InstituteSSFRFPC-182..

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InstituteSSFRFPC-182..

  1. 1. STATE UNIVERSITY OF NEW YORK Charter Schools Institute NEW YORK STATE STIMULUS FUND GRANTS Application for Implementation Start-Up/Facility Financing Grants December 28, 2007 Available to charter schools authorized by the State University of New York, New York City Board of Education, and Buffalo Board of Education for expenses associated with the acquisition, renovation or construction of school facilities, start-up or implementation needs of the charter school.
  2. 2. STATE UNIVERSITY OF NEW YORK (SUNY) SYSTEM ADMINISTRATION STATE UNIVERSITY PLAZA, ALBANY, NY 12246 REQUEST FOR APPLICATION (RFA) RFP Number Dated CSI-1822 December 28, 2007 Description Award Period NYS Stimulus Fund Grants For allowable activities February 15, 2008 to August 31, 2008 For Charter Schools Due Dates and Times (EST) Location of Grantor Proposal Due: State University of New York Monday, February 4, 2008 Charter Schools Institute @ 12:00pm Albany, New York Inquiries to: Package Contains: William J. Lake, Vice President for School Fiscal Accountability General Information ……………………….Pages 2-5 Charter Schools Institute Standard Contract Clauses…………..……..Exhibit A Telephone: (518) 433-8277 Affirmative Action Clauses……………..….Exhibit A-1 FAX: (518) 427-6510 Program Description/Instructions/Forms ......Pages 10-31 E-mail: william.lake@suny.edu Scoring Rubrics …………………………….Pages 32 Grant Management & Payment Instructions..Pages 33-34 GENERAL STANDARD INFORMATION AND INSTRUCTIONS A. Grant Proposal Submission When submitting a grant proposal, you must: 1. Prepare a clearly readable document. Attach all required information, and if necessary attach separate documents and/or explanation. 2. Sign the grant proposal. By signing you indicate full knowledge and acceptance of this Request for Application ("RFA") including Exhibits A and A-1. The Application must be completed in the name of the proposer, corporate or otherwise, and must be fully and properly executed by an authorized person. 3. Submit six (6) complete grant proposals, one of which must have original signatures. Proposals should be sealed and submitted as specified. Proposals are to be addressed to: Laura L Gross, Assistant Contract Manager State University of New York Office of Business Affairs State University Plaza Albany, New York 12246 2
  3. 3. 4. Proposal should be assembled in the following order: 1. Cover sheet 2. Assurances 3. Narrative, Including Budget pages 4. Attachments, clearly numbered. If a school is applying for both facility and start-up/implementation grants, each grant must have separate application. 5. Proposals should be received in the Office of Business Affairs by the due date and time. Applicants mailing their Applications must allow sufficient time to ensure receipt of their Applications by the time specified. B. Affirmative Action Policy New York State Executive Order No. 6, regarding equal employment opportunities states: It is the policy of the State of New York that equal opportunity be assured in the State's personnel system and affirmative action provided in its administration in accordance with the requirement of the State's Human Rights Law and the mandate of Title VII of the Federal Civil Rights Act, as amended. Accordingly, it is the responsibility of the State's Department of Civil Service to enforce the State's policy of ensuring full and equal opportunity for minorities, women, disabled persons and Vietnam era veterans at all occupational levels of state government. In keeping with this policy, the University mandates compliance internally and for all organizations with which it conducts business. The determination of contract award will include a review of evidence supplied by each Proposer regarding compliance with the State's Affirmative Action policy. Accordingly, a Proposal must include its organization's affirmative action policy, and agree that all presentations and materials will be free from racial, religious, or sexual bias. C. Proposal Confidentiality All proposals submitted for the University’s consideration will be held in confidence. However, the resulting contract is subject to the New York State Freedom of Information Law (FOIL). Therefore, if an Proposer believes that any information in its Proposal constitutes a trade secret or should otherwise be treated as confidential and wishes such information not to be disclosed if requested, pursuant to FOIL, (Article 6 of the Public Officers' Law), the Proposer shall submit with its Proposal a separate letter addressed to: Jennifer LoTurco, Records Access Officer, State University of New York, State University Plaza, Albany, New York 12246, specifically identifying the page number(s), line(s) or other appropriate designation(s) containing such information, explaining in detail why such information is a trade secret and formally requesting that such information be kept confidential. Failure by a Proposer to submit such a letter with its Proposal identifying trade secrets will constitute a waiver by the Proposer of any rights it may have under Section 89(5) of the Public Officers' Law relating to protection of trade secrets. The proprietary nature of the information designated confidential by the Proposer may be subject to disclosure if ordered by a court of competent jurisdiction. A request that an entire Proposal be kept confidential is not advisable since a proposal cannot reasonably consist of all data subject to FOIL proprietary status. D. Minority and Women-owned Business Enterprises 3
  4. 4. It is the policy of the State University of New York to take affirmative action to ensure that minority and women-owned business enterprises are given the opportunity to demonstrate their ability to provide the University with goods and services at competitive prices. E. Requirements of New York State’s Recycling Program In accordance with the provisions of Section 165(3) of the State Finance Law and Executive Order No. 142, the State University is required to purchase recycled products, if available, made with recycled content in accordance with rules and regulations established by the State Department of Environmental Conservation in development of that agency’s Recycling Emblems Program. If the cost of a recycled product does not exceed the cost of a product made without recycled content by 10% (or by 15% if over 50% of the recycled materials are generated from the New York State waste stream), the recycled product must be purchased. F. Omnibus Procurement Act of 1992: It is the policy of New York State to maximize opportunities for the participation of New York State business enterprises, including minority and women-owned business enterprises as bidders, subcontractors and suppliers on its procurement contracts. Information on the availability of New York State subcontractors and suppliers and a directory of minority and women-owned business enterprises is available from: Empire State Development Division for Small Business One Commerce Plaza Albany, NY 12210 Phone: 1-800-782-8369 G. Determination of Vendor Responsibility New York State procurement law requires that state agencies award contracts only to responsible contractors. Additionally, the Comptroller must be satisfied that a proposed contractor is responsible before approving a contract award under Section 112 of the State Finance Law. Section 163 of the State Finance Law (SFL) requires that contracts for services and commodities be awarded on the basis of lowest price or best value “to a responsive and responsible offerer.” Section 163 (9) f of the SFL requires that prior to making an award of a contract, each contracting agency shall make a determination of responsibility of the proposed contractor. In accordance with these procurement laws, the University will conduct an affirmative review of vendor responsibility for all organizations or firms with which it conducts business. In doing so, Offerer’s are required to file the required Vendor Responsibility Questionnaire online via the New York State VendRep System or may choose to complete and submit a paper questionnaire. To enroll in and use the VendRep System, see the VendRep System Instructions available at www.osc.state.ny.us/vendrep or go directly to the VendRep System online at https://portal.osc.state.ny.us. For direct VendRep System user assistance, the OSC Help Desk may be reached at 866-370-4672 or 518-408-4672 of by email at helpdesk@osc.state.ny.us. Offeror’s opting to file a paper questionnaire may obtain the appropriate questionnaire from the VendRep website www.osc.state.ny.us/vendrep or you may contact the designees above for the paper version of the Vendor Responsibility Questionnaire. 4
  5. 5. H. Additional Terms and/or Conditions: 1. The following items will be incorporated into, and made part of, the formal grant agreement: (1) the University's RFP; (2) your Successful Grant Proposal; (3) Exhibit A, Standard Contract Clauses; (4) Exhibit A-1, Affirmative Action Clauses. 2. In the event of any inconsistency in or conflict among the document elements of the agreement described above, such inconsistency or conflict shall be resolved by giving precedence to the document elements in the following order: (1) Exhibits A and A-1; (2) the Agreement; (3) this RFP; and (4) the Successful Grant Proposal. 3. Any terms that are attached or referenced with a submission shall not be considered part of the proposal, but shall be deemed included for informational purposes only. 4. The resulting agreement shall be binding upon its execution by both parties and, if required by New York State law, upon the approval of the Attorney General and the Office of the State Comptroller. 5. The agreement may be revised at any time upon mutual consent of the parties in writing. Such written consent will not be effective until signed by both parties and, if required by New York State law, approved by the Attorney General and the Office of the State Comptroller. 6. The relationship of the Successful Proposer to the University shall be that of independent prime contractor. 7. Compliance with the post-employment restrictions of the Ethics in Government Act is required. 8. In the event Successful Proposer uses partners, subcontracts or subcontractors, the Successful Proposer will remain responsible for compliance with all specifications and performance of all obligations under the contract resulting from this RFP. For the resulting agreement, the Successful Proposer will be the prime contractor. 9. The University will not be liable for any costs associated with the preparation, transmittal, or presentation of any Proposals or materials submitted in response to this RFP. 10. This RFP and the resulting contract shall be governed by the Laws of the State of New York. 11. Public announcements or news releases regarding this RFP or any subsequent award of a contract must not be made by any Proposer without the prior written approval of the University. 12. The Successful Proposer(s) is responsible for compliance with all applicable rules and regulations pertaining to cities, towns, counties and State where the services are provided, and all other laws applicable to the performance of the resulting contract. The Successful Proposer shall provide all necessary safeguards for safety and protection as set forth by the United States Department of Labor, Occupational Safety and Health Administration. 13. In the event the Successful Proposer is required to be reimbursed for travel, Proposer shall be reimbursed at lesser of actual costs or the Internal Revenue Service mileage reimbursement rate, or the applicable federal domestic per diem amounts in effect at the time the travel occurs. http://www.gsa.gov/Portal/gsa/ep/contentView.do?queryYear=2006&contentType=GSA_BASIC&conte 5
  6. 6. ntId=17943&queryState=New+York&noc=T I. The University reserves the right to: 1. Reject any and all Proposals received in response to this RFA. 2. Request certified audited financial statements for the past three (3) completed fiscal years and/or other appropriate supplementation including, but not limited to, interim financial statements and credit reports. 3. Request references and to contact any or all references. 4. Waive requirements or amend this RFA upon notification to all applicants. 5. Adjust or correct cost or cost figures with the concurrence of the proposer if mathematical or typographical errors exist. 6. Reject any or all portions of any offer, to negotiate terms and conditions consistent with the solicitation, and to make an award for any or all remaining portions. 7. Begin contract negotiations with another offeror in order to serve the best interests of the University, should the University be unsuccessful in negotiating a contract with the Successful Offeror within an acceptable time frame. 8. Reject any or all portions of any offer, to negotiate terms and conditions consistent with the solicitation, and to make an award for any or all remaining portions. 9. Request clarifications from applicants for purposes of assuring a full understanding of responsiveness, and further to permit revisions from all applicants determined to be susceptible to being selected for contract award, prior to award. 10. Advise vendor of an objectionable employee(s). 11. Terminate agreement with thirty (30) days written notice. 12. Waive minor irregularities. 6
  7. 7. Standard Contract Clauses State University of New York EXHIBIT A April 23, 2007 AA The parties to the attached contract, license, lease, amendment or other agreement of any kind (hereinafter, "contract") agree to be bound by the following clauses which are hereby made a part of the contract (the word "Contractor" herein refers to any party other than the State, whether a Contractor, licensor, licensee, lessor, lessee or any other party 1. EXECUTORY CLAUSE. In accordance with moneys due hereunder for a second or subsequent relative thereto. The State shall exercise its set-off Section 41 of the State Finance Law, the State shall violation. rights in accordance with normal State practices have no liability under this contract to the Contractor 6. WAGE AND HOURS PROVISIONS. If this is including, in cases of set-off pursuant to an audit, the or to anyone else beyond funds appropriated and a public work contract covered by Article 8 of the finalization of such audit by the State agency, its available for this contract. Labor Law or a building service contract covered by representatives, or the State Comptroller. 2. NON-ASSIGNMENT CLAUSE. In Article 9 thereof, neither Contractor's employees nor 10. RECORDS. The Contractor shall establish accordance with Section 138 of the State Finance the employees of its subcontractors may be required and maintain complete and accurate books, records, Law, this contract may not be assigned by the Con- or permitted to work more than the number of hours documents, accounts and other evidence directly tractor or its right, title or interest therein assigned, or days stated in said statutes, except as otherwise pertinent to performance under this contract transferred, conveyed, sublet or otherwise disposed provided in the Labor Law and as set forth in (hereinafter, collectively, "the Records"). The of without the previous consent, in writing, of the prevailing wage and supplement schedules issued by Records must be kept for the balance of the calendar State and any attempts to assign the contract without the State Labor Department. Furthermore, year in which they were made and for six (6) the State's written consent are null and void. The Contractor and its subcontractors must pay at least additional years thereafter. The State Comptroller, Contractor may, however, assign its right to receive the prevailing wage rate and pay or provide the the Attorney General and any other person or entity payment without the State's prior written consent prevailing supplements, including the premium rates authorized to conduct an examination, as well as the unless this contract concerns Certificates of for overtime pay, as determined by the State Labor agency or agencies involved in this contract, shall Participation pursuant to Article 5-A of the State Department in accordance with the Labor Law. have access to the Records during normal business Finance. 7. NON-COLLUSIVE BIDDING hours at an office of the Contractor within the State of 3. COMPTROLLER'S APPROVAL. In REQUIREMENT. In accordance with Section 139-d New York or, if no such office is available, at a accordance with Section 112 of the State Finance of the State Finance Law, if this contract was mutually agreeable and reasonable venue within the Law, Section 355 of the State Education Law, and 8 awarded based on the submission of competitive State, for the term specified above for the purposes NYCRR 316, (a) for a State University campus or bids: (a) by submission of its bid, Contractor (Bidder) of inspection, auditing and copying. The State shall health care facility certified by the Vice Chancellor certifies, and each person signing on behalf of the take reasonable steps to protect from public and Chief Financial Officer, if this contract exceeds Bidder certifies, and in the case of a joint bid each disclosure any of the Records which are exempt from $250,000 for commodities, services, printing or party thereto certifies as to its own organization, disclosure under Section 87 of the Public Officers construction, or (b) for a State University campus not under penalty of perjury, that to the best of its Law (the "Statute") provided that: (i) the Contractor certified by the Vice Chancellor and Chief Financial knowledge and belief: (1) the prices in this bid have shall timely inform an appropriate State official, in Officer, if this is a contract for commodities , been arrived at independently without collusion, writing, that said Records should not be disclosed; services, printing or construction which exceeds consultation, communication or agreement for the and (ii) said Records shall be sufficiently identified; $50,000 or which exceeds $75,000 by a State purpose of restricting competition, as to any matter and (iii) designation of said Records as exempt under University health care facility not certified by the Vice relating to such prices, with any other bidder or with the Statute is reasonable. Nothing contained herein Chancellor and Chief Financial Officer,, or (c) if this is any competitor; (2) unless otherwise required by law, shall diminish, or in any way adversely affect, the an amendment for any amount to a contract which, the prices which have been quoted in this bid have State's right to discovery in any pending or future as so amended, exceeds said statutory amounts, or not been knowingly disclosed by the Bidder and will litigation. (d) if, by this contract, the State agrees to give not be knowingly disclosed by the Bidder prior to 11. IDENTIFYING INFORMATION AND something other than money, when the value or opening, directly or indirectly, to any other bidder or PRIVACY NOTIFICATION. (a) Federal Employer reasonably estimated value of such consideration to any competitor; and (3) no attempt has been made Identification Number and/or Federal Social exceeds $10,000, it shall not be valid, effective or or will be made by the Bidder to induce any other Security Number. All invoices or New York State binding upon the State until it has been approved by person, partnership or corporation to submit or not to standard vouchers submitted for payment for the sale the State Comptroller and filed in the Comptroller's submit a bid for the purpose of restricting of goods or services or the lease of real or personal office. competition. property to a New York State agency must include 4. WORKERS' COMPENSATION BENEFITS. (b) A bid shall not be considered for award nor the payee's identification number, i.e., the seller's or In accordance with Section 142 of the State Finance shall any award be made where (a) (1), (2) and (3) lessor's identification number. The number is either Law, this contract shall be void and of no force and above have not been complied with; provided the payee's Federal employer identification number effect unless the Contractor shall provide and however, that if in any case the Bidder cannot make or Federal social security number, or both such maintain coverage during the life of this contract for the foregoing certification, the Bidder shall so state numbers when the payee has both such numbers. the benefit of such employees as are required to be and shall furnish with the bid a signed statement Failure to include this number or numbers may delay covered by the provisions of the Workers' which sets forth in detail the reasons therefor. payment. Where the payee does not have such Compensation Law. 8. INTERNATIONAL BOYCOTT number or numbers, the payee, on its invoice or New 5. NON-DISCRIMINATION REQUIREMENTS. PROHIBITION. In accordance with Section 220-f of York State standard voucher, must give the reason To the extent required by Article 15 of the Executive the Labor Law and Section 139-h of the State or reasons why the payee does not have such Law (also known as the Human Rights Law), and all Finance Law, if this contract exceeds $5,000, the number or numbers. other State and Federal statutory and constitutional Contractor agrees, as a material condition of the (b) Privacy Notification. (1) The authority to non-discrimination provisions, Contractor will not contract, that neither the Contractor nor any request the above personal information from a seller discriminate against any employee or applicant for substantially owned or affiliated person, firm, of goods or services or a lessor of real or personal employment because of race, creed, color, sex, partnership or corporation has participated, is property, and the authority to maintain such national origin, sexual orientation, age, disability, participating, or shall participate in an international information, is found in Section 5 of the State Tax genetic predisposition or carrier status, or marital boycott in violation of the federal Export Admin- Law. Disclosure of this information by the seller or status. Furthermore, in accordance with Section istration Act of 1979 (50 USC App. Sections 2401 et lessor to the State is mandatory. The principal 220-e of the Labor Law, if this is a contract for the seq.) or regulations thereunder. If such Contractor, purpose for which the information is collected is to construction, alteration or repair of any public build- or any of the aforesaid affiliates of Contractor, is enable the State to identify individuals, businesses ing or public work or for the manufacture, sale or convicted or is otherwise found to have violated said and others who have been delinquent in filing tax distribution of materials, equipment or supplies, and laws or regulations upon the final determination of returns or may have understated their tax liabilities to the extent that this contract shall be performed the United States Commerce Department or any and to generally identify persons affected by the within the State of New York, Contractor agrees that other appropriate agency of the United States taxes administered by the Commissioner of Taxation neither it nor its subcontractors shall, by reason of subsequent to the contract's execution, such and Finance. The information will be used for tax race, creed, color, disability, sex or national origin: contract, amendment or modification thereto shall be administration purposes and for any other purpose (a) discriminate in hiring against any New York State rendered forfeit and void. The Contractor shall so authorized by law. citizen who is qualified and available to perform the notify the State Comptroller within five (5) business (2) The personal information is requested by the work; or (b) discriminate against or intimidate any days of such conviction, determination or disposition purchasing unit of the agency contracting to employee hired for the performance of work under of appeal (2 NYCRR 105.4). purchase the goods or services or lease the real or this contract. If this is a building service contract as personal property covered by this contract or lease. defined Section 230 of the Labor Law, then, in 9. SET-OFF RIGHTS. The State shall have all The information is maintained in New York State's accordance with Section 239 thereof, Contractor of its common law, equitable and statutory rights of Central Accounting System by the Director of agrees that neither it nor its subcontractors shall, by set-off. These rights shall include, but not be limited Accounting Operations, Office of the State reason of race, creed, color, national origin, age, sex to, the State's option to withhold for the purposes of Comptroller, AESOB, Albany, New York 12236. or disability: (a) discriminate in hiring against any set-off any moneys due to the Contractor under this 12. EQUAL EMPLOYMENT OPPORTUNITIES New York State citizen who is qualified and available contract up to any amounts due and owing to the FOR MINORITIES AND WOMEN. (a) In accordance to perform the work; or (b) discriminate against or State with regard to this contract, any other contract with Section 312 of the Executive Law, if this contract intimidate any employee hired for the performance of with any State department or agency, including any is: (i) a written agreement or purchase order work under this contract. Contractor is subject to contract for a term commencing prior to the term of instrument, providing for a total expenditure in fines of $50.00 per person per day for any violation of this contract, plus any amounts due and owing to the excess of $25,000.00, whereby a contracting agency Section 220-e or Section 239 as well as possible State for any other reason including, without is committed to expend or does expend funds in termination of this contract and forfeiture of all limitation, tax delinquencies or monetary penalties return for labor, services, supplies, equipment, 7
  8. 8. materials or any combination of the foregoing, to be 14. GOVERNING LAW. This contract shall be (a) In accordance with the Omnibus Procure- performed for, or rendered or furnished to the governed by the laws of the State of New York ment Act of 1992, it is the policy of NYS to encour- contracting agency; or (ii) a written agreement in except where the Federal supremacy clause requires age the use of NYS contractors and suppliers, and to excess of $100,000.00 whereby a contracting agency otherwise. promote the participation of minority- and women- is committed to expend or does expend funds for the 15. LATE PAYMENT. Timeliness of payment owned businesses where possible, in the acquisition, construction, demolition, replacement, and any interest to be paid to Contractor for late procurement of goods and services. Information major repair or renovation of real property and payment shall be governed by Article 11-A of the concerning the availability of NYS subcontractors improvements thereon; or (iii) a written agreement in State Finance Law to the extent required by law. and suppliers is available from the NYS Dept. of excess of $100,000.00 whereby the owner of a State 16. NO ARBITRATION. Disputes involving this Economic Development, which shall also include the assisted housing project is committed to expend or contract, including the breach or alleged breach Directory of Certified Minority- and Women-owned does expend funds for the acquisition, construction, thereof, may not be submitted to binding arbitration Businesses. demolition, replacement, major repair or renovation (except where statutorily authorized) but must, (b) Subsequent to award of procurement con- of real property and improvements thereon for such instead, be heard in a court of competent jurisdiction tracts in an amount estimated to be $1,000,000 or project, then: of the State of New York. more, contractors will be required to document their (1) The Contractor will not discriminate against 17. SERVICE OF PROCESS. In addition to the efforts to encourage the participation of NYS employees or applicants for employment because of methods of service allowed by the State Civil business enterprises as suppliers and subcontractors race, creed, color, national origin, sex, age, disability Practice Law & Rules ("CPLR"), Contractor hereby by showing that they have (i) solicited bids in a timely or marital status, and will undertake or continue consents to service of process upon it by registered and adequate manner from NYS business existing programs of affirmative action to ensure that or certified mail, return receipt requested. Service enterprises including certified minority- or women- minority group members and women are afforded hereunder shall be complete upon Contractor's owned businesses, or (ii) contacted the NYS Dept. of equal employment opportunities without actual receipt of process or upon the State's receipt Economic Development to obtain listings of NYS discrimination. Affirmative action shall mean of the return thereof by the United States Postal business enterprises, or (iii) placed notices for recruitment, employment, job assignment, promotion, Service as refused or undeliverable. Contractor must subcontractors or suppliers in newspapers, journals upgradings, demotion, transfer, layoff, or termination promptly notify the State, in writing, of each and or other trade publications distributed in NYS, or (iv) and rates of pay or other forms of compensation; every change of address to which service of process participated in bidder outreach conferences. If a (2) at the request of the contracting agency, can be made. Service by the State to the last known contractor determines that NY business enterprises Contractor shall request each employment agency, address shall be sufficient. Contractor will have thirty are not available to participate in such contract, the labor union, or authorized representative of workers (30) calendar days after service hereunder is contractor shall provide a statement indicating the with which it has a collective bargaining or other complete in which to respond. method by which such determination was made. If a agreement or understanding, to furnish a written 18. PROHIBITION ON PURCHASE OF contractor does not intend to use subcontractors, the statement that such employment agency, labor union TROPICAL HARDWOODS. The Contractor certifies contractor shall provide a statement verifying such or representative will not discriminate on the basis of and warrants that all wood products to be used under intent. Contractors shall also attest to compliance race, creed, color, national origin, sex, age, disability this contract award will be in accordance with, but not with the Federal Equal Employment Opportunity Act or marital status and that such union or limited to, the specifications and provisions of State of 1972 (P.L. 92-261), as amended, and document representative will affirmatively cooperate in the Finance Law §165 (Use of Tropical Hardwoods), efforts to provide notification to NYS residents of em- implementation of the contractor's obligations therein; which prohibits purchase and use of tropical ployment opportunities through listing any positions and hardwoods, unless specifically exempted, by the with the Community Services Division of the NYS (3) Contractor shall state, in all solicitations or State or any governmental agency or political Dept. of Labor, or provide for such notification in advertisements for employees, that, in the perform- subdivision or public benefit corporation. such manner as is consistent with existing collective ance of the State contract, all qualified applicants will Qualification for an exemption under this law will be bargaining agreements. be afforded equal employment opportunities without the responsibility of the contractor to establish to (c) Bidders located in foreign countries are discrimination because of race, creed, color, national meet with the approval of the State. In addition, notified that SUNY may assign or otherwise transfer origin, sex, age, disability or marital status. when any portion of this contract involving the use of offset credits created by any procurement contract of (b) Contractor will include the provisions of "1", woods, whether supply or installation, is to be $1,000,000 or more to third parties located in New "2" and "3", above, in every subcontract over performed by any subcontactor, the prime Contractor York State. $25,000.00 for the construction, demolition, re- will indicate and certify in the submitted bid proposal 21. RECIPROCITY AND SANCTIONS placement, major repair, renovation, planning or that the subcontractor has been informed and is in PROVISIONS. Bidders are hereby notified that if design of real property and improvements thereon compliance with specifications and provisions their principal place of business is located in a (the "Work") except where the Work is for the regarding use of tropical hardwoods as detailed in country, nation, province, state or political subdivision beneficial use of the Contractor. Section 312 does §165 of the State Finance Law. Any such use must that penalizes New York State vendors, and if the not apply to: (i) work, goods or services unrelated to meet with the approval of the State, otherwise, the goods or services they offer will be substantially this contract; or (ii) employment outside New York bid may not be considered responsive. Under bidder produced or performed outside New York State, the State; or (iii) banking services, insurance policies or certification, proof of qualification for exemption will Omnibus Procurement Act of 1994 and 2000 the sale of securities. The State shall consider be the responsibility of the Contractor to meet with amendments (Chapter 684 and Chapter 383, compliance by a contractor or subcontractor with the the approval of the State. respectively) require that they be denied contracts requirements of any federal law concerning equal 19. MacBRIDE FAIR EMPLOYMENT PRIN- which they would otherwise obtain. Contact the employment opportunity which effectuates the CIPLES. In accordance with Section 165(5) of the Department of Economic Development, Division for purpose of this section. The contracting agency shall State Finance Law, the Contractor hereby stipulates Small Business, 30 South Pearl Street, Albany, New determine whether the imposition of the requirements that the Contractor and any individual or legal entity York 12245, for a current list of jurisdictions subject of the provisions hereof duplicate or conflict with any in which the Contractor holds a ten percent or greater to this provision such federal law and if such duplication or conflict ownership interest and any individual or legal entity 22. PURCHASES OF APPAREL. In accordance exists, the contracting agency shall waive the that holds a ten percent or greater ownership interest with State Finance Law Section 162(4-a), the State applicability of Section 312 to the extent of such in the Contractor either (A) have no business shall not purchase any apparel from any vendor duplication or conflict. Contractor will comply with all operations in Northern Ireland, or (B) shall take lawful unable or unwilling to provide documentation as part duly promulgated and lawful rules and regulations of steps in good faith to conduct any business of its bid (i) attesting that such apparel was the Governor's Office of Minority and Women's operations in Northern Ireland in accordance with the manufactured in compliance with all applicable labor Business Development pertaining hereto. MacBride Fair Employment Principles (as described and occupational safety laws, including, but not 13. CONFLICTING TERMS. In the event of a in Section 165(5) of the State Finance Law), and limited to, child labor laws, wage and hours laws and conflict between the terms of the contract (including shall permit independent monitoring of compliance workplace safety laws, and (ii) stating , if known, the any and all attachments thereto and amendments with such principles. names and addresses of each subcontractor and all thereof) and the terms of this Exhibit A, the terms of 20. OMNIBUS PROCUREMENT ACT OF 1992. manufacturing plants to be utilized by the bidder. this Exhibit A shall control. THE FOLLOWING PROVISIONS SHALL APPLY ONLY TO THOSE CONTRACTS TO WHICH A HOSPITAL OR OTHER HEALTH SERVICE FACILITY IS A PARTY 23. Notwithstanding any other provision in this contract, the hospital or other health service facility remains responsible for insuring that any service provided pursuant to this contract complies with all pertinent provisions of Federal, state and local statutes, rules and regulations. In the foregoing sentence, the word "service" shall be construed to refer to the health care service rendered by the hospital or other health service facility. 24. (a) In accordance with the 1980 Omnibus Reconciliation Act (Public Law 96-499), Contractor hereby agrees that until the expiration of four years after the furnishing of services under this agreement, Contractor shall make available upon written request to the Secretary of Health and Human Services, or upon request, to the Comptroller General of the United States or any of their duly authorized representatives, copies of this contract, books, documents and records of the Contractor that are necessary to certify the nature and extent of the costs hereunder. (b) If Contractor carries out any of the duties of the contract hereunder, through a subcontract having a value or cost of $10,000 or more over a twelve-month period, such subcontract shall contain a clause to the effect that, until the expiration of four years after the furnishing of such services pursuant to such subcontract, the subcontractor shall make available upon written request to the Secretary of Health and Human Services or upon request to the Comptroller General of the United States, or any of their duly authorized representatives, copies of the subcontract and books, documents and records of the subcontractor that are necessary to verify the nature and extent of the costs of such subcontract. (c) The provisions of this section shall apply only to such contracts as are within the definition established by the Health Care Financing Administration, as may be amended or modified from time to time. 8
  9. 9. Affirmative Action Clauses EXHIBIT A-1 State University of New York September 1, 1994 I. DEFINITIONS. The following terms shall be MINORITY-OWNED BUSINESS ENTER- sentative of workers with which it has a defined in accordance with Section 312 of the PRISE herein referred to as "MBE", shall mean collective bargaining or other agreement or Executive Law: a business enterprise, including a sole understanding, to furnish a written statement proprietorship, partnership, or corporation that that such employment agency, labor union or STATE CONTRACT herein referred to as is: (a) at least fifty-one percent owned by one representative will not discriminate on the basis "State Contract”, shall mean (i) a written or more minority group members; (b) an of race, creed, color, national origin, sex, age, agreement or purchase order instrument, enterprise in which such minority ownership disability or marital status and that such union providing for a total expenditure in excess of interest is real, substantial and continuing; (c) or representative will affirmatively cooperate in $25,000.00, whereby a contracting agency is an enterprise in which such minority ownership the implementation of contractor's obligations committed to expend or does expend funds in has and exercises the authority to control therein. return for labor, services, supplies, equipment, independently the day-to-day business materials or any combination of the foregoing, decisions of the enterprise; and (d) an (c) Contractor shall state, in all solicita- to be performed for, or rendered or furnished enterprise authorized to do business in this tons or advertisements for employees, that, in to the contracting agency; or (ii) a written State and independently owned and operated. the performance of State Contract, all agreement in excess of $100,000.00 whereby qualified applicants will be afforded equal a contracting agency is committed to expend MINORITY GROUP MEMBER shall mean a employment opportunities without discrimina- or does expend funds for the acquisition, United States citizen or permanent resident tion because of race, creed, color, na- tional construction, demolition, replacement, major alien who is and can demonstrate origin, sex, age, disability or marital status. repair or renovation of real property and membership in one of the following groups: improvements thereon; or (iii) a written (a) Black persons having origins in any of the (d) Contractor will include the provi- agreement in excess of $100,000.00 whereby Black African racial groups; (b) Hispanic sions of "a", "b" and "c", above, in every the owner of a State assisted housing project persons of Mexican, Puerto Rican, Domini- Subcontract over $25,000.00. is committed to expend or does expend funds can, Cuban, Central or South American of for the acquisition, construction, demolition, either Indian or Hispanic origin, regardless of 2. Contractor shall indicate whether it is replacement, major repair or renovation of race; (c) Native American or Alaskan native able to separate out from its entire work force real property and improvements thereon for persons having origins in any of the original that portion of its work force which will be such project. For purposes of this agreement, peoples of North America. (d) Asian and utilized in the performance of this State the term "services" shall not include banking Pacific Islander persons having origins in any Contract. relationships, the issuance of insurance of the Far East countries, South East Asia, the policies and contracts, or contracts with a Indian subcontinent or Pacific Islands. 3. For State Contracts which provide contracting agency for the sale of bonds, labor, services, supplies, equipment or ma- notes or other securities. CERTIFIED BUSINESS shall mean a terials, as defined above, contractor must business verified as a minority or women- provide a Staffing Plan of the anticipated work SUBCONTRACT herein referred to as owned business enterprise pursuant to "Subcontract”, shall mean any agreement force to be utilized on the State Contract section 314 of the Executive Law. providing for a total expenditure in excess of broken down by specified ethnic back- $25,000 for construction, demolition, ground, gender, and Federal Occupational replacement, major repair, renovation, Categories, or other appropriate categories II. TERMS. The parties to the attached State planning or design of real property and which the agency may specify. Contract agree to be bound by the following improvements thereon between a contractor provisions which are made a part hereof (the and any individual, partnership, corporation, 4. For contractors who are unable to word "contractor" herein refers to any party or not-for-profit corporation, in which a portion separate the portion of their work force which other than the State University): of a contractor's obligation under a State will be utilized for the performance of this Contract is undertaken or assumed, but shall State Contract, contractor shall provide 1. As a pre-condition for the award of any reports describing its entire work force by the not include any construction, demolition, State Contract, contractor agrees to submit an replacement, major repair, renovation, specified ethnic background, gender, and Equal Employment Opportunity (EEO) Policy planning or design of real property and Federal Occupational Categories, or other Statement which conforms with the following improvements thereon for the beneficial use appropriate categories which the agency may provisions: of contractor. specify. (a) Contractor will not discriminate 5. If contractor fails to provide a staffing WOMEN-OWNED BUSINESS ENTER- against employees or applicants for employ- PRISE herein referred to as "WBE", shall plan, or in the alternative, a description of its met because of race, creed, color, national entire work force, State University may reject mean a business enterprise, including a sole origin, sex, age, disability or marital status, proprietorship, partnership, or corporation that contractor's bid, unless contractor either and will undertake or continue existing pro- is: (a) at least fifty-one percent owned by one commits to provide such information at a later grams of affirmative action to ensure that or more United States citizens or permanent date or provides a reasonable justification in minority group members and women are resident aliens who are women; (b) an writing for its failure to provide the same. afforded equal employment opportunities enterprise in which the ownership interest of without discrimination. Affirmative Acton shall such women is real, substantial and 6. After the State Contract has been mean recruitment, employment, job continuing; (c) an enterprise in which such awarded, contractor shall provide a Utiliza- assignment, promotion, upgradings, demo- women ownership has and exercises the tion Report which breaks down and des- tion, transfer, layoff, or termination and rates authority to control independently the day-to- cribes contractor's and every subcontractor's of pay or other forms of compensation. day business decisions of the enterprise; and work force by specified ethnic background, (d) an enterprise authorized to do business in gender, and Federal Occupational Categories. (b) At the request of State University, this State and independently owned and The prime contractor shall be responsible for contractor shall request each employment operated. collecting reports from its subcontractors and agency, labor union, or authorized repre- 9
  10. 10. providing such reports to State University. women employees to assist in recruiting other contractor. For State Contracts for construction, the employees. Utilization Report shall be completed using It shall be the responsibility of prime con- the number of hours worked for each relevant (g) Whether contractor has apprentice tractor to ensure compliance by every job title within the Federal Occupational training programs approved by the N.Y.S. subcontractor with these provisions. Categories. During the term of State Contract: Department of Labor which provides for construction contractors must provide a training and hiring of minority group members 10. GOALS. (a) GOALS FOR Utilization Report on a monthly basis; con- and women. MINORITY AND WOMEN WORK FORCE tractors providing labor, services, supplies, PARTICIPATION. (i) State University shall equipment or materials, who are unable to (h) Whether the terms of this section include relevant work force availability data, separate out their work force must provide have been incorporated into each Subcon- which is provided by the N.Y.S. Department of Utilization reports on a semi-annual basis; all tract which is entered into by the prime other contractors must provide Utilization Economic Development the Division of contractor. Reports every three months. Minority and Women's Business Development, in all documents which solicit 7. Contractor shall provide State Uni- bids for State Contracts and shall make efforts 9. PARTICIPATION BY MINORITY AND versity reports of its compliance with the terms to assist contractors in utilizing such data to WOMEN-OWNED BUSINESS EN- determine expected levels of participation for of Article 15-A of the Executive Law as may TERPRISES. Based upon an analysis of the minority group members and women on State be required by State University. following factors, the State University shall Contracts. determine whether contractor has made 8. PARTICIPATION BY MINORITY conscientious and active efforts to provide for GROUP MEMBERS AND WOMEN. State meaningful participation by minority-owned (ii) Contractor shall exert good faith University shall determine whether con- and women-owned business enterprises efforts to achieve such goals for minority and tractor has made conscientious and active which have been certified by DMWBD: women's participation. To successfully efforts to employ and utilize minority group achieve such goals, the employment of members and women to perform this State (a) Whether contractor has actively minority group members and women by Contract based upon an analysis of the solicited bids for Subcontracts from qualified contractor must be substantially uniform following factors: M/WBEs, including those firms listed on the during the entire term of this State Contract. In Directory of Certified Minority and Women- addition, contractor should not participate in (a) Whether contractor established and Owned Business Enterprises, and has the transfer of employees from one employer maintained a current list of recruitment documented its efforts, including names and or project to another for the sole purpose of sources for minority group members and addresses of firms contacted, and the reasons achieving goals for minority and women's women, and whether contractor provided why any such firm was not selected to participation. written notification to such recruitment participate on the project. sources that contractor had employment opportunities at the time such opportunities (b) Whether contractor has attempted to (b) GOALS FOR MINORITY AND became available. WOMEN-OWNED BUSINESS ENTER- make project plans and specifications PRISES PARTICIPATION. For all State available to firms who are not members of (b) Whether contractor sent letters to associations with plan rooms and reduce fees Contracts in excess of $100,000.00 whereby recruiting sources, labor unions, or authorized for firms who are disadvantaged. State University is committed to expend or representatives of workers with which does expend funds for the acquisition, contractor has a collective bargaining or other construction, demolition, replacement, major (c) Whether contractor has utilized the repair or renovation of real property and agreement or understanding requesting services of organizations which provide assistance in locating minority group improvements thereon, Contractor shall exert technical assistance in connection with members and women for employment. good faith efforts to achieve a participation M/WBE participation. goal of five-percent (5%) for Certified Minority- (c) Whether contractor disseminated its Owned Business Enterprises and two-percent (d) Whether prime contractor has EEO policy by including it in any advertising in (2%) for Certified Women-Owned Business structured its subcontracts so that opportu- the news media, and in particular, in minority Enterprises. nities exist to complete smaller portions of and women news media. work. 11. ENFORCEMENT. State University will be responsible for enforcement of each (d) Whether contractor has attempted to (e) Whether contractor has encouraged provide information concerning its EEO policy contractor's compliance with these provi- the formation of joint ventures, partnerships, to subcontractors with which it does business sions. Contractor, and each subcontractor, or other similar arrangements among or had anticipated doing business. shall permit State University access to its subcontractors. books, records and accounts for the purpose (e) Whether internal procedures exist for, of investigating and determining whether (f) Whether contractor has requested the at a minimum, annual dissemination of the services of the Department of Economic contractor or subcontractor is in compliance EEO policy to employees, specifically to Development (DED) and Job Development with the requirements of Article 15-A of the employees having any responsibility for hiring, Authority (JDA) to assist subcontractors' Executive Law. If State University determines assignment, layoff, termination, or other efforts to satisfy bonding requirement. that a contractor or subcontractor may not be employment decisions. Such dissemination in compliance with these provisions, State may occur through distribution of employee (g) Whether contractor has made University may make every reasonable effort policy manuals and handbooks, annual progress payments promptly to its subcon- to resolve the issue and assist the contractor reports, staff meetings and public postings. tractors. or subcontractor in its efforts to comply with these provisions. If State University is unable (f) Whether contractor encourages and (h) Whether the terms of this section to resolve the issue of noncompliance, State utilizes minority group members and have been incorporated into each Subcon- University may file a complaint with the tract which is entered into by the prime Division of Minority and Women's Business Development (DMWBD). 10
  11. 11. PROGRAM DESCRIPTION Charter School Stimulus Fund Grants The Charter Schools Institute, acting for the Board of Trustees of the State University of New York, is authorized to accept applications for grants connected with the start-up and implementation of a charter school. These grants, which are funded through state funds, are described in detail below. I. BACKGROUND The State University of New York has available to it, pursuant to a 2007-2008 State budget appropriation, funding for the start-up and operation of charter schools. These grants are to be known as Charter School Stimulus Fund (SSF) grants and approximately $1.5 million is available to the Trustees to award to eligible applicants. II. PERMISSIBLE USES A. Facility Financing The Charter Schools Institute acknowledges that facility financing options for charter schools are limited, and therefore, proposes to use the majority of the available grant funds to pay for costs associated with the acquisition, renovation, or construction of school facilities. The Institute intends to give preference to proposals that make use of Stimulus Funds to develop other financing sources, or that enable a school to complete a facility financing project. Examples of appropriate expenses that a Facility Financing Grant can cover include: Using funds to obtain or improve financing terms related to an identified facilities project; Construction and/or renovations of an owned school facility including electrical and IT wiring installation or upgrades; Leasehold improvements of a leased school facility including electrical and IT installation/upgrades; Renovation of a facility to alter the design and/or floor plan to meet the requirements of the charter school, or to conform to local building codes; Down-payment on the purchase of a facility; “Soft” facility expenses. B. Start-Up/Implementation Grants The Institute also acknowledges that charter schools may have compelling implementation and start-up needs that cannot be funded or funded fully by other grant sources, or through school district payments to the charter school. Only schools opening or expanding in the Fall of 2007 or 2008 AND who have not previously received a start-up or implementation grant are eligible to apply. Permissible uses include: Curriculum or program development; e.g. linking the curriculum to the State standards; refining the special education program; or developing the curriculum for Limited English proficient/English language learners/English as a second language (LEP/ELL/ESL) students Professional development for board members, teachers and other staff; Refinement of desired educational results and the methods for measuring progress toward achieving those results; Acquisition of equipment and educational materials and supplies; 11
  12. 12. Costs associated with implementing a school’s operating systems, such as payroll, accounting, or attendance, including the purchase or development of computer software to automate these functions; Pre-opening salaries and benefits; Matching against other available grants or loans; Other initial costs that cannot be met from other state or local sources. Costs associated with school expansion e.g., adding grades, hiring teachers, providing educational materials, purchasing classroom furniture, and other associated costs; Targeted Assistance Programs; Employee salaries and benefits related to the proposed project. III. ELIGIBLE APPLICANTS Charter schools authorized by the State University of New York, the New York City Board of Education, and the Buffalo City Board of Education are eligible to apply. Applicants must either hold a charter by the final date for submission or must have had a charter application approved by its charter entity and that charter entity must have submitted the proposed charter to the Board of Regents by the final date for submission. In the event that a Stimulus grant is awarded but a charter does not follow within 90 days from the date of the State University of New York Board of Trustees meeting at which these awards are announced, the Institute will rescind the grant and award a Stimulus grant to the proposal with the next highest score. If a school has provided instruction, the school must be a “Charter School in Good Standing” according to the State Education Department’s School Accountability Report, which indicates that the school has not failed to make adequate yearly progress for two successive years under NCLB. Also, at the time that the RFP is due, an eligible school cannot be: a) on probation, or b) in violation of a corrective action plan, or c) planning to or required to cease operations at the end of the current school year. In addition, for Start-up and Implementation grants, eligible applicants are limited to those schools planning to open in 2007 or later, or schools adding new grades in 2007. Further, previous recipients of start-up and implementation grants are not eligible to apply. IV. ESTIMATED AWARD AMOUNTS These estimates are projections for the guidance of potential applicants and are not guarantees of award amounts or the number of grant awards to be made. Proposals for amounts in excess of the maximum amount will be treated as requests for the maximum amount available. A. Facility Financing Grants - It is anticipated that approximately $1.2 million will be awarded as Facility Financing Grants. Grants for facility projects are available in amounts ranging from $50,000-350,000. B. Implementation/Start-Up Grants - It is anticipated that approximately $250,000 will be awarded as Implementation/Start-Up Grants. Implementation and Start-Up Grants for requests other than facility projects are available in amounts ranging from $5,000-50,000. Eligible applicants are limited to those schools planning to open in 2007 or later, or schools adding new grades in 2007. In addition, previous recipients of start-up and implementation grants are not eligible to apply. 12
  13. 13. Applicants may apply for both Implementation/Start-Up and Facility Financing grants; however, as each grant category will be reviewed and scored independently, applicants must submit separate applications for each grant type. Please note that the maximum request may not exceed $350,000 per school for all proposals. V. PROGRAM PERIODS The program period will be February 15, 2007 through August 31, 2008. VI. METHOD OF AWARD Completed proposals for Stimulus Fund Grants will be reviewed by a panel which will include Institute staff and may include consultants with extensive charter school experience. Each proposal will be scored on a 110-point scale as outlined in the Project Narrative. The Grant Review Panel, at its discretion, may recommend less than the amount requested based upon its review of the proposal and the availability of funds. All recommendations made by a Grant Review Panel are subject to approval by the State University Trustees or their designee. Applications will be scored and ranked by order of total score. The highest ranked application will be funded in full, and each subsequent application, which scored over 75, will be funded until funds are exhausted. To assist applicants in submitting a clear and compelling proposal, the reviewer scoring rubrics are attached to this request for proposal. If funds are still available in either grant category after all awards are made, the State University reserves the right to use those funds for additional awards in the other category. Submission of a grant proposal does not guarantee a full or partial award. Decisions concerning whether a grant is awarded, or the amount of the grant, are final and not subject to appeal or review. VII. POST AWARD PROCEDURES Grants awarded by the Charter Schools Institute under provisions of this Request for Application will be administered by The State University of New York at System Administration. Grantees will be required to comply with all mandated New York State fiscal and administrative requirements. In order to receive funding, a formal agreement outlining program and fiscal responsibilities and obligations will be executed between the grantees and the State University of New York on behalf of the Charter Schools Institute. Grantees may request up to a 20% advance payment upon the execution of the agreement, and must send the Charter Schools Institute invoices for the balance of the grant and account for any funds advanced to the Grantee. Grantees will be required to submit detailed fiscal records demonstrating how all grant funds were used. All grant funds must be accounted for by the termination of the award period. Financial and program activities conducted by grantees are subject to audit by the Charter Schools Institute or its designee. 13
  14. 14. INSTRUCTIONS FOR APPLYING FOR SSF GRANTS 1. All grant applicants must address and fully answer Project Narrative Items in the SSF Grant Proposal Form. Applicants may apply for any number of separate requests so long as the total of all requests does not exceed the maximum award amount. 2. All applicants must complete and attach a proposed budget in the form provided at the back of this grant proposal kit. Each proposed expenditure must be listed with the required description in the appropriate category provided. Applicants requiring additional room may attach blank pages to this form following the same format. Where a budget indicates the intent to hire a consultant, the resume or brochure for such consultant must be attached. Each budget item identified in the budget should be more fully described in the Project Narrative. 3. All grant applicants must sign and have notarized the statement of assurance. A member of the board of trustees of the school or an officer of the school can sign on behalf of the charter school. 4. A complete proposal must contain the following in the order set forth below:  the cover page  the signed and notarized statement of assurances  the project narrative  the budget  relevant attachments (clearly numbered and referenced in the narrative) 5. One original and five copies of the proposal should be submitted to: Laura L Gross Assistant Contract Manager State University of New York State University Plaza, S106 Albany, NY 12246 14
  15. 15. STATE STIMULUS FUND GRANT PROPOSAL State University of New York Charter Schools Institute Cover Page Charter School Name Charter School Address Charter School Telephone Fax Charter School Federal Tax ID# School District of Charter School Location Charter Authorizer Grades Served & Enrollment 2007-2008 school year Anticipated Grades Served & Total Enrollment 2008-2009 school year TYPE OF GRANT:  Facility Financing Grant Amount: ______________________________  Implementation/Start-Up Grant Amount: ______________________________ GRANT APPLICATION CONTACT INFORMATION: Please provide the Charter Schools Institute with contact information for an individual who can provide answers to any questions that may arise during the application review process. Contact Person Name Contact Person Telephone Number Contact Person Email Address 15
  16. 16. CHARTER SCHOOL STATE STIMULUS FUND GRANT PROPOSAL STATEMENT OF ASSURANCES (Duplicate as needed) I hereby certify that the information contained in this application is, to the best of my knowledge, correct and that the entity named below has authorized me as its representative. I further certify, to the best of my knowledge, that any ensuing program and activity will be conducted in accordance with all applicable Federal and State laws and regulations, application guidelines and instructions. The undersigned also certifies that at the time that the RFP is due, if the school has opened, that the school is a “Charter School in Good Standing” according to the State Education Department’s School Accountability Report, which indicates that the school has not failed to make adequate yearly progress for two successive years under NCLB. Also, the undersigned certifies that the school is not: a) on probation, or b) in violation of a corrective action plan, or c) planning to or required to cease operations at the end of the current school year. The undersigned fully understands that if any of the information contained herein is found to be untrue, inaccurate or deliberately misrepresented, or if the charter school fails to adhere to any of these assurances, that may be grounds for the termination of this grant award and/or the immediate re-payment of any monies that may have been awarded. APPLICANT(S) REPRESENTING AN EXISTING CHARTER SCHOOL: ________________________________ ________________________________ Name of Charter School Print/Type Name ________________________________ ________________________________ Title Signature Sworn to me this ____ day of _____________ 200__ _____________________________ Notary Public 16
  17. 17. CHARTER SCHOOL STATE STIMULUS FUND GRANT PROPOSAL FACILITY FINANCING GRANTS (110 Points Available) PROJECT NARRATIVE All applicants for a facility financing grant must address the following items. 1. Brief (one or two sentences) abstract describing overall project (0 points). Please summarize the school’s proposal in a maximum of one or two sentences. This summary will be used by Institute staff to describe the school’s proposal to interested parties. 2. Describe in detail and with specificity the school’s facility project (10 points). The description should include a detailed description of each phase of the construction/renovation project, including architectural design and building materials. An account of the applicant’s previous experience with similar projects should be included, if applicable. List the project team and their qualifications: project manager, architect, general contractor, and/or consultants as needed. 3. Project Goals (40 points) Describe the goals of the proposal in detail and with specificity how the facility project enables the school to meet its academic mission, or furthers goals central to the school’s mission. Provide specific and measurable outcome-based goals for how the proposed use of grant funds will further strengthen successful elements of the school’s academic program and/or mission. Successful proposals will be based on school-level information and relevant research, if available. 4. Implementation Plan (20 points) Provide an implementation plan, including timeline that describes how and when the school will achieve the goals of its proposal. Submit evidence to demonstrate that the school has carefully and realistically planned the implementation of the proposal. This should include a step-by-step description of project phases, a proposed date of completion for each phase (timeline), and the individual responsible for overseeing the completion of each phase. The implementation plan should also identify pending contingencies to completion (including the need for additional financing). In addition, the timeline should conform to the requirement that grant funds must be expended within the grant period, as well as take into account typical delays (such as those caused by contractor schedules, inclement weather, and other unanticipated events). In scoring this criterion, the Institute will determine whether the project is reasonable and attainable given the timeline provided. 5. Reasonableness and Feasibility (20 points) Provide evidence that the project is financially reasonable and feasible. A complete response to this grant requirement will include evidence that the school has performed due diligence to ensure a cost-effective expenditure of grant funds and that the project will be conducted in an economically efficient manner. This may include proposals (or bids) from various service providers, as well as other research completed by the school. Furthermore, the proposal should also demonstrate that the project is financially feasible by including evidence that additional financing (if needed) has already been secured and that by engaging in the proposed project the school will not put its financial health in peril. In providing an assessment concerning feasibility, the applicant should address the likelihood of project success. 6. Project Budget (10 Points) 17
  18. 18. Provide a detailed budget that includes all project costs and a timeline for project completion. A complete budget will identify the total cost of the proposed project by cost category and all sources of funding (if other than the State Stimulus Fund Grant Program). 7. Ability to Maximize Facility Financing (10 points) Provide letters of commitment or other evidence to demonstrate the school’s ability to obtain additional funds to leverage SSF grant funds. Proposals that include letters of commitment for additional grant funds or matching grant awards may earn up to the maximum number of points allotted for this requirement. 8. Supporting Documents Attach any supporting documents for the above items, such as, a copy of the lease, agreement of sale or deed showing ownership of property (whichever is applicable) and copies of an appraisal and environmental audit, if available. Each supporting document should be numbered and referenced by number in the application. 18
  19. 19. CHARTER SCHOOL STATE STIMULUS FUND GRANT PROPOSAL IMPLEMENTATION/START-UP GRANTS (110 Points Available) PROJECT NARRATIVE All applicants for a start-up grant must address the following items. 1. Brief (one or two sentences) abstract describing overall project (0 points) Please summarize the school’s proposal in a maximum of one or two sentences. This summary will be used by Institute staff to describe the school’s proposal to interested parties. 2. Project Description (10 points) Describe in detail and with specificity the proposed project or activity to be funded with this grant. Provide an in-depth description of how grant funds will be used. For example, if the school plans to apply for funds to hire school personnel or engage other individuals, the proposal might include a description of the individual’s roles and responsibilities, the unique qualifications he/she brings to the school, and the added value of hiring this person at this point in the life of the school’s charter. 3. Goals (40 points) Explain the goals of the proposal in detail and how the proposed use of grant funds will specifically strengthen the school’s academic program or further goals central to the school’s mission. Provide specific and measurable outcome-based goals for how the proposed use of grant funds will further strengthen successful elements of the school’s academic program and/or mission. Successful proposals will be based on school- level information and relevant research, if available. 4. Implementation Plan (20 points) Provide an implementation plan, including a timeline that describes how and when the school will achieve the goals of its proposal. Submit evidence to demonstrate that the school has carefully and realistically planned the implementation of the proposal. In addition, the timeline should conform to the requirement that grant funds must be expended within the grant period. In scoring this criterion, the Institute will determine whether the project is reasonable and attainable given the timeline provided. 5. Reasonableness and Feasibility (20 points) Provide evidence that the project is financially reasonable and feasible. A complete response to this grant requirement will include evidence that the school has performed due diligence to ensure a cost-effective expenditure of grant funds and that the project will be conducted in an economically efficient manner. This may include proposals (or bids) from various service providers, if applicable, as well as other research completed by the school. Furthermore, the proposal should also demonstrate that the project is financially feasible by including evidence that additional financing (if needed) has already been secured and that by engaging in the proposed project the school will not put its financial health in peril. In providing an assessment concerning feasibility, the applicant should address the likelihood of project success. 6. Budget (10 points) Provide a detailed budget that includes all project costs. A complete budget will identify the total cost of the proposed project by costs category as well as all sources of funding (if other than the State Stimulus Fund Grant Program). 19
  20. 20. 7. Leverage (10 points) Provide letters of commitment or other evidence to demonstrate the school’s ability to obtain additional funds to leverage SSF grant funds. Proposals that include letters of commitment for additional grant funds or matching grant awards may earn up to the maximum number of points allotted for this requirement. 8. Supporting Documents Attach any supporting documents for the above items. Each supporting document should be numbered and referenced by number in the application. 20
  21. 21. Name of Applicant BUDGET SSF Facility Financing Grant, SSF Implementation/ Start-Up Grant Total Requested SSF Facility SSF Implementation/Start-up _____________ All applicants must attach this budget form to their completed grant request. An electronic version of the budget form can be requested from the Institute by sending an email to charters@suny.edu. The electronic forms can also be found on line at: http://www.newyorkcharters.org/schoolsGrantOpps.htm The budgets form may be reproduced as necessary to provide sufficient space to list all expenditures, providing that all budget categories and a budget summary are represented. 21
  22. 22. BUDGET SUMMARY TOTAL TOTAL SUBTOTAL PROJECT COST STIMULUS REQUEST Professional Salaries Support Staff Salaries Employee Benefits Purchased Services Equipment Supplies and Materials Travel Expenses Minor Renovations or Remodeling Purchase, Leasing or Financing of School Facility Construction of New School Facility TOTAL The details on the following pages should only include proposed Stimulus Fund expenditures. 22
  23. 23. SALARIES FOR PROFESSIONAL STAFF Include only staff who are employees of the agency. Do not include consultants or per diem staff. One full-time equivalent (FTE) equals one person working an entire week each week of the project. Express partial FTE's in decimals, e.g., a teacher working one day per week equals .2 FTE. Specific Position Title Full-Time Annualized Rate Project Equivalent of Pay Salary Subtotal In the space below, please describe how the positions identified above will support the project activities and contribute to program goals. 23
  24. 24. SALARIES FOR SUPPORT STAFF Include salaries for teacher aides, secretarial and clerical assistance, and for personnel in pupil transportation and building operation and maintenance. Specific Position Title Full-Time Annualized Rate Project Equivalent of Pay Salary Subtotal In the space below, please describe how the positions identified above will support the project activities and contribute to program goals. 24
  25. 25. EMPLOYEE BENEFITS Rates used for project personnel must be the same as those used for other agency personnel. Benefit Project Rate Proposed Salary Expenditure Social Security and Medicare Retirement - New York State Teachers Retirement - New York State Employees Retirement Retirement - Other Health Insurance Workers Compensation Unemployment Insurance Other (Identify) Subtotal 25
  26. 26. PURCHASED SERVICES Include consultants (indicate per diem rate), rentals, tuition, and other contractual services. Copies of contracts may be requested by the Charter Schools Institute. Description of Item Provider of Calculation of Proposed Expenditure Services Cost Subtotal In the space below, please describe how the purchased services identified above will support the project activities and contribute to program goals. 26
  27. 27. EQUIPMENT All equipment to be purchased in support of this project with a unit cost of $1,000 or more must be itemized in this category. Equipment items under $1,000 should be budgeted under Supplies and Materials. Repairs of equipment should be budgeted under Purchased Services. Description of Item Quantity Unit Cost Proposed Expenditure Subtotal In the space below, please describe how the equipment identified above will support the project activities and contribute to program goals. 27
  28. 28. SUPPLIES AND MATERIALS Include computer software, library books and equipment items under $1,000 per unit. Description of Item Quantity Unit Cost Proposed Expenditure Subtotal In the space below, please describe how the supplies and materials and equipment less than $1,000 itemized above will support the project activities and contribute to the program goals. 28
  29. 29. TRAVEL EXPENSES Include pupil transportation, conference costs and travel of staff between instructional sites. Specify agency approved mileage rate for travel by personal car or school-owned vehicle. Position of Traveler Destination Calculation of Proposed Expenditure and Purpose Cost Subtotal In the space below, please describe how the travel expenses itemized above will support the project activities and contribute to the program goals. Detail must be provided for student field trips, out-of-state travel and conferences. 29
  30. 30. MINOR RENOVATION OR REMODELING Description of Work Calculation of Proposed Expenditure To be Performed Cost Subtotal In the space below, please describe how the minor remodeling identified above will support the project activities and contribute to program goals. 30
  31. 31. PURCHASE, LEASING OR FINANCING OF SCHOOL FACILITY Description of Work Calculation of Proposed Expenditure To be Performed Cost Subtotal In the space below, please describe how the purchase, lease or financing of school facility identified above will support the project activities and contribute to program goals. 31
  32. 32. CONSTRUCTION OF NEW SCHOOL FACILITY Description of Work Calculation of Proposed Expenditure To be Performed Cost Subtotal In the space below, please describe how the construction of school facility identified above will support the project activities and contribute to program goals. 32

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