Norfolk FET Visit (PERS4013 Brief) JULY 2011

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  • The evolvement of EPMAC to Pers-4013 is the result of BRAC 2005 and Hurricane Katrina. To understand what Pers-4013 does, it is helpful to understand the creation of EPMAC. In the past: Prior to the completion of centralized detailing in BUPERS, the Enlisted Distribution Offices, EPDOLANT, EPDOPAC and EPDOCONUS wrote enlisted orders and also represented the Fleets. With the total shift of enlisted detailing to BUPERS in 1974 and the plans to establish EPMAC, the Fleet Commanders wanted a representative/advocate for their concerns and EPMAC was assigned the task. CO EPMAC was actually ADDU to the Fleet Commanders. The NMP and requisition belong to the MCAs.
  • Show the break down from branch head to two divisions, readiness and support. This is for the initial merge, the Officer billet we have labeled 4013B will not be filled by an Officer after 07.
  • Ship’s responsibilities: 1. Addressing their manning shortfalls. 2. Liaise with ISIC and TYCOM to resolve manning issues. (Sorts, EMIR, etc) 3. Ensure they are properly manned to fulfill your commitments. ISIC responsibilities: 1. Coordinate ship’s training, material, personnel admin and scheduling. 2. Liaise with TYCOM to resolve personnel issues. 3. Ensure ship can fulfill commitments. TYCOM responsibilities: 1. Address manning shortfalls. 2. Liaise with CINCPACFLT, NPC and EPMAC to resolve manning issues. 3. Ensure ship can fulfill commitments. 4. Coordinate employment schedule. MCA responsibilities: 1. Keeping MCAP assets manned at acceptable levels. 2. Liaise with NPC and EPMAC to resolve manning issues. 3. Set requisition priorities (FDNF, deployment) to ensure ship can fulfill commitments. 4. Direct requisition swap on effective date of homeport change. 4013 responsibilities: 1. Prepares requisition based on requisition priority set by MCA. 2. Swap ship’s requisition on effective date of homeport change as directed by MCA. 3. Ensure ship is properly manned and able to fulfill commitments. PERS responsibilities: 1. Attempts to fulfill the Detailing Triangle and mesh the various requirements and Sailors distribution profile to make the “Best Fit” Much more on this will be discussed shortly. Sailors resposibilities. such as updating EFM, importance of maintaining security clearance eligibility, supporting study for advancement, warfare quals, watch standing, etc.)
  • Presented as a “FRAME OF REFERENCE”, this slide illustrates the relationship between “manpower” and “personnel”. “ Wartime manpower requirements” which we’ve traditionally referred to as “M+1,” equates to personnel required to accomplish 100% of the work tasked to a unit, ship, or staff. This tasking is articulated in the ROC/POE. These requirements are listed in Ship Manpower Documents (SMDs) or in the case of afloat staffs, Fleet Manpower Documents (FMDs). Normally, NAVMAC produces one of these documents per ship class. The Activity Manpower Document or “AMD” represents what billets are authorized and it reflects the addition of “resources” to the “billet requirements”. NAVMAC produces one of these for every UIC in the fleet. The Navy Manning Plan or “NMP” is the fair share of available assets. “ Current Onboard” is who is present on any given day, to do the work. The difference between the total manpower requirement and the total current onboard is called the “Readiness Gap”. It is important to remember that NAVMAC computes “Wartime Manpower” and not manning. “Manning” is a function of budgets and year-to-year distributable inventory.


  • 1. Personnel Readiness STGC(SW) Andrew Beuck Pers-4013 Jul 2011 901-874-4551
  • 2. PERS-4013 History
    • Pers-4013 was previously the Enlisted Placement Management Center (EPMAC).
    • In May 2006, EPMAC was disestablished and merged within NPC, Pers-40.
    • Pers-4013 continues to perform most functions previously completed by EPMAC
  • 3. PERS-4013 Organization Deputy Branch Head PERS 4013A Director, Enlisted Distribution Capt Miller Pers-40 ACNPC for Distribution RDML (SEL) White Pers-4 RADM Quinn CNPC VADM Ferguson CNP Branch Head PERS 4013 Section Head for Personnel Readiness PERS 4013B SURFACE Readiness SUB/NUC Power Readiness Seabees/SPECWAR/ MED/ATFP Section Head for Readiness Support PERS 4013C TPP&H NEC Management NMP/MCA Liaison Knowledge Management AVIATION Readiness Section Head for OSA Assignments PERS 4013GS SHORE Readiness
  • 4. Enlisted Distribution System Overview TYCOM MCA - Establishes Priorities ISIC 4013 - Monitors Enlisted Personnel Readiness -Generates Prioritized Requisitions -Represents MCAs for personnel readiness NPC Detailers -Make selections -Release orders -Negotiate special cases ASSIGNMENTS UNIT CMS/ID SAILOR -Review record at 12-15 months prior to PRD to ensure data is accurate; update preferences -9-7 months view available reqs and apply CCC -Review CMS/ID w/Sailors -Assist sailor with CMS/ID Negotiations PLACEMENT
  • 5. PERS-4013 Mission
    • Perform the enlisted placement function for all E3 through E9 personnel. Review and approve proposed orders to their next assignment that do not meet order edit criteria.
    • Load MCA priority requisitions on CMS/ID.
    • Assignment of LIMDU and Sailors (pregnant from sea-duty).
    • Take management action in conjunction with the appropriate Type Commander to attain Manning Control Authority (USFF) desired level of personnel readiness for surge and deployment.
    • Provide solutions on manning issues to the Major Manpower Claimants, Type Commanders, and MCAs.
    • Help improve the accuracy of command personnel data base (EDVR).
      • Tools used: PERSMARS, EDVR/NEC/DNEC Scrubs
  • 6. Manpower-Personnel Balance Wartime Require- ments Billets Authorized Positions Onboard M+1 BA NMP COB Required Funded “ Expected” “ Deck plates” Need Paid For Your Share Reality SMD/SQMD FMD AMD EDVR MUSTER “ SPACES” “ FACES” FIT “ READINESS GAP” “ FRUSTRATION GAP”
  • 7. TPP&H/Student Pipeline LIMDUs & DNEC 0054/0055 231,361 Distribution of Navy Wide Enlisted Assets Of 278,266 total enlisted, 14% (39,775) were non-distributable and 2.6% (7,130) were LIMDU or had DNEC of 0054/0055 on 02 Jun 11. This is the I ndividuals A ccount less Officer Candidates *Note: Sailors who become pregnant while assigned to sea duty are assigned to a special shore tour with the DNEC 0054/0055. On 02 Jun 11, there were 38 sailors in ACC 105 that also had DNEC 0054/0055. 4,510 1,931 25,963 12,523 Billets Authorized Distributable 243,214 Students 22,078 TPP&H 9,123 Total 274,415 7,130 (Numbers are USN & FTS personnel) 3,717 3,413 Total Distributable – 238,491 (86%) (includes LIMDU and DNEC 0054/0055 which make up 3.0% of the distributable manning) Total Non–Distributable – 39,775 (14%) TPP&H – 13,812 (4%) Students – 25,963 (10%) ADSW and mobilized reservists are no longer included in numbers. Date of Data: 02 Jun 11 POC: Pers-4013C 901-874-4562
  • 8. PERS 4013 and CMS/ID
    • PERS-4013 sets CMS/ID based on MCA Business Rules, MCA balance, requisition priority, and MCA directions.
    • CMS/ID is set following a Ratio of Rollers to Requisitions (not all command vacancies are advertised in CMS/ID)
    • PERS 4013 control of CMS/ID keeps assignment function unbiased.
      • Green Reqs: MCA prioritized requisitions.
      • Red Reqs: Mission critical requisitions as determined by MCA that can be filled by non-voluntary assignments, if required.
  • 9. Why CMS/ID?
    • Developed to support Sailor Advocacy.
      • Supports retention and QOL initiatives.
      • Builds trust with detailers.
      • Sailor plays major role in shaping own career.
    • Supports personnel readiness.
      • Placement function loads requisitions for detailers to fill.
      • Sailors can choose, but only from the highest priority requisitions.
      • Provides Sailors with visibility of other priorities not normally considered, which makes the detailers’ job easier.
        • Special programs, instructor billets, overseas assignments.
    CMS/ID developed to help Sailor manage career.
  • 10. How does it work?
    • Timeliness:
      • Monthly requisition cycle which includes 3 days to load (4013), 2 weeks for Sailor interaction, 5 days for command input, and 1 week for detailer selections.
    • Process for loading:
      • PERS-4013 loads the requisitions based upon an automated requisition priority algorithm managed by the Manning Control Authorities (USFF and BUPERS).
      • Business rules determine the amount of requisitions to advertise based upon the number of distributable assets in negotiation window (7-9 months prior to PRD).
    • Sailor interaction:
      • Sailors can make 5 selections per cycle for each of their 3 cycles (15 total).
      • Sailors can make their own application, but still use CCC and/or detailer guidance.
    • Command interface:
      • Commands can rank from least to most favorable candidate.
      • Input is one of many which guide detailer action; but all things equal, commands will get their choice.
      • Currently used by about 14% of commands.
    • Detailer Selection:
      • Choose best candidate for each requisition and post in EAIS.
      • Process is not complete until orders are written, but this can occur later.
      • Unfilled requisitions get reprioritized during the next cycle.
  • 11. Important take-aways
    • Challenges:
      • Skill set of Sailors in window may not match skills needed for priority requirements. (not currently optimized for Fit or cost)
      • A subset of selections are made without use of CMS/ID.
        • Ex: Sailors without internet access, special cases (HUMS, EFM, Dual military…)
      • Distributable inventory of Sailors is usually less than total number of vacant requirements.
      • Many billets are not advertised on CMS/ID due to policy.
        • Ex: SPECWAR, recruiting, RDC...
    • Enhancements are planned.
      • Billet Based Distribution; Optimized Assignments…
    • Business rules change as needed to support fleet readiness.
      • 110% > 75% > 50% > 60% >70% reqs to rollers.
      • Shift from GSA to OSA and FDNF priorities.
      • Sailor negotiation window (changed from a 5 month to a 3 month period).