Accounts Payable and Credit Management

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Accounts Payable and Credit Management

  1. 1. THINKING BEYOND THE OBVIOUS Accounts Payable and Credit ManagementSteering & maintaining organisational continuity, productivity and profitability in a globally competitive market 22 - 23 November 2012 Global Prospectus Training Centre, 366 Pretoria Avenue, Randburg “Commerce changes the fate and genius of nations.” - Thomas Gray SETA Accreditation No. 2502
  2. 2. OVERVIEWDon’t miss this must attend event where you will learn proven best practices, swap ideas with colleagues, get energized and returnto your office with a list of innovative, productivity improvement and cost saving tips you can implement right away!This event is the best investment you can make to learn best practices and strategies to help you manage a successful AP/ CMoperation. No matter if you are a manager, director, controller, CFO or hold another position in finance or shared services, you areguaranteed to leave this must- attend event with a list of new ideas that you will want to implement right away.This two day course provides participants with a core understanding of international and local Management issues, delivered byexperienced trainers and backed up by comprehensive course material. WORKSHOP OBJECTIVES• Evaluate the many roads to process improvement and discover those right for your organization• Protect your organization from compliance threats• Detect and prevent fraud with proper controls• Utilize metrics, benchmarking and dashboards to track and improve productivity• Benefit from the experiences of your colleagues with process automation using world class case studies• Manage your team in challenging times for optimum results• Better understanding of the implication of debt within your organisation, as well as legal and regulatory framework• Establish a mechanism to manage and monitor KPI’s• Gain a successful approach and technique to the supplier and debt collection process• An improved strategy to cash flow management BENEFITS OF ATTENDING• Design effective Terms & Conditions and Credit Application forms for prompt payments.• Focus on improvement in Company Receipts, payment and Cash Flows.• Appreciate the essential features of a legally binding contract.• Outline the main considerations in getting paid in a sales contract.• Understand the issues involved in pursuing slow payers and debtor recovery.• Understand the Legal Processes in the Collection of Debts.• Ensure Credit Management is seen as a positive influence in Customer Relations.• Evaluate various types and sources of credit• Identify the advantages and disadvantages of consumer credit• Develop a realistic plan to protect and manage credit and debts• Compute their own credit worthiness, using the tools of financial institutions and others• Identify credit traps such as: Identity theft, predatory lenders, etc.• Identify the need for credit restoration and locate relevant financial crisis coping methods PROGRAMME SCHEDULEAll timings are approximate due to the interactive nature of the course.08:00 – 08:30 Registration and early-morning tea08:30 – 10:00 Opening remarks and morning session10:00 – 10:30 Mid-morning refreshments and networking break10:30 – 12:30 Mid-morning session12:30 – 13:30 Networking luncheon13:30 – 15:00 Afternoon session15:00 – 15:15 Afternoon refreshments and networking break15:15 – 16:30 Late Afternoon session16:30 End of training GLOBAL PROSPECTUS TRAINING (PTY) LTD. Chief Executive O er - Dhevaraj Pillay Johannesburg - Tel: +27 11 781 6222 Fax: +27 11 781 6044 Marketing - m2@globalprospectus.co.za Auditors - Russell Bedford SA (Jhb) Inc. Pietermaritzburg - Tel: +27 33 391 4229 Fax: +27 33 391 5722 Design - www.designmaster.co.za (071 018 8355) Legal - DA Morris & Associates
  3. 3. DAY 1 Module 1: What is accounts payable Accounts Payable is the “veins of a business”. Great accounts payable staff of any organization must know the fundamentals and have a solid understanding of how to run an Accounts Payable department. Module 2: Invoice Handling This Module & the next one, form the core of a new set of skills that will help you in your new position. These two Modules cover the invoice handling and payment process that your department does. Module 3: Managing Payments This Module is about the core of your department’s purpose - workflow processing and productivity improvement Module 4: Preventing errors Duplication and missing invoices are a common problem in accounting departments. In this Module you will learn some of the ways you can reduce errors. Module 5: Customer service, internal controls & the annual audit. Internal controls and the annual audit are concepts, but customer service may be a new concept. Sure, you’ve heard of it before, but rarely in relation to your department. Module 6: Fraud: Vendor, Employee and Payments This Module will cover the aspect of fraud in relation to Vendor, Employee and Payments. Module 7: How Companies are using Technology in Accounts Payable Although the Internet itself was covered in a previous Module, this Module is going to spend some time talking about other uses of technology for your accounts payable department. Module 8: Traditional Functions and the Twentieth Century Reimbursement to employees may be a large part of your job - the larger the company, the larger it will be. Module 9: Using the Internet in Accounts Payable In this Module we’re going to look at the Internet and how it can improve the way you operate. Module 10: Master vendor Files Master Vendor Files are one way to help ensure that the vendors get paid and errors are avoided. These files will become valuable resources to your department to monitor for fraud and error and to make sure that your vendors are happy. Module 11: Problems caused by Discounts & other deductions Everyone loves discounts. Everyone, it seems, but the accounts payable department! Discounts are great for buyers but if there is an overpayment problem, then your department gets involved and the process can be drawn out and difficult. Module 12: Independent consultants Independent consultants are a real part of the workforce and growing. Many people are taking their expertise and becoming independent consultants and there’ s a very good reason: they’re in high demand. Module 13: High-Level Accounts Payable Concepts There are many high level accounts payable concepts, and they are always changing. As GAAPs are continually being refined, you’ll find that your compliance and upgrading requirements will keep you refreshed in some of those areas.GLOBAL PROSPECTUS TRAINING (PTY) LTD. Chief Executive O er - Dhevaraj PillayJohannesburg - Tel: +27 11 781 6222 Fax: +27 11 781 6044 Marketing - m2@globalprospectus.co.za Auditors - Russell Bedford SA (Jhb) Inc.Pietermaritzburg - Tel: +27 33 391 4229 Fax: +27 33 391 5722 Design - www.designmaster.co.za (071 018 8355) Legal - DA Morris & Associates
  4. 4. DAY 2 Module 14: The essential elements for achieving sound debt management - The implications of debt in your organisation - Obtain practical debt management skills - Guidelines to streamlining operational excellence in your debt management practises - Review and apply debt management principles Module 15: Implementing debt collection policies and systems to manage debt efficiently and achieve stability - Developing pro-active approaches to debt collection - The do’s and don’ts of collection practices - Setting collection targets - Techniques for successful debt collection - Examining integrated strategies for improving your debt management initiative - A step-by-step guide to overcoming common pitfalls of debt management - Techniques for integrating debt management planning in your organisation Module 16: Legal options available to enhance debt collection settlements - Common misunderstandings and ambiguities surrounding the legal process - A guide to the legal processes involved in effective debt recovery - Making debt management processes work for you Case Study Using the format of a case study design a comprehensive plan to optimise cash flow by better managing accounts receivable and payables. Action Plan Create your personal action plan to implement what you have learnt in your organisation. EXPERT FACILITATOR Nicholas George Campleman Nicholas hold a Bachelor of Commerce degree from the University of the Witwatersrand . His Professional Qualifications include: Business Accountant (Institute of ), Practicing Senior Business Accountant [BAC(SA)] ,Appointed to Executive Board of the institute from 1997 to 1998. Hi other qualifications include: Microsoft Certified Product Specialist, Microsoft Certified System Engineer, Checkpoint Certified Systems Engineer, Checkpoint Certified Security Administrator, Cisco SME Engineer He is a professional business manager with strong IT disciplines and financial background. A proven track record in developing and implementing strategic projects, consulting to and working with senior management at board level in identifying and achieving strategic aims. Nicholas has a vast experience both at the coal face of IT, Accounting, Financial Forecasting and Facilitation; as well as from a consulting perspective. He has worked both in the corporate environment as a Financial Manager and IT Manager and spent a large portion of his career consulting to large and small organisations in these arenas. Facilitation and Training - Background includes, from lecturing technology students and MBA Students, through to a 2 year period on the board of the institute of Business Accountants, consulting and facilitating conferences on a range of subjects, from technology finance and accounting through to business communication and writing skills. He has held the position of Financial Manager and IT Manager within Multinational Companies, as well as consulted into these organisations on projects involving the implementation and running of Information Technology Systems and multi-continental IT and infrastructure projects. Very strong in budget, budgetary control, cost management and analysis. A deep understanding of IT security.GLOBAL PROSPECTUS TRAINING (PTY) LTD. Chief Executive O er - Dhevaraj PillayJohannesburg - Tel: +27 11 781 6222 Fax: +27 11 781 6044 Marketing - m2@globalprospectus.co.za Auditors - Russell Bedford SA (Jhb) Inc.Pietermaritzburg - Tel: +27 33 391 4229 Fax: +27 33 391 5722 Design - www.designmaster.co.za (071 018 8355) Legal - DA Morris & Associates
  5. 5. Accounts Payable and Credit Management ONLY R699 22 - 23 November 2012 Per D eleg 0Registration Form Global Prospectus Training Centre, ex. VA ate, T. 366 Pretoria Avenue, RandburgGPW Marketing Fax Completed Registration Form To: +27 11 781 6044Company Name:Type of Business:Address:Tel: Fax: VAT Number:Delegate 1:Position: E-Mail:Delegate 2:Position: E-Mail:Delegate 3:Position: E-Mail:Delegate 4:Position: E-Mail:Delegate 5:Position: E-Mail:AUTHORISATION: Signatory must be authorised to sign on behalf of Company CREDIT CARDName: Cardholder’s Name: DETAILSPosition: Credit Card Number:Signature: Date: CVC No: Expiry Date:PAYMENT METHODS1. Bank Transfer - Global Prospectus Training (PTY) Ltd. 2. Credit card - Please fill in your credit card details above First National Bank: Randburg 3. Cheques - Made Payable to: Global Prospectus Training (PTY) Ltd. Account Number: 62109 270372 Branch Code: 254005TERMS & CONDITIONSThe following terms and conditions will apply: Substitutions Payment is required in full 5 days from date of invoice Delegates must inform Global Prospectus Training (PTY) Ltd in writing All payments to be made directly to Global Prospectus Training (PTY) Ltd. of any substitutions. No seats will be reserved, unless Global Prospectus Training (PTY) Ltd. receives a signed registration form. There is no charge for substitutions. Global Prospectus Training (PTY) Ltd. reserves the right, due to circumstances beyond our control, to change Global Prospectus Training (PTY) Ltd will not be held liable for incorrect speakers, program content, date & venue. Delegate details on Certi s, etc. in the event of substitutions being The signed registration form is a legally binding contract. made on the day of the conference. In the event of Global Prospectus Training (PTY) Ltd having to cancel or postpone an event due to circum-Cancellations stances beyond our control, delegates will be issued with a credit voucher,All cancellations will be subject to approval by the management of Global Prospectus Training (PTY) Ltd. - which may be used at another of our events.All cancellations made 7 days prior to date of the above mentioned event will be subject to a 50% cancellation fee.Cancellations made within 7 days of date of the above mentioned event, will be subject to a 100% cancellation fee. - Global Prospectus Training (PTY) Ltd will not be held liable for travel and accommoda -The will be no refunds or credit vouchers. tion costs. The conference fee includes: conference material, lunches and refreshments, but excludes travel & accommodation.GLOBAL PROSPECTUS TRAINING (PTY) LTD. Chief Executive O er - Dhevaraj PillayJohannesburg - Tel: +27 11 781 6222 Fax: +27 11 781 6044 Marketing - m2@globalprospectus.co.za Auditors - Russell Bedford SA (Jhb) Inc.Pietermaritzburg - Tel: +27 33 391 4229 Fax: +27 33 391 5722 Design - www.designmaster.co.za (071 018 8355) Legal - DA Morris & Associates

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