 9325 February 2012 KMCA2012 Closure Event 9
    10. 10. Pre Workshop CoursesCourse CKP ITIL Writing ResearchInstructor Mr. Douglas Weidner Eng. Eltayeb Elgaali Collaborative activity Knowledge Management Sudanese Centre for between local and Institute Engineering and international participants ( Environmental Studies (see proceedings) ( $1200 to KMI SDG 400 to KMCA FreeProfessional Yes No NoCertification Issued by KMI upon Course Attendance Course Attendance fulfilment of Certificate is issued by Certificate is issued by requirements (payment SCEES KMCA of fees, passing exam)Participants 11 8 8125 February 2012 KMCA2012 Closure Event 10
    11. 11. Proceedings Pages 326 Edited by Gada Kadoda, Rofaida Elzubair, Suhaila Eltayeb and Fatin Azhari Publication Year 2011 ISBN 978-1-4675-0988-6 Printed by ReproSudan at New Life Printing House, Sudan25 February 2012 KMCA2012 Closure Event 11
    12. 12. Social Programme 4th January  Workshop Dinner at National Information Centre Restaurant (80) 6th January  Nile Cruise (50)  Dinner at University of Khartoum Guest House (100) 7th January  Trip to Nagaa and Al-Musawarat (103)25 February 2012 KMCA2012 Closure Event 12
    13. 13. Social Programme25 February 2012 KMCA2012 Closure Event 13
    14. 14. Post Workshop Meetings Paul Corney  NIC, NTC, Sayga, Sudapet, Epilab John Tharakan, Tom Dalgety, Sondra Hale, Yashika Lopez, Hattie Carwell  Asmaa, ASFG, FKCDD, GAFYW Tom Dalgety  Ministry of Minerals Mathew Nindi, Simiso Dube  Gezera University, National Laboratory Peter Woods  Future University25 February 2012 KMCA2012 Closure Event 14
    15. 15. Follow ups Possibilities of collaborations Project initiatives Local KM training by KMI  KM4DEV, Diploma, ... Internships or Postgraduate opportunities Further publications from proceedings Participation in 5th ICAT (20 – 24 November 2012, Pretoria, South Africa) Look into the future ...25 February 2012 KMCA2012 Closure Event 15
    16. 16. Finance Expenses:  Pre-workshop expenses (co-organisers)  Programme (venue, proceedings, entertainment, ...)  Participant expenses:  Full expenses of keynote speakers  Travel expenses for 2 students  Travel assistance for 2 full participants  Accommodation, Meals, Transport for 33 international + 13 from Kassala Budget gap 30%  Platinum sponsor pulling out in December 2011  We are hoping that another 2 major sponsors will fulfil their obligations  Registration fees (less than 50%)  ...25 February 2012 KMCA2012 Closure Event 16
    17. 17. Achievement, Gaps, Future Plans  Evaluation at Closing Session on 7th JanuaryAchievements Gaps Future Plans Meeting new people, learning Schedule too tight and little Establish body to spread culture about other cultures chance for informal networking of knowledge sharing Learning about KM concepts Poor timekeeping and following Build a standard framework for and application areas of schedule KM utilisation Engaging a multidiscipline and Poor information on session Learn more about KM diverse crowd allocation to halls techniques, use in own life Building relationships for Absence of documentation Increase community possible collaborations Need to address more general involvement, Spread KM in own Building of students capacity topics (e.g. processes) and community and follow-up more and encouraging their context specific questions (e.g. KM people engagement in international information culture) and Developing relationships events viewpoints (e.g. academic formed Having a free and empowering training) Publish KM experiences and atmosphere Poor publicity for workshop practices Portraying good image about Challenges in language, dealing Develop social network or Sudan with police interactive website 25 February 2012 KMCA2012 Closure Event 17
    18. 18. Kassala University Group: Achievement, Gaps, Future Plans Evaluation after their return to Kassala (13 participants, 6 posters)Achievements Gaps Future Plans• Had a large number of • Appraisal of participants by the presentations that were well • Problems with English language administration of Kassala received (workshop language) University• Presented a good image for our • Organising scientific workshops University, as equal in stature to to spread this culture among other Sudanese universities, students and staff and built relationships • Promoting and supporting for• Fostered a competitive and students to participate in such capacity development among events to reflect our true image our participants • Seeking twinning possibilities• Published abstracts in the with other universities (locally workshop proceedings or internationally) • Stimulating a competitive environment among our students 25 February 2012 KMCA2012 Closure Event 18
    19. 19. Lessons Learned Student engagement creates a lively and hopeful environment Secure seed money for start of planning activities Communication visits were an effective and low-cost tool for community building Regular planning meetings help building the workshop community and in keeping the momentum going and fresh ideas coming Announcements at international events help attract young international participants Capacity building should be a core activity of event planning Face book as an effective tool to coordinate team tasks Plan for emergency medical assistance at event Utilising expertise of event participants Set teams for session time management and allow for error in schedule Collective ownership, small organisations , volunteer values, ... Perseverance matters! ... 25 February 2012 KMCA2012 Closure Event 19
    20. 20. On a Positive Note ... KMCA2012 Pros Local KM community building Collaboration of a diverse set of organising and sponsoring bodies Significant regional and international participation Capacity development in event planning as well as about KM concepts and utilisation Publication of proceedings providing a reference for authors and a resource for the research community Portrayal of a worthy image for Sudan Potential collaborative activities for follow up ... Efforts at continuity and vision!25 February 2012 KMCA2012 Closure Event 20
    21. 21. Awards Ceremony Heads/Representatives of Co-Organising Institutions Directors/Representative of Sponsoring Bodies Media Coverage Representatives from Participating Institutions Student Presenters Special Contributions Arch Media Group Course Participants Organising Committee25 February 2012 KMCA2012 Closure Event 21
    22. 22. Way Forward Group Brainstorming and Consensus on: o The “Body” and its structure o Mission and Vision o Goals and Objectives o Stakeholders o Funding Group Reports Wrap up25 February 2012 KMCA2012 Closure Event 22