Grant Writing - Project Proposal Workbook

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A workbook for writing the project proposal. The proposal workbook develops the project idea, the budget, the schedule, the resources, and builds internal and external support for the project.

Published in: Business, Education

Grant Writing - Project Proposal Workbook

  1. 1. Grant Writing: Project Proposal Work Book Proposal Title: ____________________________ Organization: _____________________________ Mailing Address:____________________________ Physical Address:___________________________ Proposal Writer:____________________________ Date Started: _____________________________ Targeted Completion Date:___________________
  2. 2. Grant Proposal Work Book Organization _________________________________ Mailing Address ______________________________ Physical Address ______________________________ Contents: Grant Proposal Worksheets Step 1: Describe the Grant Proposal Step 2: Write the Project Proposal Letter Step 3: Preliminary Project Proposal Questions Step 4: Building Project Support and Getting Buy-in Step 5: Resource Planning Step 6: Selling Your Project Proposal Step 7: Building External Support Step 8: Proposal Checklist Worksheet for Strategic Leadership of Proposals
  3. 3. Grant Proposal Worksheets Organization ______________________________ Mailing Address ______________________________ Physical Address ______________________________ Step 1: Describe the Grant Proposal Who am I (Organization ______________________________/Division/Program)? What is my project? Why do I need the money? When do I need the money? Who will benefit? Who will implement the project? Where will the funds be directed?
  4. 4. Grant Proposal Worksheets Organization ______________________________ Mailing Address ______________________________ Physical Address ______________________________ Step 2: Write the Project Proposal Letter Ask for the funding: Begin with reference to your prior contact with the funder, if any. Clearly and concisely state why you are writing and how much funding is required of this funder. Describe the need: Clearly, concisely and specifically tell the funder why there is a need. Explain what you will do: Describe precisely what will take place as a result of the funding. Provide just enough detail to get the funder's interest. Provide program/division/ORGANIZATION data: Include your mission statement, brief description of your program, number of people served, and staff, volunteer and board data, if appropriate. Close: Connect your proposal and mission to the funder's mission and interest. Tell how the proposal outcomes will serve your program and the funder's interests. Attachments: Budget - Show the total cost of the project. Include future funding only if the absence of the information will raise questions. Board List - provided by ORGANIZATION. IRS Determination Letter - provided by ORGANIZATION Financial Documentation - provided by ORGANIZATION Brief Bios of Key Staff - include only project related education and experience.
  5. 5. Grant Proposal Worksheets Organization ______________________________ Mailing Address ______________________________ Physical Address ______________________________ Step 3: Preliminary Project Proposal Questions What resources will you need if funded? What capabilities do you or your program/division/ORGANIZATION already have? List program/division/ORGANIZATION support for writing and implementing the project proposal. List additional support, if any, for writing and implementing the project proposal.
  6. 6. Grant Proposal Worksheets Organization ______________________________ Mailing Address ______________________________ Physical Address ______________________________ Step 4: Building Project Support and Getting Buy-in Identify two or three related major organizational challenges/problems your program/division/ORGANIZATION is currently facing. Describe how your project/idea relates to or helps resolve these challenges/problems. Who in your program/division/ORGANIZATION is needed on your proposal development team? What can these people contribute to developing the project proposal? What role will each person have if the project gets funded?
  7. 7. Grant Proposal Worksheets Organization ______________________________ Mailing Address ______________________________ Physical Address ______________________________ Step 5: Resource Planning for Writing the Project Proposal Available Resources: People: List and describe people with special knowledge, skills, and experience with similar projects. Facilities: List and describe available needed facilities. Equipment: List and describe available needed equipment. Needed Resources: People: List and describe people you need to write and implement your proposal. Facilities: List and describe facilities you need to write and implement your proposal. Equipment: List and describe equipment you need to write and implement your proposal. Who in your program/division/ORGANIZATION is needed on your proposal development team? What can these people contribute to developing the project proposal? What role will each person have if the project gets funded? What is the evaluation plan?
  8. 8. Grant Proposal Worksheets Organization ______________________________ Mailing Address ______________________________ Physical Address ______________________________ Step 6: Selling Your Project Proposal Tell how and why your proposal/idea is unique: Tell how and why your proposal/idea is timely: Tell how and why your proposal/idea is urgent: Tell how and why your proposal/idea is compelling: Tell how your implemented proposal/idea will capitalize on your program/division/ORGANIZATION strengths: Tell how your implemented proposal/idea will capitalize on the funder's interests/mission/strengths: Tell how your implemented proposal/idea will address your program/division/ORGANIZATION weaknesses/problems/challenges:
  9. 9. Grant Proposal Worksheets Organization ______________________________ Mailing Address ______________________________ Physical Address ______________________________ Step 7: Building External Support Networking: List organizations/funders/program officers with shared interests in your proposal outcomes/impact. Personal Contacts: List contacts you have and need to have. Meetings and Conferences: List meetings and conferences to attend where you can meet and talk with people with shared interests and experience about your proposal/idea. Collaborating People and Organizations: List organizations and contact people. Initial Contact: List and provide contact information for initial contacts. (First contact should be by phone, then letter, email, and visit.) Benefits of Collaboration: List the advantages to these organizations of working with you and your program/division/ORGANIZATION on your proposal/idea.
  10. 10. Grant Proposal Worksheets Organization ______________________________ Mailing Address ______________________________ Physical Address ______________________________ Step 8: Proposal Checklist Worksheet for Strategic Leadership of Proposals 1. Confirm Strategic Need by using current year program/division/ORGANIZATION planning process documentation. 2. Draft initial proposal/idea. 3. Assess your program/division/ORGANIZATION capability. 4. Assess the need for the proposal/idea. 5. Select the funding source(s) for the proposal/idea. 6. Plan the proposal. 7. Write the proposal. 8. Submit the proposal. 9. Implement the proposal. 10. Manage and document the implementation. 11. Evaluate the implementation. Impact in benefits to the Target Population Financial documents (budget, invoices) Personnel documents (time, salary, benefits) Proposal checklist (goals compared to outcomes) Executive Summary of implementation, benefits, and transitions, if any.
  11. 11. Mitchell W. Manning Sr. P.O. Box 635, 600 Dell Street Robersonville, North Carolina 27871 Phone: (252)-795-3560 Cell: (252)-714-3481 Email: MitchellWManning@aol.com Mitch has written, managed, and audited grants for business, education, and healthcare. His return on investment (ROI) for grant writing is greater than 10 to 1. Mitch is a high-energy, business driven and customer focused professional with broad experience in quality systems improvement, assessment, analysis, and strategic planning in business, government, education, healthcare, and professional association environments. He delights in achieving organizational improvement through people by enhancing their development, involvement, and contributions to team success. Links to Mitch are: LinkedIn: http://www.linkedin.com/profile?viewProfile=&key=19900968&locale=en_US&trk=tab_pro MindRead.net http://mindread.net/advisors.html

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