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  • 1. SUDOC CALL NUMBER SYSTEM
  • 2. SUDOC CLASSIFICATION SYSTEM  National call number system for United States government publications  Stands for Superintendent of Documents – the office in the Government Printing Office that developed and assigns the call nos.  Arranges publications by issuing agency, not by subject
  • 3. SUDOC (con.)  Call nos. begin with letters that stand for the issuing agency, such as:  A = Agriculture Dept.  C = Commerce Dept.  EP = Environmental Protection Agency  HE = Health & Human Services Dept.  J = Justice Dept.  NAS = NASA  PREX = President’s Executive Office  TD = Transportation Dept.  Y = Congressional committees
  • 4. EXAMPLES OF SUDOC NUMBERS:  A 13.2:C 12/8  D 301.82/3:St 8  EP 1.76:6/4  HE 20.3902:K 73  L 2.3:2495  PREX 2.8:998  Y 4.J 89/2:S.HRG.107-604
  • 5. Call numbers are on the covers, at the top left, for unbound materials.
  • 6. Bound volumes often have the number on the spine.
  • 7. SUDOC (CON.)  A SuDoc number is composed of two parts:  the stem which designates the issuing agency and publication series  the book number which identifies each publication in the series as a unique item  A colon (:) divides the two parts of the number.  Example: HE 20.8216:88  Stem: HE 20.8216:  Book number: 88
  • 8. SUDOC (CON.)  It may help to think of the stem as representing the “first line” of the call number.  The book number is the “second line” of the call number.
  • 9. SUDOC (con.)  Publications are first filed alphabetically by the initial letter(s):  A 1.75: (Agriculture Dept.)  AC 1.16: (Arms Control & Disarmament Agency)  AE 2.108: (National Archives)  C 3.2: (Commerce Dept.)  HE 1.28: (Health & Human Services Dept.)
  • 10. SUDOC (CON.)  The number following the letter(s) is shelved numerically: C 3. C 55. C 61.
  • 11. SUDOC (CON.)  The number following the period is a whole number, not a decimal: HE 20.9: nine comes before HE 20.44: forty-four which comes before HE 20.221: two hundred twenty-one
  • 12. SUDOC (CON.)  The number following the colon (:) may begin with a letter or a number and is filed accordingly – alphabetically or numerically. HE 20.402:AD 2 HE 20.402:R 24  Or HE 20.8216:17 HE 20.8216:86
  • 13. SUDOC (con.)  Use the punctuation marks to break SuDoc numbers into smaller sections. Compare numbers section by section until something is different – put in order according to the first difference: Correct order:  Y 4. J 89/ 1: 108/ 12  Y 4. J 89/ 2: S.Hrg. 105- 74
  • 14. SUDOC (con.) Another example. Once the first difference is found, there is no need to consider later sections of the number, if any. In correct order: Y 4.H 81/3:EL 2/9/2001 Y 4.H 81/3:EL 2/22
  • 15. SUDOC (con.) When one number you are comparing has more sections than the other, nothing in a particular position comes before something in that same position. In correct order: C 3.186: P-60/113 C 3.186/2: 989 C 3.186/7: 986 C 3.186/7-3: 970-987 C 3.186/9: 985
  • 16. SUDOC (con.) The last element of a SuDoc number is sometimes a year – but years before 2000 were represented by the last 3 digits of the year only Correct order: HE 20.402:D 34/986 (dated 1986) HE 20.402:D 34/995 (dated 1995) HE 20.402:D 34/2001 (dated 2001)
  • 17. SUDOC (con.) When comparing years, letters, and numbers (that is when they fall in the same section of the call number) the order is: (1) Years, (2) Letters, (3) Numbers. (Another way to say that is: years before regular numbers, letters before numbers). Correct order: A 1.35:993 [year] A 1.35:R 42 [letter] A 1.35:R 42/995 [letter/year] A 1.35:R 42/2 [letter/number] A 1.35:321 [number]
  • 18. SUDOC (con.)  Another example of years before numbers: Correct order:  A 13.28:C 42  A 13.28:C 42/997  A 13.28:C 42/2  A 13.28:C 42/2/990  A 13.28:C 42/3
  • 19. SUDOC (con.)  Some stems, particulary in the Y 4.’s, use both styles of numbering, some in combination. Look for the stem area and then find the sub-group that matches the style of number you are looking for.
  • 20. SUDOC (con.)  Y 4 – example of multiple style groups: Y 4.J 89/2: C 43/8/986 (letter group first) Y 4.J 89/2: 96-62 (numbered group next)  Y 4.J 89/2: S.hrg.103-284 (senate hearing numbered group next) Y 4.J 89/2: S.prt.101-54 (senate print numbered group last)
  • 21. SUDOC (con.)  Which call number is a SuDoc number? 1. TD 8.2:M 46/14 2. TD 424.4 .M47 P75 2006
  • 22. SUDOC (CON.) 1. TD 8.2:M 46/14 2. TD 424.4 .M47 P75 2006  No. 1 is a SuDoc call number  SuDoc numbers have a colon (:) and sometimes slashes (/). Library of Congress (LC) call numbers do not.
  • 23. SUDOC (CON.)  Which SuDoc number comes first? 1. S 1.2:Se 2/4 2. S 1.2:Se 3
  • 24. SUDOC (CON.) 1. S 1.2:Se 2 /4 2. S 1.2:Se 3  No. 1 comes first. Stop after the first difference between the two numbers
  • 25. SUDOC (CON.)  Which SuDoc number comes first? 1. HE 20.8102:D 84/3 2. HE 20.8102:D 84/990
  • 26. SUDOC (CON.) 1. HE 20.8102:D 84/3 2. HE 20.8102:D 84/990  No. 2 comes first. 990 represents the year 1990. Years come before other numbers.
  • 27. SUDOC (CON.)  Which SuDoc number comes first? 1. HE 20.12:Am 3 2. HE 20.111:53
  • 28. SUDOC (CON.) 1. HE 20.12:Am 3 2. HE 20.111:53  No. 1 comes first. The number following the period is a whole number, not a decimal
  • 29. SUDOC (CON.)  Which SuDoc number comes first? 1. J 28.15/2-3:995 2. J 28.15:2000
  • 30. SUDOC (CON.) 1. J 28.15/2-3: 995 2. J 28.15: 2000  No. 2 is first. Put the part of the number before the colon (:) in order before the part of the number after the colon.
  • 31. LOCATION OF SOME MAJOR U.S. SETS  Some large sets are shelved separately and do not have call numbers
  • 32. LOCATION OF SOME MAJOR U.S. SETS  Census  Publications that make up the decennial Census of Population & Housing or the Economic Census are shelved in a separate Census Collection  They are not shelved by SuDoc numbers but by Census name and then chronologically
  • 33. LOCATION OF SOME MAJOR U.S. SETS  Congressional Serial Set Shelved at the beginning of the Y’s by volume number. Unbound House & Senate reports and documents are shelved immediately following the Serial Set – these are eventually bound and become part of the Serial Set.
  • 34. LOCATION OF SOME MAJOR U.S. SETS  Congressional Serial Set (con.) Unbound House & Senate reports and documents are shelved alphabetically by series name, i.e. House Documents are first, then House Reports, then Senate Documents, etc.
  • 35. LOCATION OF SOME MAJOR U.S. SETS  Congressional Serial Set (con.) Indexes & catalogs give SuDoc nos. for unbound reports & documents ranging from Y 1.1/3: - Y 1.1/8: There is a chart in the shelf area to help convert these SuDoc numbers to report/document type.