Applicationand Mail ArchivingforIBM®Lotus Notes®& Domino®<br />EASY NOTES<br />
IdentifyingthePain<br />10/22/2009<br />   |   Slide 2<br />ADMINISTRATORS<br />USERS<br /><ul><li>Database Growth
Index Size
Server Proliferation
Server Processing Overload
Downtime Window Shrinkage
Users Resistence to Change
Solution Migration
Archive Solutions are ???
Mailbox Size Limitations
Performance – Searches, Views, Folders
No Time for Change
Training & Learning Curve Issues
Archive Solutions are Kludgey</li></li></ul><li>The PainRelief<br />10/22/2009<br />   |   Slide 3<br />
The Solution<br />10/22/2009<br />   |   Slide 4<br />ADMINISTRATORS<br />USERS<br /><ul><li>Database Size Reduction Up To...
Only References Kept Inside Mailbox
Reduced Hardware Costs
Better Server Performance
Downtime Window Availability
Transparent Integration
Facilitates Migration Process
Moves Data Into Low Cost Storage
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Easy Notes V1.0 En

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EASY NOTES 3.0

EASY NOTES is the ideal solution for linking EASY ENTERPRISE to an IBM® Lotus Notes®/Domino® environment. Documents and attachments are archived and searched directly from IBM® Lotus Notes®.

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Easy Notes V1.0 En

  1. 1. Applicationand Mail ArchivingforIBM®Lotus Notes®& Domino®<br />EASY NOTES<br />
  2. 2. IdentifyingthePain<br />10/22/2009<br /> | Slide 2<br />ADMINISTRATORS<br />USERS<br /><ul><li>Database Growth
  3. 3. Index Size
  4. 4. Server Proliferation
  5. 5. Server Processing Overload
  6. 6. Downtime Window Shrinkage
  7. 7. Users Resistence to Change
  8. 8. Solution Migration
  9. 9. Archive Solutions are ???
  10. 10. Mailbox Size Limitations
  11. 11. Performance – Searches, Views, Folders
  12. 12. No Time for Change
  13. 13. Training & Learning Curve Issues
  14. 14. Archive Solutions are Kludgey</li></li></ul><li>The PainRelief<br />10/22/2009<br /> | Slide 3<br />
  15. 15. The Solution<br />10/22/2009<br /> | Slide 4<br />ADMINISTRATORS<br />USERS<br /><ul><li>Database Size Reduction Up To 90%
  16. 16. Only References Kept Inside Mailbox
  17. 17. Reduced Hardware Costs
  18. 18. Better Server Performance
  19. 19. Downtime Window Availability
  20. 20. Transparent Integration
  21. 21. Facilitates Migration Process
  22. 22. Moves Data Into Low Cost Storage
  23. 23. Fully Integrated, Compliant ECM Solution
  24. 24. Mailbox Size Not An Issue
  25. 25. Better Performance
  26. 26. Truly Seamless Integration
  27. 27. Enhanced Retrieval Function
  28. 28. One Solution to Access All Corporate Content
  29. 29. Less than 5% Footprint on Client
  30. 30. Zero Client Installation</li></li></ul><li>Search, Find and Change<br />The content of the application / email, including all attachments, is indexed and full text searchable<br />Simultaneous search in active and archived documents<br />Search, Change and Create archived documents directly out of IBM Lotus Notes interface<br />EASY NOTES Workspace lets you conveniently manage Notes documents along with information from non-Notes sources (e.g. documents from SAP systems) in customer and transaction files <br />Search Plugin and Toolbar available from IBM® Lotus Notes® 8.5<br />10/22/2009<br /> | Slide 5<br />
  31. 31.
  32. 32. Mobility through EASY NOTES<br />Considering the company‘s replication policy EASY NOTES offline synchronization allows the user to synchronize archived e-mail messages regarding to his needs <br />Direct access to the archived documents using IBM Lotus iNotes<br />10/22/2009<br /> | Slide 7<br />
  33. 33.
  34. 34. Archiving<br />Revision-proof storage in the archive system<br />Transfer to cost-efficent storage media<br />Archiving ensures legal requirements<br />Versatile archiving using either rule-based or free defined processes <br />Option to convert the documents into Industry-standard compliant formats such as PDF, PDF/a, TIFF<br />10/22/2009<br /> | Slide 9<br />
  35. 35. Compression<br />Storage saving compression in the archive‘s back-end <br />Documents including all attachments are being compressed <br />Single instance storage technology <br />Supports “Domino Attachment and Object Service“ (DAOS) available from IBM Lotus Domino 8.5 onwards<br />10/22/2009<br /> | Slide 10<br />
  36. 36. Referencing<br />EASY NOTES only leaves a stub reference (Size: 1 byte) on the IBM Lotus Domino Server<br />Ensures high usability for the end user<br />Automated or manual restore of the complete document<br />Reduces BackUp and Restore periods<br />10/22/2009<br /> | Slide 11<br />
  37. 37. Create your own solution<br />The included Software Development Kit (SDK) gives you even more possibilities when integrating archiving functionalities with your own applications<br />Requirements that go beyond the comprehensive EASY NOTES functionalities can be developed through the SDK <br />Object based IBM LotusScript library<br />Usage of Standard Notes Object for data (eg. NotesStream, NotesDateTime)<br />Integrating in existing third party applications<br />10/22/2009<br /> | Slide 12<br />
  38. 38.
  39. 39. Search in one’s own mail database<br />Authentication by Lotus Notes username<br />10/22/2009<br /> | Slide 14<br />Personal<br />Mail File<br />Archive_09<br />Archive_08<br />Archive_07<br />
  40. 40. Other<br />Mail File<br />Personal<br />Mail File<br />Archive_09<br />Archive_08<br />Archive_07<br />Search in other mail databases<br />Permission via mail preferences (Access & Delegation)/ACL<br />Authentication via username of owner of the mail database<br />10/22/2009<br /> | Slide 15<br />
  41. 41. Archive_09<br />Archive_08<br />Archive_07<br />Search by a non Lotus Notes client<br />10/22/2009<br /> | Slide 16<br />Domino<br />Directory<br />Permission via Domino Directory/EASY ENTERPRISE.x Domino Delegate<br />Login via any Lotus Notes username<br />At least one username of the active user must be contains in the notes.acl attribute<br />
  42. 42. 10/22/2009<br /> | Slide 17<br />Compression<br />Referencing<br />Archiving<br />Access<br />
  43. 43. EASY NOTES Components<br />10/22/2009<br /> | Slide 18<br />USER INTERFACE<br />Mail<br />Workspace<br />PlugIn<br />BUSINESS LOGIC AND CONFIGURATION<br />Domino Gateway<br />PROCESSING<br />Business Gateway<br />MultiRenderer<br />
  44. 44. LOTUS DOMINO SERVER<br />EASY NOTES Gateways<br />10/22/2009<br /> | Slide 19<br />Domino Gateway as JAVA Server Addin<br />RMI<br />JAVA APPLICATION SERVER<br />ECM SERVER<br />EASY ENTERPRISE<br />Business Gateway<br />JAVA<br />
  45. 45. 10/22/2009<br /> | Slide 20<br />BENEFITS<br />FEATURES<br /><ul><li>Application Archiving
  46. 46. Respects Notes Security Model
  47. 47. 90% Database Size Reduction
  48. 48. Supports Distributed Archive (Replication)
  49. 49. Truly Seamless, Transparent Integration
  50. 50. Full Audit Trail Capabilities
  51. 51. Provides Technical Base for Meeting Compliance Standards
  52. 52. Simple Application Development Integration (SDK & API)
  53. 53. Zero Client Install
  54. 54. Archive Mission Critical Applications, In Addition to Email
  55. 55. All Information is Secure, According to Notes Model
  56. 56. Faster Response Time
  57. 57. Provides User Mobility
  58. 58. Happy Users, Zero Impact on Users
  59. 59. Happy Auditors
  60. 60. Happy Compliance Officers
  61. 61. Easy Application Development Integration
  62. 62. Easy Administration</li></li></ul><li>10/22/2009<br /> | Slide 21<br />
  63. 63. Applicationand Mail Archivingfor IBM®Lotus Notes®& Domino®<br />THANK YOU<br />Frank Schoeneberg<br />Key Account Manager<br />Mail: Frank.Schoeneberg@easy.de<br />Phone: +49 163 84 50 438<br />

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