Going Outside to Get Inside


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DEN, 9 december 2008, Diane M. Zorich, Rotterdam

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Going Outside to Get Inside

  1. 1. Going Outside to Get Inside DEN Annual Library, Archive, and Museum Conference Rotterdam Collaboration 9 December 2008 Diane M. Zorich Cultural Heritage Consultant
  2. 2. Our journey starts with….
  3. 3. In the Beginning: Cabinets of Curiosity Less democratic • Less economic • More integrated
  4. 4. Then: Libraries, Archives and Museums More democratic • More economic • Less integrated
  5. 5. Now: One for All Most democratic • Most economic • Most integrated
  6. 6. Now: One for All?
  7. 7. Collaboration Among Libraries, Archives and Museums (LAMs) www.oclc.org/programs/publications/reports/2008-05.pdf
  8. 8. Assumptions • LAMs have commonalities • Collections …..Needs…..Functions • LAMs housed in a larger parent organization more likely to collaborate • The online world is a driving factor • Time for action!
  9. 9. Goals • To explore the nature of LAM collaborations • How are they created and sustained? • To help LAMs be more productive • What common functions could be integrated to achieve greater efficiencies? • To help LAMs create environments more in line with user expectations
  10. 10. Collaboration Continuum Additive Transformative
  11. 11. Qualitative Methodology • Background research • Discussions with thought leaders • Discussions with LAMs who are at the beginning of the Collaboration Continuum • Workshops with LAMs who are at the midpoint of the Collaboration Continuum
  12. 12. Workshops Princeton University Smithsonian Institution Yale University University of Edinburgh Victoria and Albert Museum
  13. 13. Their Vision Experimentation sandboxes Boundaries blend Ubiquitous access Centralized services Pooled expertise Digital work environment Single search Cultural commons
  14. 14. Some of the Projects • Comprehensive digitization of photograph collections • A “Federation of Collections” • Exploration of federated search models (“single search” across collections) • “One Store” for digital assets Will these projects succeed?
  15. 15. Collaboration Catalysts Factors and circumstances that make it more likely for collaborations to succeed Vision --- Mandate --- Incentives --- Change Agents Mooring --- Resources --- Flexibility External Catalysts --- Trust
  16. 16. Catalyst: Vision Collaborations must be embedded in a larger vision shared by all Vision of St Bridget Late 14th century. MS. M.498, f.4v.
  17. 17. Catalyst: Mandate “I’m… looking for a few really good ideas that will help us advance the mission and take [us] forward. [If you] come up with a really, creative innovative vision that is at the intersection of these institutions and will help our mission, and you help me frame it, I’m more than ready to … carry it forward.” - Senior official RLG LAM workshop site
  18. 18. Catalyst: Incentives Some examples: • Promotion • Salaries • Public and peer recognition
  19. 19. Catalyst: Mooring © Michael Maggs A home base, such as .. • Administrative unit • Committee • Integrated department
  20. 20. Catalyst: Flexibility Professionals who understand collections issues in libraries, archives and museums…
  21. 21. Possible Next Steps • Longitudinal study of projects proposed at the workshop sites • Collaborations among “standalone” LAMs • Comparative studies • the sciences, academic humanities
  22. 22. Going Outside You are here and here Your users are here
  23. 23. Transformational Change through Collaboration
  24. 24. Acknowledgements • RLG Programs/OCLC Especially my colleagues and co-authors: • Günter Waibel, Program Officer • Ricky Erway, Senior Program Officer • The many professionals who participated in the RLG LAM workshops and discussions