Importance of documentation to system analysis


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Importance of documentation to system analysis

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Importance of documentation to system analysis

  1. 1. IMPORTANCE OF DOCUMENTATION TO SYSTEM ANALYSIS<br />Group X<br />System Administration and Design<br />Level 300 FEHAC/DIT<br />
  2. 2. INTRODUCTION<br />Documentation is one of the system’s which are used to communicate, instruct and record the information for any reference or operational purpose. <br />With the help of documentation it is very easy to track the flow of the system's progress and the workings of the system can be explained very easily.<br />
  3. 3. USES<br />It facilitates effective communication regarding the system between the technical and the non technical users.<br />
  4. 4. USES<br />It is very useful in training new users<br />
  5. 5. USES<br />Documentation also helps the users to solve problems like trouble shooting<br />
  6. 6. USES<br />It plays a significant role in evaluation process.<br />
  7. 7. USES<br />It not only helps to exercise better control over the internal and external workings of the firm.<br />
  8. 8. USES<br />Documentations can help the manager to better quantify the financial ramifications/footprint of the system.<br />
  9. 9. METHODS<br />Use of existing documentary material<br /> Records<br />Structured interviews of users<br />Case studies<br />Reconstruction of events<br />Field diaries of project staff<br />Video and audio recordings<br />Participant observation of users <br />
  10. 10. IMPORTANCE<br />The basic importance of documentation is to help learn from the design, development, implementation and re-evaluation experience which is used to create a record as well as help in future evaluation or modification. <br />
  11. 11. IMPORTANCE<br />Documentation of processes helps in creating systematic information to articulate the intervention strategies and develop the flow chart of a system<br />
  12. 12. IMPORTANCE<br />Benefit is not only enjoyed by the system evaluated but also other similar projects and can use the outcome as a model in their formulation and implementation methods.<br />
  13. 13. IMPORTANCE<br />Documentation is also used by agencies undertaking new and complex forms as part of expansion of systems<br />
  14. 14. CONCLUSION<br />Documentation is a much ignored but absolutely important part of every stage in the System Development Life Cycle of any system. A well written and organized documentation makes the work of future system user in any stage easier.<br />
  15. 15. REFERENCES<br />Software System Document Process Maturity Model – Marcello Visconti, Curtis Cook; Computer Science Department, Oregon State University<br />The Benefit of Business Analysis –<br />Systems Design –<br />Business Analyst –<br />Change Management Analyst –<br />Systems Analyst –<br />System Analysis –<br />Structured System Analysis and Design Method –<br />Business Analysis –<br />The Cranky User: The Importance ofDocumentation – Peter Seebach;<br />Trials & Tribulations of a Business Systems Analyst –<br />Documentation and Importance of Documentation –<br />Software Documentation –<br />Software and Documentation – Ian Kaplan;<br />