CEN/ISSS Task 3.4 eInvoice Reference Model

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Presentation from Henk van Maaren.

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CEN/ISSS Task 3.4 eInvoice Reference Model

  1. 1. Task 3.4 eInvoice Reference Model Henk van Maaren e-invoicing Public Event - Brussels, 11 April 2006
  2. 2. Reference Model Objectives: To develop eInvoice Reference Model Identify actors and their roles Describe Business Processes Describe Use Cases, Activity Diagrams following UN/CEFACT Modelling Methodology (UMM) Refer to other tasks from eInvoicing WS eInvoicing WS Public Event, Brussels 11 April 2006
  3. 3. General Overview eInvoicing WS Public Event, Brussels 11 April 2006
  4. 4. General Overview High-level view of eInvoicing Supplier-customer relationship VAT functionality (at aggregated level) Covering functions for business relationships, for VAT and for servicing eInvoicing WS Public Event, Brussels 11 April 2006
  5. 5. Business processes Traditional invoice Self-billing Valid for paper and eInvoice Directive 2001/115/EC CWA task 1.3 to allow identifiers CWA task 1.4 to use sets of codes eInvoicing WS Public Event, Brussels 11 April 2006
  6. 6. Traditional Invoice eInvoicing WS Public Event, Brussels 11 April 2006
  7. 7. Traditional Invoice Invoice created by supplier and sent to customer Covers also pro-forma invoice, pre-invoice, consolidated invoice, debit note and credit note Taken from CWA on Crossindustry Invoice (eBES) eInvoicing WS Public Event, Brussels 11 April 2006
  8. 8. Self-billing invoice eInvoicing WS Public Event, Brussels 11 April 2006
  9. 9. VAT processes VAT declaration VAT verification VAT verification co-operation in the EU VAT information system inspection Directive 2001/115/EC eInvoicing WS Public Event, Brussels 11 April 2006
  10. 10. VAT declaration eInvoicing WS Public Event, Brussels 11 April 2006
  11. 11. VAT declaration Submits VAT declaration (based on aggregated Invoice data) to the VAT administration Acknowledgement and/or further action from VAT administration Recapulative Statement (EU Sales List) for entry into EU VIES system eInvoicing WS Public Event, Brussels 11 April 2006
  12. 12. VAT verification eInvoicing WS Public Event, Brussels 11 April 2006
  13. 13. VAT verification VAT declarations are verified over an extended period of time Risk analysis of the Company and its VAT declarations are made Verification inspections of the VAT accounts of a Company can be performed Inspection results may lead to notification of under- or overpayment of VAT eInvoicing WS Public Event, Brussels 11 April 2006
  14. 14. VAT verification co-operation eInvoicing WS Public Event, Brussels 11 April 2006
  15. 15. VAT verification co-operation eInvoicing WS Public Event, Brussels 11 April 2006
  16. 16. Service provision eInvoicing WS Public Event, Brussels 11 April 2006
  17. 17. Service provision eInvoice services are required for the processing of electronic invoices Supplier and Customer may carry out these eInvoice services themselves or use specific eBusiness service providers Includes variety of services Not all services are needed for the processing of an individual eInvoice eInvoicing WS Public Event, Brussels 11 April 2006
  18. 18. Service provision • Scanning • Conversion • Communication/transportation • Authentication • Integrity • VAT compliance checking • Printing • Storage Factoring eInvoicing WS Public Event, Brussels 11 April 2006
  19. 19. Authentication eInvoicing WS Public Event, Brussels 11 April 2006
  20. 20. Authentication The authenticity of the origin of the invoice can be guaranteed by either an advanced electronic signature, or/and electronic data interchange (EDI) The use of a Trusted Third Party is not mandatory CWA tasks 2.1, 2.2 and 2.3 for E-Invoices and digital signatures CWA task 1.1 with a proposed revision of the Commission Directive1994/820/EC Ocotber 1994 on the legal aspects of EDI eInvoicing WS Public Event, Brussels 11 April 2006
  21. 21. Storage eInvoicing WS Public Event, Brussels 11 April 2006
  22. 22. Storage The authenticity of the origin and integrity of the content of the invoice, must be guaranteed throughout the storage period. Issues that have to be dealt with are the location and the duration of the storage, and the format in which the invoice is stored CWA of task 3.1 and 3.2 on Storage of Electronic Invoices eInvoicing WS Public Event, Brussels 11 April 2006
  23. 23. Factoring eInvoicing WS Public Event, Brussels 11 April 2006
  24. 24. Thank you Questions/comments? hvmaaren@cetima.nl http://comelec.afnor.fr/cen/wsei eInvoicing WS Public Event, Brussels 11 April 2006

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