10 Common Compliance
Traps and How to Avoid
Them
#peoplechat
Webinar Sponsored by
#peoplechat
Welcome Webinar Attendees
#peoplechat
Follow This Webinar On Twitter
#peoplechat
#peoplechat
About Retail TouchPoints
 Launched in 2007
 Over 28,000 subscribers
 To provide executives with relevant,
i...
#peoplechat
Panelists Debbie Hauss
Editor-in-Chief
Retail TouchPoints
MODERATOR
Ryan Glushkoff
Director - Product Marketin...
PeopleMatter is a powerful
and complete online
workforce management
platform, designed to fit
the specific needs of brands...
10 Common
Compliance Traps and
How to Avoid Them
Trap #1:
Mind the Act
Trap #1: Mind the Act
The law requires all Americans to have
health coverage by 2014 or pay a per month
fee without covera...
Trap #1: Mind the Act
The law requires all Americans to have
health coverage by 2014 or pay a per month
fee without covera...
Trap #1: Mind the Act
The law requires all Americans to have
health coverage by 2014 or pay a per month
fee without covera...
Trap #1: Mind the Act
First, if you are hiring more workers to stay
below the 30-hour per week threshold, make
sure you ar...
Trap #2:
Overtime
Trap #2: Overtime
Exempt Employees - Not required to
pay overtime
Non-Exempt Employees - Required to
pay overtime
Trap #2: Overtime
Use Scheduling Software
(This stuff is complicated)
DEMO
Trap #2: Overtime
Trap #3:
I-9 for Every Hire
Trap #3: I-9 for Every Hire
Trap #3: I-9 for Every Hire
Trap #3: I-9 for Every Hire
For every person that has been
hired for employment on or after
November 6, 1986, employers mu...
Trap #3: I-9 for Every Hire
DEMO
Trap #3: I-9 for Every Hire
Trap #4:
Test E-Verify Users
Trap #4: Test E-Verify Users
Trap #4: Test E-Verify Users
70%
out of a minimum 10 question test)
DEMO
Trap #4: Test E-Verify Users
Trap #5:
Keep Proof
Trap #5: Keep Proof
1.I-9 data has not been compromised
2.All changes to the I-9 data are monitored
3.Track all I-9 transa...
DEMO
Trap #5: Keep Proof
Trap #6:
Knockout Questions
Trap #6: Knockout Questions
Lower productivity
Overworked remaining staff
Lost knowledge
Training costs
Interviewing costs
Trap #6: Knockout Questions
The goal should be to attract as
many applicants as
possible and interview
as few as possible.
Trap #6: Knockout Questions
What religion are you?
What church do you go to?
Are you married?
Do you have children?
Do you...
Trap #6: Knockout Questions
Do you have a disability that will
prevent you from doing this job?
Will your disability inter...
DEMO
Trap #6: Knockout Questions
Trap #7:
Obey the EEOC
Trap #7: Obey the EEOC
“Every employer,
employment agency, and
labor organization shall
make and keep such
records relevan...
DEMO
Trap #7: Obey the EEOC
Trap #8:
Mind the CFPB
Trap #8: Mind the CFPB
DEMO
Trap #8: Mind the CFPB
Trap #9:
Tax Forms
Trap #9: Tax forms
Trap #10:
Tax Credits
Trap #11: Capture Tax Credits
WOTC Geographic
State & Incentive FICA-Tip
$$$$
DEMO
Trap #10: Tax Credits
Recap of the Compliance Traps
1) Mind the Healthcare Act
2) Watch Out for Overtime
3) Use I-9s for Every Hire
4) Test E-Ve...
#peoplechat
Q & A // Panelists Debbie Hauss
Editor-in-Chief
Retail TouchPoints
MODERATOR
Ryan Glushkoff
Director - Product...
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10 Common Compliance Traps and How To Avoid Them

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  • Throughout our presentation we encourage you to interact with our speakers by typing in questions and comments using the questions pane. We will be answering questions live both during the event and after the presentation.
  • 10 Common Compliance Traps and How To Avoid Them

    1. 1. 10 Common Compliance Traps and How to Avoid Them #peoplechat Webinar Sponsored by
    2. 2. #peoplechat Welcome Webinar Attendees
    3. 3. #peoplechat Follow This Webinar On Twitter #peoplechat
    4. 4. #peoplechat About Retail TouchPoints  Launched in 2007  Over 28,000 subscribers  To provide executives with relevant, insightful content across a variety of digital medium Free subscription to our weekly newsletter: WWW.RETAILTOUCHPOINTS.COM/SIGNUP
    5. 5. #peoplechat Panelists Debbie Hauss Editor-in-Chief Retail TouchPoints MODERATOR Ryan Glushkoff Director - Product Marketing PeopleMatter @NoMoreGuff Anna Turner Product Owner PeopleMatter @PeopleMatter
    6. 6. PeopleMatter is a powerful and complete online workforce management platform, designed to fit the specific needs of brands who want the most in exceptional customer service and intuitive software. Our Products:
    7. 7. 10 Common Compliance Traps and How to Avoid Them
    8. 8. Trap #1: Mind the Act
    9. 9. Trap #1: Mind the Act The law requires all Americans to have health coverage by 2014 or pay a per month fee without coverage
    10. 10. Trap #1: Mind the Act The law requires all Americans to have health coverage by 2014 or pay a per month fee without coverage All full-time workers who work for companies with over 50 employees must be offered job based health coverage by 2015
    11. 11. Trap #1: Mind the Act The law requires all Americans to have health coverage by 2014 or pay a per month fee without coverage All full-time workers who work for companies with over 50 employees must be offered job based health coverage by 2015 A firm can avoid the mandate by having fewer than 50 people working full-time or by limiting scheduled hours to less than 30 hours per week
    12. 12. Trap #1: Mind the Act First, if you are hiring more workers to stay below the 30-hour per week threshold, make sure you are staying compliant. Second, use scheduling software to track the number of hours worked - particularly for those part-time employees who are hovering around the 30 hour per week mark.
    13. 13. Trap #2: Overtime
    14. 14. Trap #2: Overtime Exempt Employees - Not required to pay overtime Non-Exempt Employees - Required to pay overtime
    15. 15. Trap #2: Overtime Use Scheduling Software (This stuff is complicated)
    16. 16. DEMO Trap #2: Overtime
    17. 17. Trap #3: I-9 for Every Hire
    18. 18. Trap #3: I-9 for Every Hire
    19. 19. Trap #3: I-9 for Every Hire
    20. 20. Trap #3: I-9 for Every Hire For every person that has been hired for employment on or after November 6, 1986, employers must complete and retain Forms I-9 for those persons.
    21. 21. Trap #3: I-9 for Every Hire
    22. 22. DEMO Trap #3: I-9 for Every Hire
    23. 23. Trap #4: Test E-Verify Users
    24. 24. Trap #4: Test E-Verify Users
    25. 25. Trap #4: Test E-Verify Users 70% out of a minimum 10 question test)
    26. 26. DEMO Trap #4: Test E-Verify Users
    27. 27. Trap #5: Keep Proof
    28. 28. Trap #5: Keep Proof 1.I-9 data has not been compromised 2.All changes to the I-9 data are monitored 3.Track all I-9 transactions 4.Link the I-9 records to the electronic signature.
    29. 29. DEMO Trap #5: Keep Proof
    30. 30. Trap #6: Knockout Questions
    31. 31. Trap #6: Knockout Questions Lower productivity Overworked remaining staff Lost knowledge Training costs Interviewing costs
    32. 32. Trap #6: Knockout Questions The goal should be to attract as many applicants as possible and interview as few as possible.
    33. 33. Trap #6: Knockout Questions What religion are you? What church do you go to? Are you married? Do you have children? Do you plan to start a family? Are you a citizen? What country do you come from? What is your maiden name?
    34. 34. Trap #6: Knockout Questions Do you have a disability that will prevent you from doing this job? Will your disability interfere with your ability to do this job? How many days were you sick last year? Do you have (name of disease)? How old are you? When did you graduate from high school?
    35. 35. DEMO Trap #6: Knockout Questions
    36. 36. Trap #7: Obey the EEOC
    37. 37. Trap #7: Obey the EEOC “Every employer, employment agency, and labor organization shall make and keep such records relevant to the determinations of whether unlawful employment practices have been or are being committed.”
    38. 38. DEMO Trap #7: Obey the EEOC
    39. 39. Trap #8: Mind the CFPB
    40. 40. Trap #8: Mind the CFPB
    41. 41. DEMO Trap #8: Mind the CFPB
    42. 42. Trap #9: Tax Forms
    43. 43. Trap #9: Tax forms
    44. 44. Trap #10: Tax Credits
    45. 45. Trap #11: Capture Tax Credits WOTC Geographic State & Incentive FICA-Tip $$$$
    46. 46. DEMO Trap #10: Tax Credits
    47. 47. Recap of the Compliance Traps 1) Mind the Healthcare Act 2) Watch Out for Overtime 3) Use I-9s for Every Hire 4) Test E-Verify Users 5) Keep an Audit Trail 6. Use Knock Out Questions 7. Obey the EEOC 8. Mind the CFPB 9. Use Updated Tax Forms 10.Get Tax Credits
    48. 48. #peoplechat Q & A // Panelists Debbie Hauss Editor-in-Chief Retail TouchPoints MODERATOR Ryan Glushkoff Director - Product Marketing PeopleMatter @NoMoreGuff Anna Turner Product Owner PeopleMatter @PeopleMatter
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