Texas 4-H Recordkeeping Information provided by: Derrick Bruton & Jodi McManus Extension Program Specialists – 4-H
Interesting Findings <ul><li>Survey conducted with 2011 Texas 4-H scholar interviewees  (188 of 192 interviewees responded...
How Many Kids are Involved? <ul><li>Estimate of 4,000 statewide on county level complete recordbooks </li></ul><ul><li>201...
<ul><li>Give us your HONEST opinion of the current recordbook system?  </li></ul><ul><li>(responses from the TX 4-H Volunt...
Volunteer Conference Feedback <ul><li>Do not understand current recordbook objectives; why are they necessary? not kid fri...
More Volunteer Feedback (after seeing some of the proposed changes) <ul><li>I know my 12 yr old could do it! </li></ul><ul...
Agent Feedback  (after seeing some of the proposed changes) <ul><li>Do it! </li></ul><ul><li>No captions on photos </li></...
NEW ONLINE SYSTEM! 4H Reports www. 4h reports.com AVAILABLE NOW!
Overview of Changes <ul><li>Three levels of recordbooks: Junior, Intermediate, Senior </li></ul><ul><li>Age appropriate fo...
<ul><li>Forms may be completed through online entry system (www.4hreports.com) or may be  downloaded from the Texas 4‐H we...
JUNIOR Recordbook  (4-H Age: 8-10 yrs old)
Junior Report Form <ul><li>Junior Report Form includes: </li></ul><ul><ul><li>4-H Goals </li></ul></ul><ul><ul><ul><li>Com...
INTERMEDIATE Recordbook  (4-H Age: 11-13 yrs old) <ul><li>Focus on 1 main project for  current  4-H year </li></ul><ul><li...
Intermediate Report Form <ul><li>Intermediate Report Form includes: </li></ul><ul><ul><li>4-H Project Plans and Goals </li...
SENIOR Recordbook  (4-H Age: 14-19 yrs old)
Senior Report Form <ul><li>Senior Report Form includes  (current year info only) : </li></ul><ul><ul><li>Sec I: 4-H Projec...
Story & Photos <ul><li>Juniors: </li></ul><ul><ul><li>Story is part of report form </li></ul></ul><ul><ul><li>Include up t...
Transitioning Between Age Divisions & Judging <ul><li>Each year a member will add their new report forms and other require...
Judging of Recordbooks <ul><li>A NEW scoresheet will be available soon! </li></ul><ul><li>Rubric/chart format to allow jud...
 
Training for Families/Members <ul><li>Basic Instructions and Instruction Guide can be found at  4hreports.com </li></ul><u...
Questions? <ul><li>General recordbook or content questions: </li></ul><ul><li>Contact  </li></ul><ul><li>Your local County...
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Recordbook revision overview for members

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An overview of the changes in the 4-H Record keeping system

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  • Modeled after old Member Achievement Plan (MAP)
  • Recordbook revision overview for members

    1. 1. Texas 4-H Recordkeeping Information provided by: Derrick Bruton & Jodi McManus Extension Program Specialists – 4-H
    2. 2. Interesting Findings <ul><li>Survey conducted with 2011 Texas 4-H scholar interviewees (188 of 192 interviewees responded) </li></ul><ul><li>88% (166 of 188) had completed a recordbook </li></ul><ul><li>42% (79 of 188) completed recordbook 7-10 yrs </li></ul><ul><li>86% said the recordkeeping skills they learned helped them in completing scholarship </li></ul><ul><li>83% said they used previous recordbooks to complete scholarship application </li></ul>
    3. 3. How Many Kids are Involved? <ul><li>Estimate of 4,000 statewide on county level complete recordbooks </li></ul><ul><li>2011 District entries = 2,439 </li></ul><ul><li>2011 State entries = 310 </li></ul><ul><li>5.7% OF MEMBERS </li></ul><ul><li>Hopefully, the changes/updates to the recordkeeping sytem will increase these numbers! </li></ul>
    4. 4. <ul><li>Give us your HONEST opinion of the current recordbook system? </li></ul><ul><li>(responses from the TX 4-H Volunteer Conference, July 2011) </li></ul><ul><ul><li>LOVE IT! 5 % </li></ul></ul><ul><ul><li>It is OK 30 % </li></ul></ul><ul><ul><li>Needs some changes 60 % </li></ul></ul><ul><ul><li>IT STINKS! 5 % </li></ul></ul>
    5. 5. Volunteer Conference Feedback <ul><li>Do not understand current recordbook objectives; why are they necessary? not kid friendly </li></ul><ul><li>Frustration with judging process; no consistency; “need rubric” </li></ul><ul><li>Current system is not easy for new kids to adopt; “as a new family, we don’t know the lingo to use” </li></ul><ul><li>Would like for the MAP to mirror the recordbook forms or for the MAP to be the recordbook </li></ul><ul><li>Would like examples of good recordbooks posted online </li></ul><ul><li>Would like to still have a version to complete on their computer for those who may have limiting internet access </li></ul><ul><li>Would like to see the first 2 sections combined.  Just give them 3 pages to fill in what they did and what they learned. </li></ul><ul><li>Seems like the FUN has been taken out of RB process </li></ul><ul><li>KISS – Keep it simple stupid </li></ul>
    6. 6. More Volunteer Feedback (after seeing some of the proposed changes) <ul><li>I know my 12 yr old could do it! </li></ul><ul><li>Love the rubric (new score sheet) </li></ul><ul><li>Love the online ideas and the judges comment card </li></ul><ul><li>I hope to see all the changes SOON </li></ul><ul><li>Just have 4-Hers list what they did & what they learned </li></ul><ul><li>Have guidelines age appropriate for each age category </li></ul>
    7. 7. Agent Feedback (after seeing some of the proposed changes) <ul><li>Do it! </li></ul><ul><li>No captions on photos </li></ul><ul><li>No more objectives </li></ul><ul><li>Combine pages 1-3 of form </li></ul><ul><li>Standardize forms </li></ul><ul><li>Should be different expectations for juniors vs seniors </li></ul><ul><li>Love the rubric (it is dummy proof) </li></ul><ul><li>Love online system (implement NOW) </li></ul><ul><li>Make online system a REQUIREMENT </li></ul><ul><li>Go for it – Quit talking about it and do it! </li></ul><ul><li>Consider judging online </li></ul>
    8. 8. NEW ONLINE SYSTEM! 4H Reports www. 4h reports.com AVAILABLE NOW!
    9. 9. Overview of Changes <ul><li>Three levels of recordbooks: Junior, Intermediate, Senior </li></ul><ul><li>Age appropriate forms will be progressive in nature (build on one another) </li></ul><ul><li>Simplified reports for Juniors & Intermediates </li></ul><ul><li>Senior reports similar to current reports with some minor edits </li></ul><ul><li>All members will begin using new, updated forms this year (2011-2012 4-H year) </li></ul>
    10. 10. <ul><li>Forms may be completed through online entry system (www.4hreports.com) or may be downloaded from the Texas 4‐H website </li></ul><ul><li>Recordbooks will still be printed and turned in (hardcopy) to be judged </li></ul><ul><li>Reference to recordbook objectives in report no longer required </li></ul><ul><li>Photo captions no longer required </li></ul><ul><li>Resume for seniors no longer required </li></ul><ul><li>College/Career Exploration page added for seniors </li></ul><ul><li>New scoresheet to provide better feedback coming soon! </li></ul>Overview of Changes
    11. 11. JUNIOR Recordbook (4-H Age: 8-10 yrs old)
    12. 12. Junior Report Form <ul><li>Junior Report Form includes: </li></ul><ul><ul><li>4-H Goals </li></ul></ul><ul><ul><ul><li>Complete at start of 4-H Year or start of project </li></ul></ul></ul><ul><ul><li>Diary of 4-H Events - includes project work/activities, leadership, community service </li></ul></ul><ul><ul><ul><li>Complete as activities happen throughout the year </li></ul></ul></ul><ul><ul><li>My 4-H Story – small text blocks to address 6 questions/statements. Use complete sentences…you are telling a story! </li></ul></ul><ul><ul><ul><li>Complete at end of 4-H year or completion of project </li></ul></ul></ul><ul><li>Age Appropriate Practices for Juniors: </li></ul><ul><ul><li>Setting Goals </li></ul></ul><ul><ul><li>Establishing positive habits through routines (Diary of 4-H Events) </li></ul></ul><ul><ul><li>Self-expression through story telling </li></ul></ul>
    13. 13. INTERMEDIATE Recordbook (4-H Age: 11-13 yrs old) <ul><li>Focus on 1 main project for current 4-H year </li></ul><ul><li>Other project areas, if any, can be included in Personal Journal, Summary of Activities and Story/Photos </li></ul><ul><li>Required documents: </li></ul><ul><ul><li>Personal Information Page </li></ul></ul><ul><ul><li>Intermediate Report Form </li></ul></ul><ul><ul><li>4-H Story & Photo Portfolio </li></ul></ul><ul><li>Judging: </li></ul><ul><ul><li>Turn in required documents with current year information only using NEW forms followed by report forms (old forms) from last years recordbook </li></ul></ul><ul><ul><li>Judging will be focused on 1 main project and other project work/activities for up to 2 years </li></ul></ul>
    14. 14. Intermediate Report Form <ul><li>Intermediate Report Form includes: </li></ul><ul><ul><li>4-H Project Plans and Goals </li></ul></ul><ul><ul><ul><li>Complete at start of 4-H Year or start of project </li></ul></ul></ul><ul><ul><li>Personal Journal - includes project work/activities, leadership, community service, and non-4-H activities </li></ul></ul><ul><ul><ul><li>Complete as activities happen throughout the year </li></ul></ul></ul><ul><ul><li>Summary of Activities & Accomplishments, Recognition & Awards, Community Service, Leadership, Project Summary </li></ul></ul><ul><ul><ul><li>Complete at end of 4-H year or completion of project </li></ul></ul></ul><ul><li>Age Appropriate Practices for Intermediates: </li></ul><ul><ul><li>Planning & decision making (project plans and goals) </li></ul></ul><ul><ul><li>Recording & reflecting on personal experiences (Journaling) </li></ul></ul><ul><ul><li>Achievement motivation (Summary of significant accomplishments) </li></ul></ul>
    15. 15. SENIOR Recordbook (4-H Age: 14-19 yrs old)
    16. 16. Senior Report Form <ul><li>Senior Report Form includes (current year info only) : </li></ul><ul><ul><li>Sec I: 4-H Project Experiences – What is your project? How did it change or grow? What have you done? What have you learned? (Combined first two sections of old report form) ; 3 pages </li></ul></ul><ul><ul><li>Sec II: 4-H Leadership Experiences – chart format; 1 page </li></ul></ul><ul><ul><li>Sec III: 4-H Community Service – chart format; 1 page </li></ul></ul><ul><ul><li>Sec IV: Other 4-H Projects - ½ page </li></ul></ul><ul><ul><li>Section V: 4-H Recognition & Awards - chart format; ½ page </li></ul></ul><ul><ul><li>Section VI: Non 4-H Activities – 1 page </li></ul></ul><ul><ul><li>Section VII: College/Career Exploration – chart format; 1 page </li></ul></ul><ul><li>Age Appropriate Practices for Seniors: </li></ul><ul><ul><li>Personal power (creating a recordkeeping system to meet their needs) </li></ul></ul><ul><ul><li>Critical thinking (reflecting and summarizing experiences) </li></ul></ul><ul><ul><li>Constructive use of time (can see ‘bigger picture’ and purpose for recordkeeping) </li></ul></ul>
    17. 17. Story & Photos <ul><li>Juniors: </li></ul><ul><ul><li>Story is part of report form </li></ul></ul><ul><ul><li>Include up to 3 pages of photos behind report form </li></ul></ul><ul><li>Intermediates & Seniors: </li></ul><ul><ul><li>Story & Photo Portfolio separate document from report forms </li></ul></ul><ul><ul><li>Up to 10 pages of text and photos (captions no longer required on photos) </li></ul></ul>
    18. 18. Transitioning Between Age Divisions & Judging <ul><li>Each year a member will add their new report forms and other required documents on top of old report forms. </li></ul><ul><li>For Judging: </li></ul><ul><ul><li>All Ages – Updated Personal Information page will be completed every year </li></ul></ul><ul><ul><li>Juniors – Only current year report forms will be judged </li></ul></ul><ul><ul><li>Intermediates - 2 most current years report forms will be judged </li></ul></ul><ul><ul><li>Seniors – 4 most current years report forms will be judged </li></ul></ul><ul><ul><li>Intermediates & Seniors – New Story & Photo Portfolio will be completed every year </li></ul></ul>
    19. 19. Judging of Recordbooks <ul><li>A NEW scoresheet will be available soon! </li></ul><ul><li>Rubric/chart format to allow judges to ‘check a box’ that best describes their assessment of each section of the book </li></ul><ul><li>Still allows space for written comments (next to each section and on back of scoresheet) </li></ul><ul><li>Member should be able to tell what areas need improvement based on check marks and comments </li></ul><ul><li>Sample (still in draft) on next page </li></ul>
    20. 21. Training for Families/Members <ul><li>Basic Instructions and Instruction Guide can be found at 4hreports.com </li></ul><ul><li>Short instructional videos also available at 4hreports.com (more will continually be added, check back often) </li></ul><ul><li>Frequently Asked Questions page also available and will continue to grow with Q&A </li></ul><ul><li>JUMP IN…most of the forms are self explanatory! </li></ul><ul><li>Check with your county office for local trainings </li></ul>
    21. 22. Questions? <ul><li>General recordbook or content questions: </li></ul><ul><li>Contact </li></ul><ul><li>Your local County Extension Agent </li></ul><ul><li>Clarification on guidelines or technical issues: </li></ul><ul><li>Contact </li></ul><ul><li>Jodi McManus [email_address] </li></ul><ul><li>Derrick Bruton [email_address] </li></ul>

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