E invoicing, e invoicing standardization in europe

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E invoicing, e invoicing standardization in europe

  1. 1. eInvoicing standardization in Europe John Ketchell Director, Innovation: CEN-CENELEC Management Centre Electronic Invoicing in Europe, Madrid, 27-28 April 2010 European Committee for Standardization – European Committee for Electrotechnical Standardization © CEN-CENELEC 2010
  2. 2. CEN and eBusiness Ø European Standards Organization Ø Now 31 national members (Croatia just joined) Ø For CEN, eBusiness standards have long been an important interest: § CEN links both with ISO and with UN-CEFACT (European Entry Point) § We can ensure European business needs are taken properly into account in their international standards § We can ensure European companies can apply these, in an interoperable manner Ø eInvoicing has long been part of our work Ø We welcome the Expert Group recommendations European Committee for Standardization – European Committee for Electrotechnical Standardization © CEN-CENELEC 2010 2
  3. 3. Our eInvoicing history Ø “Focus Group” on eInvoicing 2002-2004 – to assess the standards implications of the original EU Directive Ø CEN Workshop was created: § Workshops are suited to consensus-building in new areas § Workshop = consensus process open to all at European level § Products = CEN Workshop Agreements usually published free of charge on web in ICT Ø Three “Phases” Ø Well supported by all relevant interests European Committee for Standardization – European Committee for Electrotechnical Standardization © CEN-CENELEC 2010 3
  4. 4. What has the eInvoicing WS produced (Phase 1)? Ø Completed 2006: § Proposals to update EDI framework § Invoice contents in EU Directive 2001/115/EC expressed as UN/CEFACT Core Components § Recommendation on coded identifiers § Various Value Added Tax elements - survey of Member States, standardized set of codes for exemptions, reference model § E-invoices and digital signatures § Storage of Electronic Invoices § Guidelines for eInvoicing Service Providers European Committee for Standardization – European Committee for Electrotechnical Standardization © CEN-CENELEC 2010 4
  5. 5. Phase 2 Ø Completed end-2009: § Adoption programme for increased electronic invoicing in European business processes § Compliance of electronic invoice implementations with Council Directive 2001/115/EC and the national legislation as regards electronic invoices § Cost-effective authenticity and integrity of electronic invoices and related business documents regardless of formats and technologies § Implementation of compliant electronic invoice systems in using emerging technologies and business processes § A framework for the emerging network infrastructure of invoice operators throughout Europe Ø Now available on the web European Committee for Standardization – European Committee for Electrotechnical Standardization © CEN-CENELEC 2010 5
  6. 6. Phase 3 – under way Ø Four work packages originally: § Development of sustainable compliance guidelines for electronic invoicing § Electronic invoice processes in Europe and enablement of SMEs to use them efficiently § Conformance criteria for interoperability across e- business networks and services § Awareness and promotion § Workshop is a large one for us and broadly representative of the main interests § However, sector-specific user communities, SMEs etc need much more awareness (the general ICT problem!) European Committee for Standardization – European Committee for Electrotechnical Standardization © CEN-CENELEC 2010 6
  7. 7. CEN and the Expert Group Ø Two relevant recommendations (R4.9 and R5.7): § European user community should develop clear profiles and implementation guidelines… facilitated through CEN… § To continue the current CEN Workshop and enhance its activities to take account of the [EG] recommendations Ø New project proposed: § User guidelines for the uptake and adoption of the UN/CEFACT Cross Industry Invoice (CII) in Europe § Initial focus on Minimum 'Core Invoice' Data-set as proposed by Expert Group, later extension § Linking to CEN WS/BII and PEPPOL work § Additional project under WS/eINV European Committee for Standardization – European Committee for Electrotechnical Standardization © CEN-CENELEC 2010 7
  8. 8. How it all fits together Ø WS/BII – Business Interoperability Interfaces: § eProcurement implementation of UBL, contributing to UN/CEFACT § Evolving towards more formal European Standards? Ø WS/eBES – currently the European Entry Point to UN/CEFACT Ø WS/eInvoicing as just described Ø The critical issue is for stakeholders to participate and contribute to this work Ø Our links and processes will ensure the coherence Ø Awareness is the key to implementation European Committee for Standardization – European Committee for Electrotechnical Standardization © CEN-CENELEC 2010 8
  9. 9. Thank you jketchell@cencenelec.eu www.cen.eu Join the Workshop and find the CWAs at: www.cen.eu/cen/Sectors/Sectors/ISSS/Activity/Pa ges/eInvoicing_2.aspx European Committee for Standardization – European Committee for Electrotechnical Standardization © CEN-CENELEC 2010 9

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