#arcindia
Events
Session Delivery: Ms. Sharan Suri & Mr. Deepit Gupta
#arcindia
What are the kind of alumni events that
you do currently?
#arcindia
Process of doing an Event
Identify your
stakeholder
Type of
event
Objective
of doing
an event
Planning
an event
...
#arcindia
Professional
Social
Educational
Why are you doing it?
What do you want to get out of it?
Alumni
Faculty
Students...
#arcindia
Effective team management
Dry runs
Pull off the event!
Feedback form
Thank you emails/gifts
Notice period of eve...
#arcindia
Types of events according to
Stakeholders
Alumni
• External
workshops
• Alumni
Reunions
• Sports
events
• Educat...
#arcindia
Alumni Engagement Events @ ISB
Alumni-Alumni Connect Events
Lifelong learning Workshops
Industry Connect Event...
#arcindia
Alumni-Student Connect Events
Orientation Week
Industry Knowledge Sessions
Resume Review Sessions
Mock Inter...
#arcindia
Alumni-School Connect Events
Admission Interviews
Campus Recruitments
Alumni Engagement Events @ ISB
#arcindia
Check List
Description Yes/No
Content
•Identifying key objectives/theme
•Identifying speakers and blocking their...
#arcindia
Check List
Description Yes/No
Logistics
•Blocking Venues
•Travel & Accommodation
•F&B arrangements
•IT requireme...
#arcindia
Key Pointers
Try to freeze on your yearly event calendar way in
advance
Identify human resources/teams to draw...
#arcindia
Key Pointers (Cont).
 Share Emergency contact details with all delegates
Do not forget to attach a networking ...
#arcindia
Activity
#arcindia
Divide yourselves into groups of 3
Share your story with fellow delegates
Question: What kind of unique alumni e...
#arcindia
Thank You!
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ARC [Colleges] - Events

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Presentation on managing Events. Presented at Alumni Relations Conference held at ISB, Mohali [India] on 29th March, 2014.

Visit: www.alumnirelationsconference.in

Published in: Education, Business
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  • Just share pointers. Explain in next 2 slides.
  • AlumniExternal workshops – Doing events where alumni can benefit directly (Sharan can share about ISB doing such events). IIM B hosts industry stalwarts and invites alumni to attend those seminars/workshops.Parents of alumni – Inviting parents along with the alum for social events on campus can help increase chances of contribution. More than 45% of colleges have data of parents of alumni in a survey conducted by Primary Research Group (Findings in their book called College Alumni Relations Benchmarks)
  • Division can happen based on the seating plan. Each table can discuss among themselves (Can be done on the spot).Ask some of them to share!
  • Can ask for questions (If any)
  • ARC [Colleges] - Events

    1. 1. #arcindia Events Session Delivery: Ms. Sharan Suri & Mr. Deepit Gupta
    2. 2. #arcindia What are the kind of alumni events that you do currently?
    3. 3. #arcindia Process of doing an Event Identify your stakeholder Type of event Objective of doing an event Planning an event Execution Follow up on post event formalities
    4. 4. #arcindia Professional Social Educational Why are you doing it? What do you want to get out of it? Alumni Faculty Students Institution Parents & Spouses of alumni Process of doing an Event Stakeholders Type of Event Objective
    5. 5. #arcindia Effective team management Dry runs Pull off the event! Feedback form Thank you emails/gifts Notice period of event given to stakeholders Ideal time for planning Process of doing an Event Planning Execution Follow up
    6. 6. #arcindia Types of events according to Stakeholders Alumni • External workshops • Alumni Reunions • Sports events • Educational • Travel Groups Students • Alumni interactions • Resume & Skill building workshops • Project evaluations & mentoring Faculty • Faculty development programmes Institution • Curriculum revision workshops • Industry connect events Parents of Alumni • Networking event
    7. 7. #arcindia Alumni Engagement Events @ ISB Alumni-Alumni Connect Events Lifelong learning Workshops Industry Connect Events Faculty Interactions Informal Networking events CSR events Equinox-Annual Alumni Networking & Connect Event Solstice-Annual Alumni Reunion Event
    8. 8. #arcindia Alumni-Student Connect Events Orientation Week Industry Knowledge Sessions Resume Review Sessions Mock Interview Sessions Mentorship Programme Alumni Engagement Events @ ISB
    9. 9. #arcindia Alumni-School Connect Events Admission Interviews Campus Recruitments Alumni Engagement Events @ ISB
    10. 10. #arcindia Check List Description Yes/No Content •Identifying key objectives/theme •Identifying speakers and blocking their time •Updating Agenda Marketing & Communication •Sending Invites/Publishing events details on Website •Uploading event details on FB/LinkedIn/Alumni Portal •SMS reminders/Telephonic follow ups •Designing of banners, backdrops, standees
    11. 11. #arcindia Check List Description Yes/No Logistics •Blocking Venues •Travel & Accommodation •F&B arrangements •IT requirements (Registration Link/AV) •Signage •Printing & Stationery Follow up •Collect Feedback •Event Report to be made and published •Pictures/Videos to be shared with all participants •Thank you mailers to be sent
    12. 12. #arcindia Key Pointers Try to freeze on your yearly event calendar way in advance Identify human resources/teams to draw out event planning activities Include every small activity in your checklist so that you don’t miss out on any little thing Even the smallest seminar, lunch or get together needs to be managed professionally in order to secure a positive outcome Ensure that you take necessary approvals on budgets
    13. 13. #arcindia Key Pointers (Cont).  Share Emergency contact details with all delegates Do not forget to attach a networking aspect to every event Every event must have an anchor or MoC Feedback and Knowledge management are extremely important
    14. 14. #arcindia Activity
    15. 15. #arcindia Divide yourselves into groups of 3 Share your story with fellow delegates Question: What kind of unique alumni events are done by your alumni office? Activity
    16. 16. #arcindia Thank You!

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