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Members Meeting September 2009

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  • Peter discusses enrollment trends
  • Peter
  • Transcript

    • 1. 23 September, 2009 Membership Meeting
    • 2. Agenda
      • Approval of minutes
      • Opening remarks by the President of the Board and Head of School
      • Report of Committee Chairs
      • Report of the Treasurer
      • Report of Fund Raising Committee
      • Discussion
    • 3. GAIS STRUCTURE (Non-Profit Corporation) Membership (Elects Board) Board of Directors (Strategic, Operational, Policy, Long-Term Management) School Management, Teachers, Staff (Pedagogical Leadership, Daily Management)
    • 4.
      • Membership: Who Are They/We? What is their role in GAIS?
      • Elects Board
      • 3 Annual Member Meetings:
        • (1) Sept: Intro to new members, operations update
        • (2) Feb: Board Elections, operations update
        • (3) May: Operations update
      • Parents/Families:
      International Families Both Parents German Both Parents American
    • 5. GAIS Board of Directors: Who Are They/We? (Parents!)
      • Terms ending Feb. 2011
      • Andreas Wendker
      • Markus Hasselblatt (Vice President)
      • Allison Marakovic (Treasurer)
      • Robert Rogenmoser
      • Terms ending Feb. 2010
      • Jon Kessler (President)
      • Laura Vaughan (Secretary)
      • Indra Pachtner
      • Mike Pederson
    • 6. Board Standing Committees
      • Education – Mike Pederson, Chair
      • Facility – Robert Rogenmoser, Chair
      • Finance – Allison Marakovic, Chair
      • Fundraising – Indra Pachtner, Chair
      • Marketing – Laura Vaughan, Chair
      • Policies – Markus Hasselblatt, Chair
      • Personnel Committee – Andreas Wendker, Chair
    • 7. GAIS Pedagogical Leadership Team Heike Schmalstieg-Preschool Director, Maike Silver-PYP Coordinator, Hans Peter Metzger – Head of School, Dominic Liechti – Director of Academic Programs
    • 8.  
    • 9. Enrollment 189 217 241 280 284
    • 10. 226 of 284 re-enrolled Equals 80% retention Student Retention Stable Enrollment 280 grows to 284
    • 11. GAIS Objectives for 2009-10
      • GAIS Website as Communication Tool
      • Clear Channels of Communication
      • Culture of Respect through PSE/HSE
      • Successful PYP Evaluation Visit
      • Implementation of New Curriculum
      • Alignment of Assessment and Curriculum
      • Promote Middle School Program
    • 12. Objective: Utilize the website for more effective school wide communication
    • 13. Action
      • Promote login section of website
      • Post curriculum, parent letters, homework
      • Centralized posting of information about activities, workshops, trips etc
      • Train admin staff and teaching staff
      • Promote greater visibility for marketing
    • 14. Objective: Create a clear delineation of roles, responsibilities and channels of communication
    • 15. Action
        • Clearly define the administrative structure & responsibilities and disseminate this information
        • Establish a culture of effective and supportive teamwork
        • Work with parent rep organization and support the role of the class rep
        • Promote participation at Board Meeting Open Sessions
        • Encourage positive and effective parent teacher connection through clear communication
        • Engage the students through the SMV
    • 16. Primary Years Programme School Year 2009/10
    • 17.
      • Culture of Respect
      • Lead PYP Evaluation Process
      PYP Goals :
    • 18. Culture of Respect
      • Establish a more clearly defined school culture through the implementation of the PSE standards
    • 19. Culture Workshop
      • Shared beliefs of what a school culture should look like
      • Created common goals
      • Established strategies of how to promote the philosophy, goals and structure of our school
    • 20. School wide focus on Learner Profile to promote International mindedness
    • 21. Classroom agreements focused around attitudes
    • 22.  
    • 23. Shared duties
    • 24. Community building activities (Buddy System, Peace Day, collaborate planning, sharing of ideas…)
    • 25. Focus in Info Mail and on Website
      • PYP News by Maike Silver
      • Culture of Respect
      • As you might know by now, one of our goals for this school year is to promote a culture of respect. To support this goal all teachers will place a special value on promoting the attributes of the learner profile.
    • 26.  
    • 27. Evaluation Visit 1-2 March, 2010
      • Report send in November 2009
      • 2-3 members on visiting Team in March
      • Interview Head of School, PYP Coordinator, Grade level teams, students, parents
      • Observe classrooms, teachers, students
      • Exit Interview
      • Final Report
    • 28.
      • Curriculum
      • General
      • Visible on the Internet (registered user)
      • Content standards based curriculum
      • Combined GAIS International Curriculum
      • Every teacher has a binder with the curriculum
      • Red string, Curriculum is a guideline-> Flexibility is allowed , teacher could change content between units-> would be communicated
      Objective I: Implementation of new curriculum and establish an effective process for accountability
    • 29. Action Ongoing: Curriculum development Planning Planning Planning Written curriculum Assessed curriculum Taught curriculum
    • 30. Accountability Class Level Planning Taught Curriculum Assessed Curriculum Written curriculum Check Director of Academics Teacher Individual instruments Evaluating Admin Planning PYP Coordinator Observations Teachers Middle School Elementary School
    • 31. Grade Level Head of Depart. Planning Taught Curriculum Assessed Curriculum Written curriculum Middle School Elementary School Accountability School Level Surveys Student, Parents ISA OECD (PISA) Framework DSD I Zfa, Kultusminister Konferenz SAT10 USA Grade 3, 5, 6, 7, 8 Grade 6, 7, 8 Grade 6, 7, 8 PYP Evaluation International
    • 32.
      • Curriculum
      Objective II: Create a consistency of assessment practices and their alignment with the curriculum Formative: Process oriented, foster oriented, individual learning gains (pre-assessments, self evaluation, goal agreements, experiments, homework, oral participation, draft essays, short test, vocabulary, dictate, process of a product…) Summative: Compiled learning objectives with the students (Portfolio, end of chapter test or products, open book, student led conferences) Form
    • 33.
      • Action Step I
      • Workshop about assessments
      • Identify formative and summative assessments, add to curriculum
      • Pilot automatic grading system
      • Changing final report card in middle school
    • 34. Action Step II
    • 35. 2. Middle School Objective III: Promote the Middle School Program and facilitate the transition form the Elementary to the Middle School and the transition to the High Schools
    • 36.
      • New Structure, strategy and culture
      • Attend Workshop Transition PYP-Middle School (MYP)
      • Application MYP Nov 10
      • Implementation already the IB Language and approaches to learning
      • Info Session for Grade 4 and 5
      • Head of Department for consistency in English, German, Math
      • Visiting Local High School (Deans, Director of Admissions), Middle and MYP Schools
      • Creating an overview
      • Tracking students (Interview, visiting the freshman's)
      Action
    • 37. $205 Net from Operations $3,191 Total Expenses $174 G&A $52 Marketing & PR $33 Fundraising Expense $151 School Expenses $474 Facilities $2,307 People Expenses: $3,396 Total Revenues $106 Rental Income/Other $136 Fundraising $3,154 Tuition Revenues: 08/09 Preliminary Results
    • 38. Financial Trends Budget Budget Preliminary Preliminary
    • 39. $46 $205 Net from Operations $3,351 $3,191 Total Expenses $159 $174 G&A $18 $52 Marketing & PR $34 $33 Fundraising Expense $160 $151 School Expenses $496 $474 Facilities $2,484 $2,307 People Expenses: $3,396 $3,396 Total Revenues $72 $106 Rental Income/Other $117 $136 Fundraising $3,207 $3,154 Tuition Revenues: 09/10 Budget 08/09 Preliminary Results
    • 40. 2009/10 Fund Raising Plan
      • Auction Party – November 21st
      • Annual Giving – December to March
      • On-line Auction – Item of the month
    • 41. GAIS Campus Lease
      • Our landlord is the Menlo Park School Dist.
      • Lease ends after 2010/11 school year
      • MPSD must say by Jan 1 if it will renew
      • MPSD leadership wants to renew
      • Is doing a study now to assess own need
      • We are working on alternatives
    • 42. MPSD Enrollment Elementary School Growth
    • 43. GAIS Site a Bad Option for MPSD
      • Because of GAIS, MPSD enrollment is 100+ students lower than it would be if we were not in Menlo Park
        • 60 – 75 current GAIS students in MPSD
        • 15 – 25 younger siblings
        • 3 – 5 students per year move to Menlo Park for GAIS.
        • Those homes would otherwise have MPSD students.
      • Limited to 300 students/day
      • Parking and transportation issues
      • GAIS pays > $400k / year to MPSD
    • 44. Possible Outcomes
      • Full 5 year renewal
      • Temporary sharing with MPSD
      • Less than 5 year renewal
      • New campus
      • How to get there
        • Administrative cost control
        • Enrollment
          • Filling preschool (approx. additional $125k income)
          • Re-enrolling undecided families
        • Fundraising
          • Crucial for keeping tuition low
        • Other options
    • 45. What Can You Do Right Now
      • CONTINUE TO BE GOOD NEIGHBORS 
        •      - No speeding
        •      - No parking violations
      •  
      • OUR BOARD MARKETING COMMITTEE WILL BE REQUESTING OUTREACH TO MPSD AND THE CITY OF MENLO PARK FROM:
        •    - GAIS Families living in MPSD
        •    - GAIS Families who have moved into a home in MPSD in the last five years
        •    - Families in the Willows neighborhood
      • WE WILL ENGAGE WILLOWS NEIGHBORS WHO WILL NOT WANT A LARGE PUBLIC SCHOOL IN THEIR BACKYARD
    • 46. Thank you for your participation

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