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  1. 1. CALIFORNIA INTERAGENCY EMERGENCY HIRE OF EQUIPMENT RENTAL RATES, May 1, 2008 – April 30, 2011 ABOUT THE RATE GUIDE This rate guide is to serve as the Region 5 Supplement to the FS Handbook 5109.34-Chapter 20 whereby rates for hired equipment are established for those standard types of equipment that are commonly used for emergency incident support by Federal Agencies within the State of California. The rates set forth in this guide shall apply to all US Forest Service EERAs signed up pre-season and at incidents in California, except when equipment has superseding Agreements in which the rates have been established by competitive quotes. The Forest Service will be requesting competitive quotes in 2008, 2009 and 2010 for some of the categories of equipment listed in this rate guide. When these future competitive EERAs are issued by the Forest Service, the non-competitive EERAs issued under this rate guide will be cancelled. Since the needs of the Government and availability of Contractor's resources during an emergency cannot be determined in advance, it is mutually agreed that, upon request of the Government, the Contractor shall furnish the resources listed on their Agreement to the extent the Contractor is willing and able at the time of order. Due to the sporadic occurrence of Incident activity, the placement of any orders IS NOT GUARANTEED. NEW REQUIREMENTS The Forest Service has established a Competitive Solicitation Plan in which there is a four year phase-in for introducing competition into the issuance of most Emergency Equipment Rental Agreements; this plan was issued as an attachment to the 6300/5100/5700 letter dated January 26, 2007. This plan sets forth the types of equipment that will require competition, and the timelines for when the competition is planned. Based on this national direction, there are some categories of equipment for which rates have been established in this rate guide that will require competition at some future date prior to the expiration of this rate guide. The equipment contractors should be informed of this competition plan as their EERAs are issued under this rate guide. As per the national plan, the following categories of equipment are planned to be competed in 2009: dozers, excavators, lowboys, hand washing stations, potable tenders, gray water trucks, & portable toilets, and in 2010: helicopter support trailers, communications trailers, weed washing units, medical units, crash rescue trucks, buses & crew carriers and fuel tenders . In addition to the Competitive Solicitation Plan, there is national direction for the method of hire for all incident procurement. The method of hire information was identified in the 6300/5100 letter from the WO dated February 9, 2006. Any equipment that is not covered by this rate guide shall follow the method of hire direction. These national policy letters and other Incident Procurement information can be found at the following web site: PREPARING THE AGREEMENT Federal agencies and Cal Fire units shall sign up equipment within their zone of influence. If you are contacted by a vendor outside your zone of influence, forward them to the appropriate Federal or Cal Fire unit. An agreement signed by any Forest Service unit, Cal Fire or other Federal agency that adopts this rate structure within Region 5 is valid throughout Region 5. For payment purposes a Federal Contracting Officer's signature is required if a Federal agency is making payment. The agreement may be signed by anyone with proper delegated "Unusual and Compelling Urgency" authority, in accordance with the Forest Service Acquisition Regulations (FAR). Cal Fire Officers have the same requirement. In those situations where special terms and conditions are needed in an agreement strive to keep them as concise and straightforward as possible. Agreement administration time increases in direct proportion to the complexity of the agreement. Prior to signing an agreement, review all terms and conditions with the vendor. A discussion of dispatch procedures is beneficial. Emphasize that no payment will be made for travel to/from an incident if equipment does not pass inspection. 1
  2. 2. It is a long standing policy that the established rates identified with specific equipment in this rate package are the only rates to be used when signing up equipment. Exceptions to this may include equipment that is uniquely different than what the established rates were intended to cover. Approval to enter into agreements must come from the next higher level; i.e., Forest Service Regional Office. The Emergency Equipment Rental Agreement, Optional Form OF-294 (rev 8-90), and the General Provisions for the Emergency Equipment Rental Agreement (11-30-2004) forms, as well as the R5 Supplemental General Clauses to OF-294 (2/08), shall be used to establish the terms and conditions of the Agreements. As during the previous agreement periods, the tripartite signature page can be used to document the concurrence of Cal Fire and the Forest Service, with a dual numbering system using agreement numbers from both agencies. The Forest Service Contract number shall be in accordance with FSAR 4G04.600-70, Emergency Equipment Rental Agreements (EERA) shall be identified as Basic Ordering Agreements, and the identifier used in the instrument number shall be "C" (Basic Ordering Agreements). Use sequential numbers in the 8000 series and above for fire and all-hazard acquisition transactions, including EERAs. Workers’ Compensation. Contractor shall provide proof of Workers’ Compensation insurance coverage or an exemption for contractor's employees in accordance with applicable California State Law. FOREST SERVICE SIGNATORY AUTHORITY LEVELS The amount of minimum warrant authority necessary to enter into an emergency equipment rental agreement (EERA) is follows: warranted personnel at Level IC, GS-08 may enter into EERA’s using established geographic rates, while warranted personnel at Level IC, GS-1102-11 may enter into EERA’s using negotiated rates. Region 5 supplemental General Provisions to OF-294 gives warranted Contracting Officers, other than the Contracting Officer who originally signed the agreement authority as “Successor Contracting Officer” for purposes of settling claims. In accordance with NWCG Handbook, Chapter 20, Section 26, changes or modification to the original EERA terms and conditions may only be made by the original signing procurement officer. If the original signing procurement officer is not available and adjustments are deemed appropriate, a new EERA will be established at the incident which only applies for the duration of that Incident. EMERGENCY REHAB WORK Equipment hired under an EERA may be used during and immediately after an incident for rehabilitation work (generally defined as up to the time the fire is controlled). When equipment will be utilized for rehab for an extended period following an incident, competition should be sought. The standard rates in these situations may not provide the best value to the government. EQUIPMENT DISPATCH When ordering equipment we are still operating under the "closest available resource" concept. Therefore, local equipment, under contract, should be actively pursued prior to going to other sources of services outside the zone of influence of that particular unit. It is equally important that the scope of contractors that are dispatched within that local area should be broadened; efforts should be made to share the fire assignments with all of the contractors that are signed up pre-season. Hiring equipment at an incident should be kept to a minimum to not condone contractors bypassing the dispatch system by arriving at an incident with one legitimate Resource Order Number then marketing additional equipment at the site. By doing this we are not optimizing the use of all contractors. Additionally this practice actively encourages fire chasers direct hires on an incident should be the exception, not the rule. EQUIPMENT USE ON INCIDENTS 2
  3. 3. It is an Incident Commander's decision what equipment remains at the incident. It is all of our responsibility to insure that equipment is being properly utilized. One way to contain the rising cost of fighting fires is to aggressively administer these contracts; i.e., release equipment not being utilized, replace expensive equipment with less expensive equipment and bring to management's attention equipment or services being underutilized. FIRE EMERGENCY PLACARDS CA State Vehicle Code 27905 states that the only vehicles that can display "Fire Emergency" signs are Fire Departments. There are a number of private vendors that routinely show these stick-on signs. While we cannot legally require them to remove these signs we can advise them that (1) they may not be in compliance with State law, (2) we do not endorse the use of this signing, and (3) we will request that these signs be removed while under hire to us. VOLUNTEER FIRE DEPARTMENT WATER TENDERS VFD water tender shall not be signed up under an EERA. If the water tender is part of an Interagency Cooperative Fire Protection Agreement, and the VFD has an acceptable maintenance and inspection process, the inspection requirements referenced in this rate guide are not applicable. REINSPECTION COSTS All equipment that does not pass initial inspection will be afforded the opportunity for a second inspection at a fee of $150.00/hour pro-rated by the half hour. The reinspection cost will be prorated in 30-minute increments. If equipment fails a second inspection it shall be rejected, it shall not be hired and no payment shall be made. If the equipment passes the second inspection, the cost for the 2nd inspection shall be deducted from final payment. The time during which the equipment was unavailable will not be paid. BASIS FOR RATE CALCULATIONS These rates include labor, equipment, operating supplies, materials, State and Federal taxes (including worker’s compensation costs), insurance coverage, transportation costs, overhead, and profit,. Contractors shall be prepared to operate up to 16 hours per day. The Finance Unit will work in tandem with Fire Operations to ensure contract resources are not worked more than 16 hours. Wages included are based on the minimum wage and benefits to be paid operators in accordance with the Service Contract Act of 1965. The contractor shall comply with all insurance, licenses, regulations and laws required by the State of California and the Federal Government. SERVICE DISABLED VETERAN-OWNED SMALL BUSINESS (SDVOSB’s) The Forest Service fully supports the goal of increasing our use of SDVOSB’s in our procurements. Buying Teams, dispatchers, and others are encouraged to consider utilization of SDVOSB’s to the maximum extent reasonable. Whenever they are the closest resource they should ordered. Additionally, when they are not the closest resource, they may be considered for orders whenever they can meet the time requirements and when the cost, including mobilization, is relatively equal to closer resources. In addition, a vendor’s status as an SDVOSB may be used as a consideration when deciding which resources will be retained and which released on incidents. Also remember to consider using SDVOSB contractors when fire “severity standby” funding becomes available. Any questions regarding a vendor’s status as an SDVOSB should be forwarded to the Contracting Officer signing the agreement. NUMBER AND TYPE OF VENDORS 3
  4. 4. Local Unit Fire Management staff will provide guidance on the numbers and type of equipment to be signed up under an EERA. The guidance will be based on historical use data. The Forest Service cannot afford the resources necessary to negotiate, sign up, and possibly train contractors in excess of those we would reasonably expect to use. CONTRACTOR PERFORMANCE EVALUATIONS It is critical that Contractor performance evaluations are executed at the end of each Incident to ensure that Best Value principles are followed. The Contractor's performance will be documented on the Standard Contractor Performance Report (Attachment 4) which will be completed at the incident by the government representative supervising the work. A copy of the evaluation form(s) will be given to the Contractor, one forwarded to the CO signing the EERA (or left with the host agency CO for forwarding), and one copy retained in the Host unit incident file. The evaluation forms, in addition to other performance information will be utilized to facilitate the compilation of the Contractor’s performance report for each Agreement year and may be used in past performance evaluations for future procurements. The performance evaluation information shall be entered in to the CPS system by the CO that signs the EERA. SEVERITY PROCUREMENT ACTIONS EERAs may be used for short term severity assignments. Equipment hired in this fashion will be paid 75% of their daily rate for these assignments. The preference, time permitting, is to set up a competitive process for these activities. PURCHASE/RENTAL OF PERSONAL PROPERTY In accordance with Federal Acquisition Regulations, the decision to rent or purchase property should be made on a case by case basis through evaluation of comparative costs and other factors. The following factors should be considered: • Estimate the length of time the equipment will be used. • Cumulative rental payments for the estimated period of use. • Net purchase price. • Transportation and installation costs • Maintenance and other service costs • Whether a rental-with-purchase option is available. • Cost of handling and disposal following the incident The length of time of time the equipment will be utilized is often unknown. The use of day/week rental rates may help lower overall costs. REGION 5 ELECTRONIC FIRE INFORMATION SITE. All the information in this rate guide can be found at: (internal site) or at (external site) 4
  5. 5. SUMMARY OF EERA RATES Dozers EERA RATES ICS Type Size Daily Rates EERA Class Rate/Daily Rate/Daily Code Single Shift Double Shift (USFS-EERA Software) ICS Type III F $1094 $2044 301 ICS Type II E $1387 $2622 302 ICS Type II D $1516 $2888 303 ICS Type I C $1833 $3521 304 ICS Type I B $2102 $4060 305 ICS Type I A $2899 $5631 306 * The daily rate with double shift will only apply when the dozer is ordered with 2 operators and 2 operators are furnished. Dozer classification is determined by net engine horsepower as verified by the model number. Dozer horsepower increase (repower) will not be allowed to adjust the contract rate. See the attached Table for Dozer Makes and Models by ICS Type. NOTE: ICS Type IA dozers require special hauling procedures. Consideration should be given to hauling problems and cost effectiveness. Dozers must be equipped with the following minimum safety items: Training Requirements: All dozer operators must complete the Forest Service or Cal Fire 8 hour fire refresher and fire shelter training annually. Proof of completed training must be carried by each operator while under hire. Flashlight Operator personal protective equipment: 1-gallon drinking water minimum Nomex shirt, trousers and shroud - Cal OSHA specifications Lights - four front, two rear hard hat Radiator protection Goggles Back-up alarm - 87 DBLs Gloves ROPS w/heavy screens sides and rear Fire shelter (USFS specifications) Belly pan and rock guards Lace-up leather boots Shovel, axe or pulaski Seat belts Fire Extinguisher 2A 10BC 5
  6. 6. Excavators EERA RATES Type Daily Rate (weight) Single (USFS-EERA Software) (tons) Shift 6-8 $1061 101 8.1-12 $1202 102 12.1-16 $1317 103 16.1-21 $1522 104 21.1-24 $1637 105 24.1-28 $1893 106 28.1-40 $2110 107 40.1-50 $2545 108 Excavator classification is determined by weight as verified by the model number. All excavators will be equipped with bucket and thumb appropriate in size for the type equipment. See attached Table for Excavator Makes and Models by Net Engine Horsepower. Excavators must be equipped with the following minimum safety items: Flashlight Operator personal protective equipment: 1-gallon drinking water minimum hard hat Fire Extinguisher 2A 10 BC Gloves Lace-up leather boots Graders EERA RATES Engine Net Daily Rate EERA HP Code Single Shift (USFS-EERA Software) 75-114 $1087 081 115-144 $1266 082 145-199 $1471 083 200-250 $1611 084 Grader classification is determined by net engine horsepower as verified by the model number. See attached Table for Grader Makes and Models by Net Engine Horsepower. Graders must be equipped with the following minimum safety items: Flashlight Operator personal protective equipment: 1-gallon minimum drinking water hard hat Fire Extinguisher 2A 10 BC Gloves 6
  7. 7. Lace-up leather boots Backhoes EERA RATES Type Daily Rate EERA (hp) Single Code Shift (USFS- EERA Software) Up to 49 $754 091 50-59 $793 092 60-69 $844 093 70-79 $921 094 80-99 $959 095 100 hp+ $1087 096 Backhoes must be equipped with the following minimum safety items: Flashlight Operator personal protective equipment: Canteen w/water - 1-gallon minimum hard hat Fire Extinguisher 2A 10 BC Gloves Lace-up leather boots Back-Hoe classification is determined by net horsepower as verified by the model number. See attached Table for Backhoe Makes and Models by Net Engine Horsepower. Transports EERA RATES Daily Rates Configuration Single Double Shift (USFS-EERA Shift Software) Tractor, 2 axle $608 $1047 171 Tractor, 3 axle $752 $1191 172 3S1 Combination (14 wheels) $880 $1319 173 3S2 Combination (18 wheels) $1136 $1575 174 3S2 Combination (26 wheels) $1231 $1670 175 When long haul transport services are required for trips greater than 500 miles one way, then commercial rates and invoicing should be the method of hire. When a lowboy and another piece of equipment, such as a dozer are hired, and both pieces of equipment utilize the same operator, daily payment for the lowboy shall be reduced by $244 for a single shift and $488 for a double shift. This is applicable only when the equipment is hired for an entire day, and is not applicable when equipment is hired for less than eight (8 hours). 7
  8. 8. Agencies will only pay for transport charges for haul-in and haul-out. Once a dozer is unloaded the transport will be released unless directed, in writing, to remain. If the incident requires, transports may be hired for availability and equipment hauls. Transports retained for incident operations use should be documented on the Incident Action Plan and identified by Resource Order number. When equipment that requires a permit cannot travel immediately following the release, due to weekend and holiday hauling restrictions, no additional payment will be made for this period except for the travel time to the point of hire. Pilot Vehicle(s) When required by regulations of the Department of Transportation, State of California, the contractor shall provide pilot vehicle(s) and operator(s). Transport rate includes allowance for one pilot vehicle for 3S2 combination and larger. If a second pilot vehicle is required by the permitting authority, an additional amount will be paid as shown below: Flat Rate for 2nd Pilot if Documented on Permit Flat Rate $418.00 Fuel Tenders Tank EERA Volume Daily Rate Code Single shift | Double shift (USFS-EERA Software) 1000-1499 $1750 | $2629 651 1500-2499 $1776 | $2670 652 2500+ $1947 | $2925 653 Fuel tender shall be fully registered as a commercial vehicle and be current with all DOT, EPA and State inspection requirements. Vehicles which require a CDL operator when operating on public highways shall be provided with a qualified operator at all times. Fuel truck dispensing system must be so designed to eliminate the wrong product being dispensed. e.g., gasoline being introduced into a diesel-powered vehicle due to the dispensing system not being completely drained from the previous fueling. A separate dispensing system for each product carried is preferable. Fuel truck shall have a certified meter to measure accurate deliveries. Operator shall be required to complete fuel issue documents as required for the incident. At Government’s option, the Government may provide a person to assist contractor with completion of fuel issue documents. Fuel truck operator is responsible for containing and disposing all fuel spills from fuel vendor equipment. Fuel truck must be equipped with the following items: Hazmat spill kit adequate for spills up to 50 gallons Fire extinguisher, 20BC or better Chock blocks of appropriate size for tire diameter Flashlight Electric back-up alarm, minimum 87 DBLs Reflectors, one set of three 1 axe/Pulaski 1 shovel 8
  9. 9. Recommended Procedures for pricing of fuel: The purchase price for the fuel should be discussed at the time of order. Payment for the cost of the fuel may be made on the OF-286 by adding these as separate lines on the invoice. Payment should be at the wholesale price, including taxes, not the retail pump price. The price charged to private contractors for fuel on the incident should not be the same wholesale price that the Government pays for the fuel. The price charged for fuel dispensed to vendors should be no lower than the retail rate charged by the retail service stations nearest the incident. Consideration should be given to charging vendors a consistent rate for the duration of the incident. This rate should be consistent even if we have more than one fuel tender on the incident. Potable Water Equipment (Hand Washing Stations, Potable Water Trucks, etc) In April of 2007 the National Wildfire Coordinating Group adopted new standards for all potable water equipment. These new requirements shall be made part of any agreement for potable water equipment with a tank or storage capacity in excess of 200 gallons. Potable Water Trucks Tank EERA Volume Daily Rate Code Single shift | Double Shift (USFS-EERA Software) 1000-1499 $1750 | $2629 601 1500-2499 $1776 | $2670 602 2500+ $1947 | $2925 603 NOTE: The Logistics Section will confirm monthly water tests and vehicle water source log. It is required that potable water tenders be licensed by the California Department of Health and meet the minimum requirements of this Agency. All potable water trucks must carry manufacturer’s documentation that all pumps meet NSF 61 food grade standards. This documentation shall be kept with the truck’s water source and sanitation logs. See ATTACHMENT 2 FOR POTABLE WATER SPECIFICATIONS. Trailer Mounted Hand Wash Stations Trailer mounted basins Daily Rate per Basin for day 1-10 under continuous hire Daily Rate per Basin after 10th day under continuous hire EERA CODE 142 $65 $58 Daily Rate Includes Furnishing of: Potable hot & cold water storage (min. 250 gallons), Gray water storage (minimum 500 gallons), servicing to maintain units in clean and sanitary fashion, soap, towels, delivery & removal and operator. Government to provide water and disposal of Gray water. Relocation of trailer units will be ½ the daily rate. Single and Double Sink Portable Hand Washing Units (Non-potable) Single and double sink plastic hand washing stations will not be signed up preseason; they may be signed up on an incident only basis. 9
  10. 10. Generators Small Generators Daily Rate Weekly Rate Monthly Rate EERA Code 2kw-5kw $50 $200 $600 200 5+kw-10kw $100 $400 $800 201 10+kw-15kw $150 $450 $1,000 202 15+kw-20kw $200 $600 $1,400 203 These small generators are rented dry with no operator. Mileage for delivery and pick up of $1.00/mile shall also be paid. Large Generators Daily Rate Weekly Rate Monthly Rate EERA Code 20+kw-25kw $350 $1500 $2,800 204 25+kw-45kw $400 $1,600 $3,200 205 45+kw-70kw $500 $2,000 $4,000 206 70+kw $600 $2,400 $4,800 207 These larger generators are rented WET and include the following: 2 power boxes, 250’ of temp. power cord, set up & tear down, and necessary maintenance. Electrical devices, panels & power cables shall be weather tight, and meet OSHA standards. Mileage for pick up and delivery at $1.00/mile shall also be paid. For any generator, the rate of payment shall be daily, weekly or monthly as determined by the computation that is most advantageous to the Government, plus mileage. The time period shall start over on the 31st continuous day. If multiple pieces of equipment are ordered at the same time and are delivered together, the mileage shall only be applied per delivery & pick up, not for each piece of equipment. Gray Water Trucks Tank EERA Volume Daily Rate Code Single Shift | Double Shift (USFS-EERA Software) 1000-1499 $1750 | $2629 641 1500-2499 $1776 | $2670 642 2500+ $1946 | $2925 643 The following are requirements for all Gray water trucks under agreement. 1. TANKS shall be of metal construction, welded or riveted, and shall be water tight and splash proof. Tanks shall be labeled “Gray Water” with capacity in gallons shown conspicuously on each side of the tank in letters at least four inches high. Any open overhead fill will be securely sealed (water tight). 2. PUMPS shall be constructed to prevent leakage, spillage, or splashing. On all diaphragm or similar types of open pumps, a tight metal hood shall be provided over pump. 3. DISCHARGE GATES OR VALVES shall be leak proof and so constructed as to discharge contents in a manner that will not create a nuisance. All inlets and outlets shall be provided with a cap to prevent dripping. Any spray bar outlets must be capped. 4. ADEQUATE HOSES shall be provided to pump contents from Gray water holding tanks to truck tanks without spillage on the ground. 10
  11. 11. 5. RACKS (s) for carrying equipment on the truck shall be provided. All parts of the truck and equipment shall be easily cleanable, with no pockets which can accumulate waste. 6. CLEANINGS shall be disposed of only at authorized areas approved by the Local Department of Environmental Health. 7. REGISTRATION (OPERATING PERMIT) All Gray water trucks shall be required to obtain a permit from the local Department of Environmental Health in the county in which the vendor has his/her place of business. Trailer Mounted Chipper Modules Chipper HP Daily Rate (1 operator) Daily Rate additional Person Mileage EERA Code 20-40 $849 $283 $1.00 021 41+ $998 $283 $1.00 022 Modules are hired wet, and rate includes: PPE, tow vehicle, 1 gallon drinking water per operator, and flashlight. Mileage rate of $1.00/mile is also paid. Operator PPE required includes: hardhat, gloves, eye protection and lace up leather boots. Bus/Crew Carriers Rates are to be negotiated and paid on the basis of Daily rate or mileage which ever is greater, with operator and wet. All bus/crew carrier companies with ten or more resources located in the Region, and/or who have equipment located in more than one Province, will be signed up out of the FS Regional Office. Historically several of the larger bus companies have staged their equipment at various locations throughout the Region. It is their responsibility to notify the local unit of the location and number of buses that will remain in that area for the season. They do not get any priority in dispatch Any bus/crew carrier signed up shall meet State of California, Public Utility Commission (PUC) requirements. Operator shall provide; proof of insurance, and a copy of their permit (authority) to operate in California. The Agreement shall identify any special features, e.g., special compartments for tools, pumps, chainsaws and fuel. All operators shall have a valid Class B Driver's License with a 'P' endorsement and a Department of Motor Vehicle (DMV) approved medical certificate issued within the past two years. Training Requirement: All operators of crew buses who haul crews to the fire line are required to have the 8 hour safety and fire shelter training annually and be equipped with the following PPE. Nomex shirt, trousers - Cal OSHA specifications Hard hat Goggles Gloves Fire shelter (USFS specifications) Lace-up leather boots Shovel 11
  12. 12. Commercial Coaches - Commercial Coaches shall be hired commercially and not on pre-season EERAs. They shall be paid with credit card or with Government Transportation Request (GTR) by the National Finance Center (NFC) (if paid by NFC they shall have a Standard Carrier Alpha code (SCAC) necessary for NFC to process the GTR). Coaches may obtain a SCAC from the National Bus Traffic Association, Inc., 506 South Wabash Avenue, Chicago, IL 60606, and telephone 312-922-3700. Dry Storage Trailers Rates will be negotiated on a case-by-case basis; only daily rates will be authorized. Special Vehicles Training Requirement: All operators of vehicles who deliver supplies or have a need to visit the fire line are required to have the 8 hour safety and fire shelter training annually. Because of the fixed rates for these pieces of equipment PPE will be provided by the incident as necessary on a temporary loan basis. VEHICLE TYPE MILEAGE RATE DAILY RATE REMARKS EERA EQUIPMENT CODE Sedan/compact PU/Van 5 pax $0.47 $234.00 Ranger, Tacoma, S-10 401 Sedan/Compact PU 4x4 $0.52 $240.00 “ 502 Van 10-15 Pax * Class B CDL $1.09 $394.00 503 Full Size PU, ½ ton 4x2 $0.86 $258.00 Ford F-150, Chevy 1500 etc. 402 Full Size PU, 3/4 ton 4x2 $0.96 $262.00 Ford F-250, Chevy 2500 etc. 403 Full Size PU 1 ton 4x2 $1.07 $262.00 Ford F350, Chevy 3500 etc. 404 Full Size PU ½ ton 4x4 $1.07 $262.00 Ford F-150, Chevy 1500 etc. 406 Full Size PU ¾ ton 4x4 $1.17 $268.00 Ford F-250, Chevy 2500 etc. 407 Full Size PU 1 ton 4x4 $1.24 $268.00 Ford F-350, Chevy 3500 etc. 408 Compact SUV 4x4 $0.52 $246.00 Jeep Liberty, Rav 4 etc. 409 Mid Size SUV 5 Pax $0.94 $263.00 Envoy, Pathfinder 411 Full Size SUV 8+ Pax $0.96 $268.00 Expedition, Suburban, Durango 410 Stateside -15,999GVW $1.75 $277.00 162 Stake side 16,001-25,000 GVW $2.48 $403.00 163 Equipment shall be equipped with a spare tire, and shall be in safe operating condition. These rates include operator, insurance, fuel and maintenance. The contractor shall comply with all insurance and license requirements of the State of California for hauling of Passengers and cargo for hire. Method of hire is Daily Rate plus mileage, wet. Reimbursement for use of personal vehicles by Government Employees or Cooperators shall be at the applicable rates in the Federal Travel Regulations, and be processed thru filing of a travel claim. Support Water Tenders Locally available water tenders not signed up through EaTIS may be used on an exception basis only, due to fire conditions that warrant immediate deployment of resources, and EERA’s issued in these situations shall be for the incident only. These local resources shall be signed up at the following proposed rates: Type 2 water tenders $1711/day single shift and Type 3 water tenders $1586/day single shift. The double shift rate should be limited to 165% of the single shift rate. 12
  13. 13. Refrigerated Trucks Refrigerated trucks shall not be signed up pre-season because of the direction to use competitive rates for refrigerated trailers. If refrigerated trucks are needed, they shall be signed up on an incident only basis and using the following rates as maximums. Refrigerated Truck Box Length Daily Rate 12-14 $821 15-18 $884 19-24 $924 Ordinary wear and tear Ordinary wear and tear will be determined by the incident Procurement Unit Leader or Successor Contracting Officer, based on the circumstances surrounding any alleged damage. It is the contractor’s responsibility to fully document any circumstances alleged to have damaged their equipment including obtaining witness statements or opinions of incident supervisor or other incident personnel who might have knowledge of the circumstances. Ordinary wear and tear on an incident may include conditions which are harsher than non- incident use of the same equipment. Ordinary wear and tear may include: hoses that burst due to excessive pressure, brush scratches on the body of vehicles, punctures, tears, blisters or destruction of tires and/or sidewalls due to rocks or sticks normal to the incident working environment, wear on the paint and inner & outer surfaces of the vehicle, as well as chips and minor dents on sheet metal, tailgates and bumpers and clogged air filters. Land and Facility Rental Agreements Land use agreements shall be negotiated so that they are fair to both the Contractor and the Government. The Incident Contracting Officer shall work closely with the Logistics Section regarding incident needs. The Incident Contracting Officer negotiating the agreement shall be involved before any commitments are made by the Government for use of the land. Consideration should be given to using a sliding scale (i.e. daily-weekly-monthly rates) in order to lower the overall cost, especially on incidents of long duration. Some of the factors to consider in negotiating land use agreements are: • Fair market rental rates for the land in use • Costs to the landowner  Moving of stock  Disruption  Alterations needed and who will make them  Loss of crops  Cost of Utilities  The Land Use Agreement Form and check list can be found at the following webpage: THE FOLLOWING ATTACHMENTS ARE A PART OF THIS RATE GUIDE: ATTACHMENT 1 - TABLES FOR HEAVY EQUIPMENT ATTACHMENT 2 - NWCG POTABLE WATER TANK SPECIFICATIONS ATTACHMENT 3 – SPECIFICATIONS FOR BUS/CREW CARRIER ATTACHMENT 4 - STANDARD CONTRACTOR PERFORMANCE REPORT 13
  14. 14. ATTACHMENT 1 TABLES FOR MAKES AND MODELS FOR DOZERS, EXCAVATORS, GRADERS AND BACKHOES. DOZERS Dozer Make and Model by ICS Type: (ICS Type III-F) Allis Chalmers HD-4, 650, 650/653, HD6A, HD6B, HD6E, HD6EP, HD11B, 62-99 Horsepower Case 450, 550, 650, 750, 850 (all series) Caterpillar D3, D3B, D3C, D4-C, D4-D, D4-E, D4-H, D5C, D6 (9U), D6-B John Deere 450. 450E. 450G, 450H, 550, 550A, 550B, 550G, 550H, 650C, 650G, 650H, 1010C, 2010C Fiat Allis 6-B, FD5, 6-E, 6-EP, 8-SER, FD7, 8-B, FD9, FD80 Dresser/International TD6 Series 62, 500E, TD7-C, TD7-E, TD7-G, TD7-H, TD8 E, TD8-G, TD8-H, TD9-B, TD9H Hyundai H70 Komatsu D31A-16, D31A-17, D31P-16, D31E-18, D31-20, D32E-1, D32E-1A, D37E-2. D37E-5, D38E-1, D38E-1A, D39E-1, D39E-1A, D45A-1, D41A-3, D45P-1 Massey Ferguson MF 300, MF 300A, MF 3366, MF 400, D 400C New Holland DC70, DC80 (ICS Type II-E): Allis Chalmers HD11E, HD11EP, HD11, Series B 100-149 Horsepower Case 1150 (all series), 1450, 1450B Caterpillar D4H XL series, D5-H, D5-M, D6-C, D6-D, D6M-XL John Deere 750 (all series) Fiat Allis 10-B, 10-C, 11-B, 14-C, FD145 Dresser/International TD12, TD12C, TD12C-XP, TD15B, TD-15C Komatsu D41-E6, D53A-15, D53A-16, D58E-1, D58-E1B, D60P-3, D60P-6, D65A-6 Liebherr PR712, PR712B-L, PR722, PR722B-L Massey Ferguson 500B, 500D, 600C New Holland DC100 (ICS Type II-D): Allis Chalmers HD16D, HD16DC, HD16P, HD16B 150-199 Horsepower Case 1550 Caterpillar D6-E, D6-H, D6R, D6R-DS, D7-E, D7-F John Deere 850 (all series) Fiat Allis FD14E, 16-B, FD20, 14C, FD175, FD195L Dresser/International TD20B, TD20C, TD15E Komatsu D61EX-12, D65EX-12, D68E-1, D65E-6, D65P-6, D854-12 Liebherr PR731C, PR732, PR732B-L Massey Ferguson 700C New Holland DC180 Terex 82-20 14
  15. 15. (ICS Type I-C): Caterpillar D7-G, D7-H, D7-R 200-249 Horsepower Dresser/International TD20 E, TD20-G. TD20-H, TD20-H LT, TD25 B Fiat Allis FD20, FD255 Komatsu D83E-12, D85E-21, D87E-2 Terex 82-20B, 82-30 (ICS Type I-B): Allis Chalmers HD21A, HD21B, HD21P 250-299 Horsepower Caterpillar D8-H (35A), (36A) & (46A), D8N Dresser/International TD25 C, TD30 A Fiat Allis 21-B, 21-C Komatsu D135A-1, D135A-2, Terex 82-30 B, 82-40 (ICS Type I-A): Allis Chalmers HD21A, HD21B, HD21P 300+ Horsepower Caterpillar D9-G, D9-H, D9-L, D9-N, D9R, D9R-DS, D8-K, D8-L, D8-R Dresser/International TD-25E, RD-25G, TD-25H Fiat Allis 31 Series, 41-B, FD30B, FD30C Komatsu D155 (all series), D275A-2 Terex 82-50, 82-80 Excavators Excavator Make and Model by Net Engine Horsepower: 6-8 Tons Case 9007B, CK62 Caterpillar 307, 307B Daewoo Solar 70-III Deere 190E, 70D Kobelco K903 MARK II, SK60 MARK III & IV Kubota KH-191 Link-Belt 1600 QUANTUM, LS-1600C II Takeuchi TB68S 8.1 - 12 Tons Akerman H3B Deere 290D, 80 Hitachi EX100, EX100-2, EX100-3, Kobelco 70SR, 80CS, SK100 MARK III, Koehring 6608 Komatsu PC100-6, PC75R-2, PC90-1 Takeuchi TB070 15
  16. 16. 12.1 – 16 tons Case 688, 9010, 9010B, Caterpillar 205lc, 311, 311B, 312, 312B, 312BL, 313B, E110B, E120B Daewoo DH130, DH130-2, SOLAR 130-III, SOLAR 130LC-V Deere 110, 120, 490D, 490E Dresser 6120 Fiat Allis FH120 Gradall XL2200 Hitachi EX100-5, Hyundai 130LC, 130LC-3, Kato HD450 VII Kobelco 115SRDZ, 135SRLC, K904 MARK II, SK100 MARK IV, SK115DZ LC MARK IV, SK120LC MARK III, SK120LC MARK IV, SK130LC MARK IV Koehring 6612 Komatsu PC120-5, PC120-6, PC128US-1, PC128US-2, PC128UU-1, PC128UU-2 Liebherr R900B Link-Belt 130 LX, 2650 QUANTUM, LS-2650C-II MDI/Yutani MD120 LC, MD 140B LC, MD 140C New Holland EC130LC Samsung SE130LC, SE130LC-2, SE130LC-3, SE130LCM-2, SE130LCM-3 Volvo EC130 16.1 – 21 tons Akerman H7C Badger 300 HYDRO-SCOPIC, 460 HYDRO-SCOPIC Benati 3.15LC Case 888, 9020, 9020B Caterpillar 211 LC, 213B LC, 315, 315B, 315BL, 315L, 318BL, 318BL N, E200B Daewoo DH170, SOLAR 170-III Deere 160LC, 590D, 690D Dresser 6150LC Fiat Allis FX140 Gradall 660E, XL 3200 Hitachi EX150, EX160LC-5 Hyundai 160LC-3, 180LC-3 Insley H600D Kato HD700 VII LC Kobelco 135SRL, 135SRLC, ED180, SK150LC MARK II, SK150LC MARK IV, SK160LC Koehring 4470 TELESKOOP Komatsu PC150-5, PC150LC-5, PC150LC-6 Liebherr R902LC Link-Belt 160 LX, 2700 QUANTUM, LS2700C II New Holland EC160LC Samsung SE130LCM Volvo EC150, EC150C, EC200 16
  17. 17. 21.1-24 Tons Badger 666 HYDRO-SCOPIC, 670 HYDRO-SCOPIC Benati 3.18 LC Case 1088, 9030, 9030b, 9030b N Caterpillar 215D LC, 219D, 320, 320B, 320BL, 320BN, 320C, 320CL, 320L, 320N, EL200B Daewoo DH180LC, DH200LC, DH220LC, SOLAR 220LC-III, SOLAR 220LC-V Deere 200LC, 690E LC Dresser 6200 LC Fiat Allis FH200, FH200 LC, FX200LC Gradall 880E Hitachi EX200.C, EX200LC-2, EX200LC-3, EX200LC-5 Hyundai 200lc, 200lcm-2, 210lc-3 Insley H800D Kato HD800 VII LC Kobelco 200SRLC, K907LC MARK II, SK200LC MARK III, SK200LC MARK IV, SK210LC Koehring 6620 Komatsu PC200-5, PC200-6, PC200-6B, PC200LC-5, PC200LC-6, PF55L Liebherr R912 HDSL, R912 LC Link-Belt 210 LX, 2800 QUANTUM, LS-2800C II, LS-2800LF C II MDI/Yutani MC200B LC, MD200C New Holland EC215LC Priestman VC15 Samsung SE200, SE200LC, SE210LC 24.1-28 tons Akerman H10BLC Badger 888 HYDRO-SCOPIC Benati 3.21 LC Case 125B, 9040, 9040B Caterpillar 219D LC, 322B, 322BL, 322L, E240B, E240C, EL240B, EL240C Deere 230LC, 790D, 790E LC Dresser 6220 LC Fiat Allis FH220, FH220 LC, FX240LC Gradall 880E, XL5200 Hitachi EX220LC-3, EX230LC-5 Hyundai 250LC-3 Insley H1000D Kato HD900 VII LC Kobelco K909LC MARK II, SK220LC MARK III, SK220LC MARK IV, SK250LC Koehring 6625 Komatsu PC210LC-6, PC220LC-5, PC220LC-6, PC228USLC-1, PC228USLC-2 Liebherr 922HDSL Link-Belt 240LX, 2400 QUANTUM, LS-3400C II MDI/Yutani MC240B LC, MD240C Samsung SE210LC-3, SE240LC-3 Volvo EC230, EC230B 17
  18. 18. 28.1-40 tons Akerman H14BLC Badger HOPTO 311 Benati 3.28LC Case 170C, 9045B, 9050, 9050B Caterpillar 225D, 225D LC, 229, 231D, 231D LC, 325, 325B, 325BL, 325L, 330, 330B, 330BL, 330L, E300B, EL300B Daewoo DH280, DH320, SOLAR 280LC-III, SOLAR 290LC-V, SOLAR 330-III, SOLAR 330LC-V Deere 270LC, 330LC, 792D LC, 892D LC, 892E LC Dresser 6300 LC Fiat Allis FX270LC, FX350LC Hitachi EX270, EX270LC, EX270LC-5, EX300LC-2, EX300LC-3, EX330LC-5 Hyundai 280LC, 290LC, 290LC-3, 320LC, 320LC-3 Insley H1500D Kato HD1250 VII LC Kobelco 235SRLC, H912LC MARK II, SK270LC MARK IV, SK290LC, SK300LC MARK II, SK300LC MARK III, SK300LC MARK IV, SK330LC Koehring 6627, 6633 Komatsu PC250LC-6, PC270LC-6, PC280LC-3, PC300HD-5, PC300HD-6, PC300LC-5, PC300LC-6 Liebherr R932 HDSL, R942 HDSL Link-Belt 3400 QUANTUM LF, 3900 QUANTUM, 4300 QUANTUM, LS3400LF C II, LS-4300C II, LS-4300RB C II, LS-4300WLF C II MDI/Yutani MD300 LC, MD320B LC Priestman VC20/15, VC20/20 Samsung SE280LC, SE280LC-2, SE350LC Volvo EC300, EC340 40.1-50 Akerman H16D Benati 3.35 Case 220B, 9060, 9060B Caterpillar 235C, 235D, 235D LC, 345BL Daewoo DH450, SOLAR 400LC-III, SOLAR 400LC-V, SOLAR 450-III Deere 370, 450LC, 992D LC, 992E LC Dresser 6400 LC Fiatallis FH400 Hitachi EX370-5, EX400, EX400-3, EX400LC, EX400LC-3, EX450LC-5 Hyundai 360LC-3, 420LC, 450LC, 450LC-3 Insley H2500C, H2500D Kato HD1880 VII LC Kobelco K916LC MARK II, SK400LC MARK II, SK400LC MARK III, SK400LC MARK IV Koehring 6644 Komatsu PC400HD-5, PC400HD-6, PC400LC-5, PC400LC-6 Liebherr R952HD, R954 Link-Belt 5800 QUANTUM, LS-5800C II, LS-5800RB C II MDI/Yutani MC400 LC, MD450B LC Samsung SE350LC-2, SE450LC-2 18
  19. 19. Volvo EC420, EC450 Graders Grader Make and Model by Net Engine Horsepower: 75-114 HP Champion C50A, C56A, C60A, C66A, C70A, C76A, C80A, C86A John Deere 570B Fiat Allis 65C 115-144 HP Caterpillar 120G, 120H, 12G, 12H, 130G, 130H Champion 710A, 716A John Deere 670B, 670C, 670CH, 672B, 672CH Dresser 830 Fiat Allis FG70A, FG75A Galion 830, 830A, 830B Komatsu GD525A-1C, GD530A-2, GD530A-2, GD530A-2C, GD530AW-2, GD530AW-2C, GD615A-1 New Holland RG140 145-199 HP Caterpillar 140G, 140H, 143H, 160H, 163H Champion 720A, 726A, 730A, 736A John Deere 770B, 770B-H, 770C, 770CH, 772B, 772B-H, 772CH Dresser 850 Fiat Allis FG105A, FG85A, FG95A Galion 850, 850B, 850C, 870 Komatsu GD625A-1C, GD650A-2, GD650A-2C, GD650AW-2, GD650AW-2C New Holland RG170 200-250 HP Caterpillar 14G, 14H Champion 740A, 750A, 780A Dresser 870 Galion 870B, 870C Komatsu GD670A-2, GD670A-2C, GD670AW-2, GD670AW-2C, GD725A-1, GD825A-1, GD825A-2 New Holland RG-200 Backhoes Backhoe Make and Model by Net Engine Horsepower: Up to 49 HP JCB 208S 50-59 HP John Deere 210C 19
  20. 20. Ford New Holland 455C Schaeff SKB600 60-69 HP Case 480F Caterpillar 416 SERIES II John Deere 300D, 310C Ford New Holland 555C JCB 210 SERIES, 212 SERIES New Holland 455D, 555D Schaeff SKB900 70 – 79 HP Case 580 SUPER K, 580L, 580L SERIES 2 Caterpillar 416B, 416C, 426 SERIES II, 426B, 428 SERIES II, 428B, 436 SERIES II John Deere 310D, 310E Ford New Holland 655C JCB 1400B, 214, 214 SERIES II, 214E, 214E SERIES 3, 214 SERIES 4 Kobelco TLK750 Komatsu New Holland 555E, 575E, 655D, LB75 Schaeff SKB1000, SKB800B, SKB902 80 – 99 HP Case 580 SUPER L, 580 SUPER L SERIES 2, 580L SERIES 2 TURBO, 590, 590 SUPER L, 590 SUPER L SERIES 2, 680L Caterpillar 426C, 436B, 436C, 446 John Deere 310SE, 315SE, 410D, 410E, 510C, 510D Ford New Holland 755B JCB 1400B TURBO, 1550B, 1600B, 1700B, 214 SERIES 3, 214 SITEMASTER, 214 SITEMASTER SERIES 2, 214 SITEMASTER SERIES 3, 214S SERIES 2, 214S SERIES 3, 214S SITEMASTER, 214S SITEMASTER SERIES 2 & 3, 215 SERIES (ALL), 217 SERIES (ALL), 3CX Kobelco TLK750, TLK860, TLK965 Komatsu WB140-2, WB150-2 New Holland 575E, 655E, 675D 100 HP and over Case 780D Caterpillar 446B John Deere 710C, 710D Ford New Holland 755B New Holland 675E, LB115 20
  21. 21. ATTACHMENT 2 NWCG POTABLE WATER TANK SPECIFICATION March 2007 Equipment Requirements Potable water tanks shall be: (a) Used exclusively for drinking water. Do not use containers for any non-food products. The potable water system, including filling hose and lines, pumps, tanks, and distributing pipes, shall be separate and distinct from other water systems. Do not use containers that have ever been previously used for gray water, toxic or bio- hazardous substances. (Reference: Code of Federal Regulations, Title 21, Section 129.40) (b) Clearly and conspicuously labeled with the words “POTABLE” or “FOR DRINKING WATER USE ONLY” on both sides of the tank in lettering at least 4 inches in height. The capacity of the tank (in gallons) displayed on both sides of the tank or on both cab doors in lettering at least 2 inches in height. Name and address of Contractor shall appear on both sides of the tank or on both truck cab doors in lettering at least 2 inches in height. A seal or sticker provided by the State or local authority shall be affixed to the upper left quarter of the rear of the tank or other location if specified by the issuing agency and shall be visible at all times indicating that the tank has been inspected, certified and found to be in compliance with State requirements. If stickers are not provided by a State, a copy of the certificate or label shall be kept in the transport vehicle at all times. An annual inspection and certification of the tank by the local health authority is required. In addition, the carrier shall meet all laws and regulations for hauling on public roads. If the tank is part of the transport vehicle, then both the tank and vehicle shall meet State requirements, and the appropriate inspection and certification will be maintained for the vehicle. If the State does not do certification, then the hiring agency will be responsible for inspecting and ensuring the tank meets the requirements. (c) 200 gallons capacity or greater and be made of non-toxic, non-corrodible/non absorbent materials or coated with non-toxic coatings National Safety Foundation (NSF) International Standard 61 that can be adequately cleaned and sanitized. Examples are stainless steel, food contact plastics (polyethylene), and food contact epoxy coatings. Surfaces that come in contact with water shall be smooth, without pits, dents, or crimps that may hold contaminating matter and welds shall be of non-corrosive material. Tank Construction Tanks shall be constructed to the following requirements at a minimum and meet all State requirements for certification compliance if the State has these established: Openings: Hatches and other openings shall be completely covered and sealed with tight fitting coverings, permanently mounted food-grade gaskets, and security locks. Water inlets and outlets shall be equipped with threaded or clamped caps, tethered to the ports with chain or cable. Inlet and outlet caps shall be in place on all fittings except when water is being discharged or loaded. Tank vents: Vents will be designed to prevent water contamination. Tanks shall be vented by a downward facing, or otherwise protected vent opening of a sufficient size to allow air to replace water as it is discharged. This opening shall be protected by an appropriate screen as required in the state that certifies the equipment. If a State does not certify the equipment, the screen shall be made from non-toxic, non-absorbent material at a minimum. Drain: Each potable water tank shall provide a means of drainage, be equipped with a manhole, overflow, vent, and a device for measuring depth of water. Provision shall be made to prevent entrance into the tank of any contaminating substance. No deck or sanitary drain or pipe carrying non-potable water or liquid shall be permitted to pass through the tank. A bottom drain shall be provided to facilitate complete discharge of water during sanitation procedures. Tank Filling Mechanisms There shall be no backflow or cross connection between potable water systems and any other systems. Pipes and fittings conveying potable water to any fixture, apparatus, or equipment shall be installed in such a way to prevent backflow. Waste pipes from any part of the potable water system, including treatment devices, discharging to a drain, shall be 21
  22. 22. suitably protected against backflow. Either of the following methods may be used: (1) An approved backflow prevention device complying with Uniform Plumbing Codes 603.3.1, 2, 3, 4, 5 and 8 such as acceptable double check valves on the direct filling connection to the tank. No connections shall be located between the tank and the check valve. (2) Overhead filling through a hatch opening at the top of the tank; the filling spout must not be allowed to intrude into the tank further than two diameters of the filling pipe above the highest water level that is possible when the tank is filled. If an overhead filler pipe is mounted on the vehicle, when not being used for filling, this pipe shall be capped at each end with threaded or clamped caps, and tethered to the fittings at the ends of the filler pipe. Sanitary techniques must be observed in the water transfer operation. Care must be exercised to prevent foreign materials from entering the water. Since contamination could be present on the exterior surfaces of hoses or pipes, they must never be submerged in a receiving vessel. Adequate cleaning and sanitizing procedures shall be used on hauling vehicle(s) and associated equipment at the following times: (1) When the equipment is placed into service, or when it has been unused and stored in a sealed condition for a period of 4 weeks, or more, or after a period of 72 hours or more of non-use. (2) When the filled or empty tank has been exposed by open or unsealed cover caps or fittings to any condition of possible contamination of the tank or contents, including contact with dust, smoke, rain, or chemical substances. (3) When any fault or defect becomes apparent in the seals, vents, hatch doors, welds, valves, pipes, pumps, hoses or other equipment that may contaminate the water. (4) When bacterial analysis of the water indicates presence of coliform bacteria. Pumps Only water transfer pumps which can be readily disassembled to demonstrate the condition of the impeller and impeller chamber shall be used. Internal pump water contact surfaces, including seals, bearing, and lubricants must be constructed from food grade materials and must be smooth, non-porous, and corrosion resistant and use acceptable food grade lubricants. Hoses Hoses shall have a smooth interior surface made of food-grade standard materials or materials meeting NSF International Standard 61. Pumps, hoses, fittings, valves and similar equipment shall be made of food-grade materials or materials meeting NSF International Standard 61 and shall be kept clean, disinfected and operated or handled in a manner that prevents contamination and capped or closed when not in use. Hoses shall be marked/labeled “potable water” and the use of galvanized pipes or fittings is prohibited. The ends of all hoses shall be provided with threaded or clamped caps. Such caps shall be in place when hoses are not in use. Hoses in storage compartments must also be capped. Operational Requirements and Bacterial Testing Hauled water is vulnerable to increased handling, diversity of source, and variability in hauling equipment. All hauling equipment must be clean and in good condition. In addition, all water-contact surfaces in hauling and storage facilities shall be disinfected prior to use. All equipment surfaces intended for potable water contact, including source fill point equipment, containers, caps, tanks, hoses, valves, and fittings shall be inspected, washed, rinsed, sanitized, and replaced as often as necessary to effect and maintain sanitation of such surfaces. Procedures to be used are listed in Title 21, Code of Federal Regulations, and Part 129.80. Disinfection needs to occur before being put in service after a period of 72 hours or more of non-use or after any food product has been hauled. Follow applicable State specifications/guidelines for disinfection of tanks either where the equipment was certified or to the standards where the equipment is going to be used if crossing state boundaries. When no applicable State specifications/guidelines for disinfection of tanks exist, at a minimum, the tank shall be thoroughly cleaned and disinfected. After 24 hours contact time with the disinfecting solution, the tank shall be drained and flushed with drinking water. Written procedures for equipment cleaning and sanitizing shall be maintained by the Contractor and shall be kept with the hauling vehicle at all times. These procedures shall include the names, amounts, and contact times of cleaning and sanitizing agents to be used. The frequency of equipment cleaning and sanitizing must be tracked in a log to be kept with the vehicle at all times. A copy of the Contractor’s equipment cleaning and sanitizing procedures log shall be provided to the Contracting Officer or designated Government Representative upon request. 22
  23. 23. At a minimum or when required by the local jurisdiction or State Law one microbiological test for total coliform shall be performed within 2 established business days of the time of arrival at the incident at a certified laboratory. Sampling by the contractor must be performed to industry standards and to the standards required by the designated laboratory. The sample to be tested shall be obtained at the time of arrival at the incident. Where State-specific requirements have not been established, laboratory coliform test data must show that the water contains coliforms of less than 2.2 Most Probable Numbers (MPN)/100 ml (or “absence” if the presence/absence test is used). In addition, a test shall be performed on the first water load following any of the required sanitation procedures, whenever switching to a different water source and/or at least once every 30 days during months when water hauling is performed, and/or whenever such analysis is requested by state or local health authorities or Government representative. If the presence/absence (P&A) test for the coliform analysis is used, then only negative (absence) results are acceptable. If a sample tests positive (presence), the Contractor shall take out of service, investigate the cause of the problem; take corrective actions; resample/test the water; and notify the Incident Commander or designated Government Representative at the Incident. If the test data shows that the water contains more than 2.2 MPN/100 ml, the Contractor shall immediately take out of service; investigate the cause of the problem; take corrective actions; resample/test the water; and notify the Incident Commander or designated Government Representative at the Incident. The Contractor shall not haul water until the test shows that the water contains total coliform of less than 2.2 MPN/100 ml. Copies of the results of such tests shall be submitted to the Contracting Officer at the address indicated on the agreement or contract within seven calendar days after the end of the incident assignment. Test results shall clearly identify Contractor’s name, address, and contract or agreement number on the report. Original laboratory test results shall be maintained by the Contractor and kept for at least 2 years pursuant to Title 21, Code of Federal Regulations, and Part 129.80. Failure to comply with this requirement may result in the immediate cancellation or suspension of the Emergency Equipment Rental Agreement or contract for the current year. The Incident commander or designated Government Representative at the Incident with concurrence of the Contracting Officer will determine if/when the Contractor will be available for service. Tank shall arrive empty for inspection. Chlorine Residual: Contractors shall maintain a free chlorine residual level of 0.2 parts per million (ppm) up to 1.0 ppm at all times (1/3 cup of bleach that meets NSF standards to 1000 gallons water may achieve 1.0 ppm chlorine residual level). When residual levels drop below required levels the load shall be dumped and tank refilled. Contractors shall have chlorine residual test kits available at all times and test for free chlorine residual levels when: (1) Loading drinking water for transport, (2) After adding any disinfectant, if the addition of disinfectant is necessary; (3) When unloading; and (4) Every 24 hours the water is in use (provide with daily use documentation). Maintain records of activities on board the vehicle showing water source location, dates, and times of loading, unloading, chlorine residual test results, cleaning/sanitizing, and other operational items as deemed necessary. Copies of bacterial analysis test results and all agreements, contracts, licenses, etc. shall be maintained on board the vehicle at all times. Contractor will provide copies of these records to the Incident Commander or designated Government Representative. Failure of the contractor to perform the required testing at the times specified is grounds for immediate termination of an agreement/contract. Water Sources The host incident unit will designate the water source. Use only potable water from a permitted private or public (municipal or community system) drinking water supply. Filling must be accomplished using acceptable source water under pressure. Drafting of surface water is not allowed under any circumstances. The cost, if any, will be paid by the Government directly or by reimbursement to the potable water truck contractor. A copy of the billing statement from the owner of the water source to the contractor must be submitted to the Government if a contractor requests reimbursement. Government or Contracting Agency Testing The Government or contracting agency may, at its option, perform random testing. The contractor shall provide reasonable access to all potable water tanks and apparatuses to the Government or contracting agency. 23
  24. 24. ATTACHMENT 3 Bus/crew carrier specifications 1. Crew carriers and buses may be used on mountainous roads with gravel or native surfaces, narrow, unimproved roads, off roads, in mountainous, rangeland and timbered areas, and may be operated where there is brush /trees growing on the shoulders. See definition of ordinary wear and tear on OF-294 form. The vehicles must be capable of providing personnel transportation to and from the fire line. The contractor supplied bus driver has the final say on where and how the vehicle can be used. 2. Any bus (school type) or crew-carrier shall be furnished with one driver and all operating supplies (including fuel, oil and fluids). The standard request for buses or crew carriers will be for the transportation of firefighting crews and their equipment. Each crew is allowed gear which includes firefighters, personal gear, tools, and miscellaneous supplies. NOTE: Firefighting equipment can include but is not limited to: chainsaws, drip torches, fuses, hand tools, bladder bags, and lunches. Flammable/combustible liquids shall not be transported inside the vehicle with passengers and driver. Chainsaws, drip torches, mixture gas and fuses may be stored in DOT approved external storage compartments. 3. The bus / crew carrier shall be configured to safely store the gear while maintaining all DOT required emergency exit openings. Security nets will not be accepted. As an alternative, the Contractor can supply a chase vehicle with operator for the equipment at no extra cost to the government. Bus/Crew Carrier Inspection for Fire Transportation Note: This is general information only. Specific requirements are outlined in the Motor Carrier Safety Regulations, CFR 49, applicable to all commercial vehicles. Bus/Crew Carrier Safety Items Safety Cage: If a contract bus/crew carrier has a safety cage installed to haul fire tools and the cage encloses the entire rear of the vehicle, and a door is installed to get to this compartment, whether door is latched open or closed at all times, it is a Federal Regulation that there shall be a minimum of one emergency exit hatch installed in the roof in front of the cage. This emergency hatch needs to be in front of the cage and to the rear of the vehicle. If the cage is so constructed as the compartments are on each side of the aisle and there is no cage door closing off the aisle, with no possible blockage of rear emergency exit, then the emergency roof exit is not mandatory. SECURITY NETS WILL NOT BE ACCEPTED. Emergency door shall be marked with 1-inch letters and identified with a red electric lamp that works when lights are needed. 393.92 Emergency Exits To meet the Department of Transportation requirements for the transportation of personnel, it is recommended that the contractor construct cages in the rear of the buses on both sides with doors of the same material as the cages. The contractor shall leave the emergency exit path to the rear door unobstructed. The contractors that choose not to provide clearance to the rear of the bus and have cages across the rear, the following procedure shall be adhered to in order to meet the mandatory requirements: 1) The emergency exit sign shall be removed over the rear door. 2) If required, a roof hatch shall be installed in the roof of the bus in front of the cage. The minimum size is 13” x 17” rectangle opening. 3) All exits shall be properly labeled. Required Safety Items - Fire Extinguisher shall be minimum rating of 5BC, be fully charged, maintained to permit visual check for charge (gauge) and be securely mounted (no bungee cords) 393.95 (a). Reflector Set - Required 395.95 part 4 (f) Spare fuse(s) - Required 395.95 part 4 (c) 24
  25. 25. Drive Shaft Protection – Shall have at least one guard or bracket at the end of shaft (spline or other such device) that would prevent the whipping of the shaft in the event of failure. 393.89 Exhaust System – Gas Powered Buses – Tailpipe shall exit at or within 6 inches forward of the rear most part of the bus. Diesel Powered Buses – Tailpipe shall exit within 15 inches of the rear most part of the bus; or to the rear of all doors or windows designed to be opened except windows designed to open solely as emergency exits. 393.83 No exhaust leaks will be tolerated. No temporary repairs, wraps, patches, etc. Steering System 393.209 See table in CFR book for maximum steering lash allowed (power steering w/18” wheel = 4 ¾”). Steering gear box and u-joints shall be in good condition. Ball joints and tie rods shall be in good condition. Power steering systems shall not have any leaks. Belts shall be in good condition, with no fraying, cracking or slipping. Steering wheel spokes may not be cracked or missing. Brakes – 393.40 Subpart C Brakes shall comply with all applicable regulations in this chapter. General information; Parking brake shall hold. Buses with air brakes shall meet front protection regulation (393.44). Buses with air brakes shall have low air warning device and a working air pressure gauge. Slack adjusters shall be properly adjusted (approx. 11/2” movement). Brake linings shall conform to specifications found in 393.47. No leaks of fluid or air will be allowed. Other Items Fluid Leaks – All equipment hired is supposed to be in “sound mechanical condition.” Leaking fluid is an indication that repairs are needed. Most equipment with leaks will be rejected until repairs are made. Under no circumstance will oil leakage onto exhaust pipe or manifold be allowed. Spare Tire - Full-size, mounted on wheel, required Chock Blocks – Required on all vehicles hired. on all vehicles hired. Tire shall be secured to vehicle, not loose. 25