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  • 1. Document No. TENDER DOCUMENT FOR THE SUPPLY OF FORD FIESTA (DIESEL 1.4 SX1 (TDCi) or EQUIVALENT CAR TAMILNADU TOURISM DEVELOPMENT CORPORATION LIMITED, TAMILNADU TOURISM COMPLEX, No.2, Wallajah Road, Chennai-600 002 Telephone(s) : 25367850 to 54 – Fax No.(044)25381567/25382772 E.Mail: – Web Site.
  • 2. c5-Pur.Tender – Ford Car 2008 TAMILNADU TOURISM DEVELOPMENT CORPORATION LIMITED, TAMILNADU TOURISM COMPLEX, No.2, WALLAJAH ROAD, CHENNAI- 600 002. Telephone No. 25367850 To 25367854, Fax.(044)25382772/25381567 E-Mail: Website: http:// TENDER FOR THE SUPPLY OF FORD FIESTA (DIESEL 1.4 SX1 (TDCI) OR EQUIVALENT CAR BID REFERENCE : 1591 /PS1/2008 DATE : 3.4.2008 DATE OF COMMENCEMENT OF SALE OF BIDDING DOCUMENT : 08 .04.2008 LAST DATE FOR SALE OF BIDDING DOCUMENT : 21 .04.2008 upto 5.00 PM LAST DATE & TIME FOR RECEIPT OF BIDS : 22 .04.2008 Upto 3.00 P.M. DATE & TIME FOR OPENING OF TECHNICAL BID : 22.04.2008 at 3.30 P.M PLACE OF OPENING OF BIDS AND : TTDC Limited ADDRESS FOR COMMUNICATION Tamilnadu Tourism Complex, 3 rd Floor, Near Kalaivanar Arangam, No.2, Wallajah Road, Chennai-600 002
  • 4. c5-Pur.Tender – Ford Car 2008 TAMILNADU TOURISM DEVELOMENT CORPORATION LIMITED Tamilnadu Tourism Complex, 2, Wallajah Road, Chennai-2. Nature of work : Supply of Ford Fiesta (Diesel 1.4 SX1 (TDCi) with alloy wheels or equivalent car INSTRUCTIONS AND CONDITIONS TO TENDERER 1. Sealed tenders are invited from the leading reputed manufacturers/authorised dealers of Cars with proven track record for supply of Ford Fiesta (Diesel 1.4 SX1 (TDCi) with alloy wheels or equivalent car by the Tamilnadu Tourism Development Corporation Limited, Chennai upto 3.00 P.M. on 22 . 04.2008. 2. Tenders should be in the prescribed form obtained from the above address and also from website and it should be sent in two separate sealed cover superscribed as “TECHNICAL BID for Supply of Ford Fiesta (Diesel 1.4 SX1 (TDCi) or equivalent car” and "PRICE BID for Supply of Ford Fiesta (Diesel 1.4 SX1 (TDCi) or equivalent car” to the Managing Director, Tamilnadu Tourism Development Corporation Limited, Chennai-2 by designation. Sealed tenders can be submitted or sent by post at the following address: Registered Office: Tamilnadu Tourism Development Corporation Limited, Tamilnadu Tourism Complex, 3rd Floor, Near Kalaivanar Arangam, No.2, Wallajah Road, Chennai-600 002 The tenders not in the prescribed form will be summarily rejected. 3. The Technical Bid must be accompanied by an Earnest Money Deposit of Rs.8,500/-(Rupees Eight thousand Five Hundred only) Payable by Crossed Demand Draft on any one of Nationalised Banks / Scheduled Banks having its office at Chennai. The Demand Draft should be drawn in favour of “Tamilnadu Tourism Development Corporation Limited”. No other form of Earnest Money Deposit will be accepted.
  • 5. c5-Pur.Tender – Ford Car 2008 4. The Eligibility Criteria (Technical Bid) of the tenderer is at Annexure I. Tenders received without Earnest Money Deposit along with Technical Bid will not be accepted and the same will be summarily rejected. 5. The successful bidder shall be intimated on his selection for the award of contract. 6. The Successful tenderer should execute an agreement for the proforma prescribed within one week from the date of receipt of order. 7. Earnest Money Deposit of the successful bidder shall be forfeited in the event of withdrawal of his bid, before the bid validity period or in the event of the failure of successful bidder to furnish the bid security or to execute the agreement within the specified period. In addition to the forfeiture of Earnest Money Deposit, steps will be taken to ban from business dealings with TTDC on the defaulter. 8. The tenderer (Authorised signatory of the Company) should sign at the bottom space of all the pages of tender document. 9. The rates tendered shall be inclusive of Sales Tax and other taxes if any, that may be levied by the appropriate authorities. The breakup details such as Basic price, Excise Duty, Sales Tax, Transportation and other charges if any, etc. should be indicated separately in the Annexure to the Price Bid Schedule. Insurance, Life tax and registration fee for vehicle will be borne by TTDC. As per the Government guidelines issued as a sequel to the Transparency in Tenders Act, the Price bids will be evaluated reckoning all Duties, Insurance, Transportation, etc. but local sales tax will be excluded. The price bid is at Annexure III. 10.The Technical Bids will be opened at the Registered Office of TAMILNADU TOURISM DEVELOPMENT CORPORATION Ltd., III Floor, Tamil Nadu Tourism Complex, No.2,Wallajah Road, Chennai-2 on 22.04.2008 at 3.30 P.M. The qualified tenderer's Price Bid will be opened on a date and time which will be intimated to the technically qualified tenderers. Both the Bids will be opened in the presence of tenderers or their authorised representative who choose to be present at that time.
  • 6. c5-Pur.Tender – Ford Car 2008 11.The Earnest Money Deposit of unsuccessful tenderers will be refunded after a decision taken on the tender. For the successful tenderer Earnest Money Deposit will be refunded after delivery of the car in good condition at TTDC Garage, Chennai-2 as per the specifications. 12.The amount deposited as Earnest Money Deposit as required in Clause 3 above will not carry any interest. 13. Successful tenderer will be intimated about the acceptance. Hence no enquiry in this regard need be made. 14.All columns in the tender schedule shall be duly, properly and exhaustively filled in ink. The rate shall be entered in words also underneath the figures. No alteration in the description of the schedule shall be permitted. All corrections should be authenticated under the full signature of the tenderer. In case of variations in the rate quoted in words and in figures, the rate quoted in words only will be taken into consideration. 15. The tender shall be valid for 90 days from the date of opening of Price Bid. 16.The supply of car should be effected as per specifications furnished in Annexure II and as per the delivery schedule. 17.Delivery Schedule: The car should be supplied within 15 days from the date of receipt of supply order. 18. Delay in supply will lead to penalty @ 1% value of the supply order for every week of delay or part thereof. (i.e. exceeding three days will be calculated as one week) 19. If delay in supply exceeds 7 days from the delivery schedule, the acceptance order will be liable for cancellation, liquidated damages will be levied to the extent of 10% of the total value of supply order. 20. If it is found that the car so supplied is not as per supply order specifications, the supply made will be rejected and the business
  • 7. c5-Pur.Tender – Ford Car 2008 dealings with the supplier will be banned with forfeiture of Earnest Money Deposit. 21. The supplier should give a minimum warranty for two years from the date of delivery at TAMILNADU TOURISM DEVELOPMENT CORPORATION Garage, Chennai. The terms for extended warranty if any should also be indicated. 22. The latest Sales tax clearance certificate and audited balance sheet should be produced along with the technical bid. 23. The tenderer shall be solely responsible for the payment of Sales Tax and other taxes, if any levied by the Government and other local bodies. TTDC will issue Form- ‘C’ against CST . 24. The Technical Bid and Price bid should be submitted along with a covering letter in a separate sealed cover. 25. The tenderer should enclose previous copies of indent orders for the supply of the car with similar technical specifications received from various customers and their certificate of performance, etc. along with the Technical bid. 26. Fixed Price: Prices quoted by the Bidder shall be fixed during the Bidder’s performance of the contract and not subject to variation on any account. A bid submitted with an adjustable price quotation will be treated as non-responsive and rejected. 27. The Bidder shall furnish, as part of its bid, documents establishing the conformity to the bidding documents of all goods and services which the bidder proposed to supply under the contract. 28. In exceptional circumstances, the TTDC may solicit the bidders consent to an extension of the period of validity. The request and the responses thereto shall be made in writing (or by E.mail or Fax ).
  • 8. c5-Pur.Tender – Ford Car 2008 29. Bids must be received by the TTDC at the address specified not later than the time and date specified in the Invitation of Bids. In the event of the specified date for the submission of bids being declared a holiday for the TTDC, the bids will be received upto the appointed time on the next working day. 30. The TTDC may, at its discretion, extend the deadline for submission of bids by amending the bid documents. In which case all rights and obligations of the TTDC and bidders previously subject to the deadline will thereafter be subject to the deadline as extended. 31. During evaluation of bids, the TTDC may, at its discretion, ask the bidder for clarification of its bid. The request for clarification and the response shall be in writing. 32. The TTDC will scrutinise the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed, and whether the bids are generally in order. Bids from Representatives, without proper authorisation from the manufacturer shall be treated as non-responsive. 33.No bidder shall contact the TTDC on any matter relating to its bid, from the time of bid opening till the contract is awarded. 18.Any effort by a bidder to influence the TTDC in the TTDC’s bid evaluation, bid comparison or contract award decisions may result in rejection of the bidders bid. 35. The TTDC reserves the right at the time of award of contract to increase or decrease the quantity of goods and services originally specified in the schedule of requirements without any change in unit price or other terms and conditions. 36.The notification of award will constitute the formation of the contract.
  • 9. c5-Pur.Tender – Ford Car 2008 37. In the event the TTDC terminating the Contract for non supply of goods as per delivery schedule the TTDC may procure, upon such terms and in such manner as it deems appropriate, Goods or Services similar to those undelivered, and the Supplier shall be liable to the TTDC for any excess costs for such similar Goods. However, the Supplier shall continue the performance of the Contract to the extent not terminated. 19.The Tenders shall not be received and accepted beyond the date and time fixed. 20. Any postal delay or loss in transit will not bind TTDC Ltd. 21.The Managing Director, Tamilnadu Tourism Development Corporation Ltd., reserves the right either to accept or reject any or all the tenders at any time prior to award of contract. 22.Evaluation of tenders would be in accordance with the provisions of Tamil Nadu Transparency in Tenders act 1998 and the Tamil Nadu Transparency in Tenders Rules, 2000 and amendments thereon. 23.Disputes if any arises, the Arbitrator will be appointed by mutual consent of both the parties and the arbitration proceedings will be as per Arbitration Act. The Jurisdiction will be at Chennai. Terms of Payment: 43. No advance payment will be made. 100% payment will be made against delivery of the car after verification of the quality/good condition as per the supply order specifications. SIGNATURE OF TENDERER MANAGING DIRECTOR DATE AND SEAL
  • 10. c5-Pur.Tender – Ford Car 2008 ANNEXURE I TAMILNADU TOURISM DEVELOPMENT CORPORATION LIMITED CHENNAI-2 SUPPLY OF FORD FIESTA (DIESEL 1.4 SX1 (TDCi) OR EQUIVALENT CAR TECHNICAL BID ELIGIBILITY CRITERIA FOR THE TENDERER: 1. Manufacturers/authorized dealers should have minimum experience of 3 years in the dealing of car sales. (Proof of experience to be enclosed). 2. Bidder should have sold minimum 1000 cars in a year in the past three years (copy of supply orders to be enclosed). 3. Should have an average annual turnover of Rs. 2 Crores in the past three years. (copy of annual report / financial statement certified by the Auditors to be enclosed). 4. Bidder should produce copy of latest Dealership certificate from the manufacturers. 5. Latest sales tax clearance certificate to be furnished. 6. Audited Profit and Loss Account, Balance sheet for the last three years to be furnished, if the bidder is a limited Company. SIGNATURE OF THE TENDERER DATE AND SEAL: MANAGING DIRECTOR
  • 11. c5-Pur.Tender – Ford Car 2008 ANNEXURE II TECHNICAL SPECIFICATIONS OF FORD FIESTA (DIESEL 1.4 SXI (TDC i) WITH ALLOY WHEELS OR EQUIVALENT SL Particulars UOM NO A) ENGINE 1 TYPE 4 Cylinder in Line, 8 Valve SOHC 2 Fuel System High presscure Common Rail 3 Displacement Cm3 1399 4 Max Power Output Ps(kw)/rpm 68 (50.7)/4000 5 Max Torque NM (KG-M )/ 160(16.3)/2000 RPM 6 Emission norm BS Stage –III B) DIMENSION 1 Seating capacity No. 5 2 Overall Length MM 4282 3 Overall Width MM 1686 4 Overall Height MM 1468 5 Wheel base MM 2486 6 Ground clearance MM 168 7 Fuel tank Capacity Litres 45 C) SUSPENSION & BRAKES (ABS with EBD) 1 Front Independent Mcpherson struts with stabiliser bar 2 Rear Semi independent heavy duty twist beam with twin tube dampers. 3 Front Brake Ventilated discs. 4 Rear Brake Self adjusting drums D) TYRES AND WHEELS WITH ALLOY 1 Tyres (Tubeless) 175/65R 14 ( 4+1) 2 Wheels In inch 14 (35.6 cm) E) Exterior Features 1.Twin Jewel effect with full chrome surround head lamps 2.Integrated turn signal lamps in headlamps 3.Turn indicator on outside rear view mirror 4.Dual reversing lamps
  • 12. c5-Pur.Tender – Ford Car 2008 F) Interior Features 1. Two tone colour co-ordinated interiors 2. Front 12 –V Power outlet (with Plug) 3. Driver Seat Height adjust 4. Leather wrap steering & upholstery 5. Integrated double din audio with AM/FM Radio 6 CD in dash and 6 speakers 6. Roof Antenna G) Other fittings 1.Airconditioning with Cabin air re-circulation facility with heater 2.Electric boot release 3.Electric adjustable outside mirrors 4.Intelligent rear defogger 5.Collapsible steering column 6.Central Locking 7.Driver Air Bag H) Colour It will be decided at the time of placing order.
  • 13. c5-Pur.Tender – Ford Car 2008
  • 14. ANNEXURE III Tamilnadu Tourism Development Corporation Limited, Chennai – 2 SUPPLY OF FORD FIESTA (DIESEL 1.4 SX1 (TDCi) WITH ALLOY WHEELS OR EQUIVALENT CAR TENDER SCHEDULE – PRICE BID S.No. Name of the Supply Specification Quantity Unit Price (Nett) 1. SUPPLY OF FORD As enclosed in 1 No. Rs. FIESTA (DIESEL 1.4 (Rupees SX1 (TDCi) WITH the Annexure II ALLOY WHEELS OR EQUIVALENT CAR SIGNATURE OF THE TENDERER DATE AND SEAL
  • 15. c5-Pur.Tender – Ford Car 2008 TAMILNADU TOURISM DEVELOPMENT CORPORATION LTD.,CHENNAI-2 SUPPLY OF FORD FIESTA (DIESEL 1.4 SX1 (TDCi) WITH ALLOY WHEELS OR EQUIVALENT CAR PRICE BREAK UP DETAILS S.N Name of the supply Quantity Rate per each Break up details (Each) o. (Nett amount) Particulars Amount 1. Basic price Rs. 1. SUPPLY OF FORD 1 No. Rs. 2. Excise Duty Rs. FIESTA (DIESEL 1.4 SX1 (Rupees (TDCi) WITH ALLOY 3. Freight Rs. WHEELS OR 4. Tax Rs. EQUIVALENT CAR 5. Entry Tax Rs. (if applicable) Rs. 6. Other charges Rs. (please specify) Total Rs. SIGNATURE OF THE TENDERER DATE AND SEAL