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Parliamentary Procedure inActionSuccess Leadership SeriesJ. Timothy Sulisz
Course ObjectivesReview basic parliamentary principles:A. Learn & practice main & 7 subsidiary motionsB. Talk about the ru...
Agenda•   Introduction to Parliamentary Procedures•   Handling a Main Motion•   Order of Precedence of Subsidiary Motions•...
Why Have Parliamentary Procedures?• Parliamentary rules take into account the often  conflicting interests that develop du...
Who uses parliamentary procedure?• Large groups who need to maintain order at  their meetings: ▫ Toastmasters Clubs, Distr...
Principles of Parliamentary Rules• The votes of all voting members are counted  equally• Absent members and members holdin...
Quiz: Define the following…•   Quorum•   Constitution•   Bylaws•   Standing rules•   Motion•   Presiding officer
Basic Definitions• Quorum – minimum number of members required to  transact business• Constitution – basic regulations gov...
Six Steps in Handling a Main Motion1. Member makes a motion: I move that…2. Another member seconds the motion: I second th...
Voting• If the vote is tied, it is lost• Presiding officer does not vote, unless his vote  affects the results• For a tie ...
Exercise 1• Give a short simple statement proposing a  course of action• Second the motion• Speak in favour or against the...
Subsidiary Motions• Only one motion can be discussed at a time ▫ Seven subsidiary motions help the assembly to   modify, d...
Subsidiary Motions1. Postpone indefinitely – group avoids direct vote   on main motion2. Amend – wording of another motion...
Subsidiary Motions•   Lay on table•   Close debate [previous question]•   Limit or extend limits of debate                ...
Subsidiary Motions• Motion: Postpone Indefinitely• You Say: I move that the motion be postponed  indefinitely• Purpose: To...
Subsidiary Motions•   Motion: Amend•   You Say: I move to amend the motion by…•   Purpose: To alter or modify the wording ...
Subsidiary Motions• Amendments are the mostly widely used  subsidiary motions• Primary and secondary amendments are  possi...
Exercise 2•   Present a simple motion and second it•   Start speaking in favour or against the motion•   Introduce an amen...
Subsidiary Motions•   Motion: Refer to Committee•   You Say: I move to refer the motion to…•   Purpose: To send to a commi...
Subsidiary Motions•   Motion: Postpone to a Certain Time•   You Say: I move to postpone the motion to…•   Purpose: To post...
Subsidiary Motions• Motion: Limit or Extend Limits of Debate• You Say: I move that debate be limited to… [specify  how or ...
Subsidiary Motions• Motion: Close Debate (Previous Question)• You Say: I move to close debate (or the previous  question)•...
Subsidiary Motions• Motion: Lay on the Table (Take from the Table)• You Say: I move to lay the question on the table• Purp...
Exercise 3• Present a simple motion and second it• Start speaking in favour or against the motion• Introduce as many of th...
How to Learn More• Purchase a copy of Robert’s Rules of Order, 11th  Edition• Participate in Club Business meetings ▫ Prep...
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Parliamentary procedure in action for toastmasters

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Transcript of "Parliamentary procedure in action for toastmasters"

  1. 1. Parliamentary Procedure inActionSuccess Leadership SeriesJ. Timothy Sulisz
  2. 2. Course ObjectivesReview basic parliamentary principles:A. Learn & practice main & 7 subsidiary motionsB. Talk about the rules governing debate on motionsC. Learn how to use order of precedence
  3. 3. Agenda• Introduction to Parliamentary Procedures• Handling a Main Motion• Order of Precedence of Subsidiary Motions• Seven Subsidiary Motion
  4. 4. Why Have Parliamentary Procedures?• Parliamentary rules take into account the often conflicting interests that develop during meetings, and they provide procedures that ensure decisions are made fairly• Helps groups conduct meetings in an orderly fashion
  5. 5. Who uses parliamentary procedure?• Large groups who need to maintain order at their meetings: ▫ Toastmasters Clubs, Districts, Board of Directors ▫ Charitable organizations such as Kiwanis or Order of Foresters ▫ Condominium corporations ▫ Union meetings ▫ Board of Directors ▫ City Council ▫ Parliaments of Ontario and Canada
  6. 6. Principles of Parliamentary Rules• The votes of all voting members are counted equally• Absent members and members holding minority opinions have rights ▫ Free and fair debate ▫ To know the meaning of the motion• Majority has the right to decide and the minority to be protected and speak on the issue• Facilitate transaction of business in good faith
  7. 7. Quiz: Define the following…• Quorum• Constitution• Bylaws• Standing rules• Motion• Presiding officer
  8. 8. Basic Definitions• Quorum – minimum number of members required to transact business• Constitution – basic regulations governing the organization (name, purpose, members, officers, etc.)• Bylaws – fundamental rules of the organization that are amended infrequently• Standing rules – details concerning administration of organization that are easily changed or overridden• Motion – formal proposal that an action be taken• Presiding officer – meeting leader who sees that rules are observed
  9. 9. Six Steps in Handling a Main Motion1. Member makes a motion: I move that…2. Another member seconds the motion: I second the motion.3. Presiding officer places motion before group: It is moved and seconded that…4. Motion is open for debate: the maker of the motion is asked if he or she wants to speak5. Motion is put to a vote: Are you ready to vote? Restatement of the motion & how the vote will be taken. All those in favour… All those opposed…6. Presiding officer announces result: The motion is adopted or lost
  10. 10. Voting• If the vote is tied, it is lost• Presiding officer does not vote, unless his vote affects the results• For a tie vote, a Chair can vote in favour ensuring that the motion is passed• If there is one more vote in favour of a motion, the Chair can vote against it making a tie so the motion is defeated
  11. 11. Exercise 1• Give a short simple statement proposing a course of action• Second the motion• Speak in favour or against the motion• Call for the vote by the chairman & re-statement of the motion• All members of the group should participate• No amendments or others types of motions• Time limit: 10 minutes
  12. 12. Subsidiary Motions• Only one motion can be discussed at a time ▫ Seven subsidiary motions help the assembly to modify, delay action on or get rid of a motion ▫ If a subsidiary motion is made, focus shifts to that motion – it has a higher order of precedence ▫ Action must be taken on the pending motion before discussing the main motion ▫ Each of the seven subsidiary motion has an order of precedence or rank
  13. 13. Subsidiary Motions1. Postpone indefinitely – group avoids direct vote on main motion2. Amend – wording of another motion is modified3. Refer to committee – send to another group for study4. Postpone to a certain time – consider something later5. Limit or extend limits of debate6. Close debate [previous question] – stop debate on pending motion and vote7. Lay on table – put aside a pending motion
  14. 14. Subsidiary Motions• Lay on table• Close debate [previous question]• Limit or extend limits of debate Order of• Postpone to a certain time Precedence• Refer to committee (see handout)• Amend• Postpone indefinitely
  15. 15. Subsidiary Motions• Motion: Postpone Indefinitely• You Say: I move that the motion be postponed indefinitely• Purpose: To avoid a direct vote on a motion• How Used: Dispose of inappropriate or undesirable motions; avoid going on record as supporting it• Interrupt Speaker: No• Requires Second: Yes• Amendable: No• Debatable: Yes• Required Vote: Majority
  16. 16. Subsidiary Motions• Motion: Amend• You Say: I move to amend the motion by…• Purpose: To alter or modify the wording of a motion• How Used: Insert words, strike out words, or both to alter the meaning; must be germaine• Interrupt Speaker: No• Requires Second: Yes• Amendable: Yes• Debatable: Yes• Required Vote: Majority
  17. 17. Subsidiary Motions• Amendments are the mostly widely used subsidiary motions• Primary and secondary amendments are possible; tertiary are not• Debate focuses on second amendment first, followed by the primary amendment, and then the main motion• Can be complex ▫ E.g. amendment by substitution or by filling of blanks
  18. 18. Exercise 2• Present a simple motion and second it• Start speaking in favour or against the motion• Introduce an amendment• All members of the group should participate• Time limit: 15 minutes
  19. 19. Subsidiary Motions• Motion: Refer to Committee• You Say: I move to refer the motion to…• Purpose: To send to a committee for further study• How Used: Group needs more information to make a decision; specify committee to be assigned• Interrupt Speaker: No• Requires Second: Yes• Amendable: Yes• Debatable: Yes• Required Vote: Majority
  20. 20. Subsidiary Motions• Motion: Postpone to a Certain Time• You Say: I move to postpone the motion to…• Purpose: To postpone to another specific time• How Used: Crucial members / information not at the meeting; must state when postponed to• Interrupt Speaker: No• Requires Second: Yes• Amendable: Yes• Debatable: Yes• Required Vote: Majority
  21. 21. Subsidiary Motions• Motion: Limit or Extend Limits of Debate• You Say: I move that debate be limited to… [specify how or when]• Purpose: To limit or extend debate• How Used: Limit number / length of speeches; place maximum time limit on debate• Interrupt Speaker: No• Requires Second: Yes• Amendable: Yes• Debatable: No• Required Vote: 2/3 Majority
  22. 22. Subsidiary Motions• Motion: Close Debate (Previous Question)• You Say: I move to close debate (or the previous question)• Purpose: to close debate on pending motion• How Used: Know enough information to vote; avoid repetition; focus on more important motions• Interrupt Speaker: No• Requires Second: Yes• Amendable: No• Debatable: No• Required Vote: 2/3 Majority
  23. 23. Subsidiary Motions• Motion: Lay on the Table (Take from the Table)• You Say: I move to lay the question on the table• Purpose: To interrupt business for some urgent reason (e.g. visit by the mayor)• How Used: Sparingly; specify reason for taking this action; rule out of order if reason not legitimate• Interrupt Speaker: No• Requires Second: Yes• Amendable: No• Debatable: No• Required Vote: Majority
  24. 24. Exercise 3• Present a simple motion and second it• Start speaking in favour or against the motion• Introduce as many of the seven subsidiary motions in order of precedence• All members of the group should participate• Time limit: 15 minutes
  25. 25. How to Learn More• Purchase a copy of Robert’s Rules of Order, 11th Edition• Participate in Club Business meetings ▫ Prepare wording of motions ahead of time to present at the business meeting ▫ Investigate any motions that you aren’t familiar with at a business meeting ▫ Follow-up on any mistakes that you made to learn how to present the motion better• Join the Parliamentary Society of Toronto, AIP
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