OSHMS as a Tool For Continual Improvement by Mr Roy SUCOFINDO

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COSH 2011

COSH 2011

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  • 1. 1
  • 2. OSH & Business Internal External Hazard Exposure In-appropriate •Impact to Community Control •Competitive Advantage Production decline Loss Poor Business performance Requirement18/07/11 © PT. Sucofindo 2011 – All rights reserved 2
  • 3. GCG GOOD CORPORATE GOVERNANCE Protecting Vision, Role Accounting Risk Human right of Mission, and and Management, Resources shareholder Business Function M IS Compliance and Goals of BOC, and Performance and BOD Audit Measurement Objectives and System Committees18/07/11 © PT. Sucofindo 2011 – All rights reserved 3
  • 4. Enterprise Risk Management acquisitions P L AN S mergers change of government innovation S tra te g ic R is k s P HY S IC A L AS S E T S F IN A N C E S equipment failure infrastructure T e c h n ic a l O pe ra t io n a lC o m m e rc ia l F in a n c ia l R is k s R is k s R is k s treasury natural perils C o n tro ls accounting R is k s systems fraud HU MA N suppliers error customers R E L A T IO N S HIP S F AC T ORS safety government health stakeholder selection third parties skills competitors18/07/11 © PT. Sucofindo 2011 – All rights reserved 4
  • 5. Risk Evaluation18/07/11 © PT. Sucofindo 2011 – All rights reserved 5
  • 6. OSH Existence TodayO S H A c t / S ta n da rd B u s in e s s C o n v e n tio n e t c . E n v iro n m e n t R e qu ire m e n t •S pe c ific OSH •T e c h n o lo g y •De ta il Awareness s e qu e n c e •Im pro v e m e n t in pro du c tio n •E n fo rc e Integrated Approach pro c e s s a n d •Hig h re qu ire m e n t m e thod •T ra de B a rrie r •F irs t prio rity •Hu m a n R ig h t Is s u e Challenges to be meet
  • 7. Strategy to creating sustainable OHS system• Short term – Corrective Action Plan (refer to SIP) – Human approach (coaching & training) – Standard approach (refer to MHS, OSHMS)• Long term – Empowering organization structure (clarity the chain of command & job description) – Empowering human resources (clarity the responsibility, authority, & enhancing competence) – System approach based on risk management (PDCA cycle, objectives, targets, programs) – Process approach based on function (mapping business process, MHS, OSH standard, SOP) 7
  • 8. O S HMS - Ma n a g e m e n t S y s te mA ppro a c h Involved All Aspects (Man, Machine, Product, Process, Environment, Involved All Aspects (Man, Machine, Product, Process, Environment, etc) etc) Covered all Management function ( (Planning, Organizing, Covered all Management function Planning, Organizing, Actuating and Controlling) Actuating and Controlling) Covered activities such as Preventive, Curative, Rehabilitation and Covered activities such as Preventive, Curative, Rehabilitation and Promotion Promotion Enforced Active Participation from all level function of workplace Enforced Active Participation from all level function of workplace As Assurance tool to comply with Regulation and Standard As Assurance tool to comply with Regulation and Standard As assurance for having continuous improvement process As assurance for having continuous improvement process Integrated with Workplace Management System Integrated with Workplace Management System
  • 9. Basic Principle of SMK3/OHSAS 18001:2007 Integrated as Management System ACT PLAN Management Commitment Review Continual & Policy Improvement CHECK DO Checking and Planning Corrective Action • Monitoring and Measurement Implementation • Hazard, Risk Identification• Nonconformance and Corrective •Structure and Responsibility •Aspect& Impact Identification and Preventive Action • Legal requirement • Records • Training, Awareness and Responsibility • Objective and Target • Internal Audit • Communication •SHE Management • Documentation Program • Document Control • Operational Control • Emergency Preparedness/ Responses 9
  • 10. Kebijakan K3 Management Review Feedback fromAudit Policy measuring performance Planning 10
  • 11. Planning Policy FeedbackAudit from Planning measuring performance Implementation and Operation 11
  • 12. Implementasi & Operasi Planning Implementation Feedback Audit and Operation from measuring performance Checking and Corrective Action 12
  • 13. Pengecekan dan Tindakan Perbaikan Implementation and Operation Feedback Checking and from Audit Corrective Action measuring performance Policy 13
  • 14. Tinjauan Ulang Manajemen Checking and Corrective ActionInternal Management ExternalFactor Review Factor Policy 14
  • 15. Standar Audit SMK3 (Permenaker No. 05/MEN/1996 Lamp. II) No Elemen 1 Pembangunan & Pemeliharaan Komitmen 2 Strategi Pendokumentasian 3 Peningkatan Peninjauan Ulang Desain & Kontrak Berkelanjutan 4 Pengendalian Dokumen 5 Pembelian Tinjauan Ulang & Komitmen & Kebijakan 6 Peningkatan oleh Keamanan bekerja berdasarkan SMK3 Manajemen 7 Standar Pemantauan Perencanaan 8 Pelaporan dan PerbaikanPengukuran & SMK3 Evaluasi 9 Pengelolaan Material & Perpindahannya 10 Pengumpulan & Penggunaan Data 11 Penerapan SMK3 Audit Sistem Manajemen K3 12 Pengembangan Ketrampilan & Kemampuan 5 Prinsip Total 166 kriteria
  • 16. OSH-MS TO ESTABLISH SAFETY CULTURE Na tu ra l In sti nc ts SupInjury Rates erv isio n Self Teams Reactive Dependent Independent Interdependent • Management • Personal Knowledge, • Safety by Natural Commitment • Help Others Conform Instinct • Condition of Commitment, and • Compliance is the Standards • Others’ Keeper Employment • Networking Contributor Goal • Fear/Discipline • Internalization • Delegated to Safety • Rules/Procedures • Personal Value • Care for Others Manager • Supervisor Control, • Care for Self • Organizational Pride • Lack of Management Emphasis, and Goals • Practice, Habits Involvement • Value All People • Individual Recognition • Training Engineering OSH - MS Behavioral Control Safety 16
  • 17. PT. SUPERINTENDING COMPANY OF INDONESIA (PERSERO) T o p T e n o f Hig h e s t % N C R C a t e g o rie s F ro m O S HMS A u dit Note 10 Kategori %NCNCR 10 Highest Tertinggi 1. Internal Audit 2. Certified Operator 50.0% 3. Certified Safety 40.0% Professional 4. Safety Committee report 30.0% 5. Emergency S ituation % NC 20.0% Preparedness NC 10.0% 6. Hazardous Substances Handling 0.0% 7. Working environment 1 2 3 4 5 6 7 8 9 10 monitoring Jenis Kategori 8. OSH Data 9. OSH Training 10. Health Care
  • 18. Based on Survey on OSH Condition of Small and Medium Scale Industries in Jakarta and its suburbs (100 manufacturing)• Commitment of employer and worker are very low, which is influenced by unclear responsibility at management level• 16 % claimed that they have a written OSH Policy• 23 % have safety unit• 10 % require pre-employment examination• 22 % keep records of occupational injuries• 81 % accident caused by human error (unsafe act)• 16 % have canteen or eating room• 16 % have safety training for they employees or newly hired employees 18
  • 19. PROGRAMSMinistry Regulation No. 05 Year 1996 concerning OSH Management System ACT No. 13 YEAR 2003 Article 87Compulsory in every companiy to implement OSH Management System Gov Regulation for OSH-MS implementation 19
  • 20. Governance Standards Management System Standards Process &methodology Standards Capability Standards Technology StandardsTerminology Requirements Guidance Sector Specific Standards Standards Standards Standards Categories within the family of social security standards
  • 21. General Improvement SCM MHS - SIP PROGRESS Baseline Second Area (Aug 06) audit (Apr 07) May 2007 Jun 2007 Jul 2007 Aug 2007 Target (%)MHS 02 Logistic 57 60 61 61 61 61 65MHS 08 Logistic 16 52 52 52 55 57 60MHS 11 Logistic 16 36 36 36 40 40 55MHS 17 Material Management 33 51 51 51 54 54 55TOTAL 28 46 47 47 49 49 55TARGET (%) 55CURRENT (%) 49NEED IMPROVEMENT (%) 6To Achieve Target 2 SCM SIP Achievement 70 60 50 40 Area Baseline (Aug 06) 30 Second audit (Apr 07) May 2007 20 Jun 2007 10 Jul 2007 Aug 2007 0 Target (%) MHS 02 MHS 08 MHS 11 MHS 17 TOTAL 22
  • 22. Gap analysis from previous audit• Low awareness on MHS standard• Lack of behaviour in operation level• Low competence on specific qualification• Lack of communication from middle management to operator level• Lack of leadership in terms of supervising in the field operation• Inconsistency in the evaluation stages in terms of follow up corrective action the SIP 23
  • 23. Strategy to creating sustainable OSH Management System• Short term – Corrective Action Plan (refer to SIP) – Human approach (coaching, training, promoting) – Standard approach (refer to MHS)• Long term – Empowering organization structure (clarity the chain of command & job description) – Empowering human resources (clarity the responsibility, authority, & enhancing competence) – System approach based on risk management (PDCA cycle, objectives, targets, programs) – Process approach based on function (mapping business process, MHS, EHS standard, PKS) – Software for database & application (web based) : document control, risk assessment, reporting non conformity & monitoring corrective action 24
  • 24. Challenge stages due to OSHMSoperation excellence in SCM• Development – System approach • EHSMS structure : OHS Policy, Objectives & programs, project palnning • Document structure : document control list per function • Organization structure : project organization, report mechanism, MHS championO • OHSAS design approach (5 principle on OHSMS) : Commitment (Policy), Planning, Implementation, Monitoring & Measurement, EvaluationS (Management Review)H – Standard approach • MHS compliance checklist : comply to all 9 parameters (PDCA cycle) in each MHSC • Documentation : registration, risk assessment, skill matrix, working permit,o etc.o • Operational level : physically evidencer – Human approachd • Awareness : dissemination by audit (SLA, ASA) refer to MHS standard, class room training for TKBM Balantang, safety meeting, safety talk,etc • Capacity building : training Lead Auditor for OHSAS 18001:2007, ISO 14001:2004, ISO 9001:2008, how to be a good auditor, internal auditor MHS (EHS Dept) • MHS Champion coaching refer to MHS standard 25
  • 25. Continue... • DeploymentO – System approachHS • EHSMS structure : SCM’s EHS Policy, Objectives & programs, project palnning • Document structure : document control list per functionC • Organization structure : project organization, report mechanism, MHS championo • OHSAS design approach (5 principle on OHSMS) : Commitment (Policy), Planning,o Implementation, Monitoring & Measurement, Evaluation (Management Review)rd – Standard approach • MHS compliance checklist : comply to all 9 parameters (PDCA cycle) in each MHS • Documentation : registration, risk assessment, skill matrix, working permit, etc. • Operational level : physically evidenceSu – Human approachp • Awareness : dissemination by audit (SLA, ASA) refer to MHS standard, class roomer training for TKBM Balantang, safety meeting, safety talk,etcinte • Capacity building : training Lead Auditor for OHSAS 18001:1999, ISO 14001:2004, ISOn 9001:2000, how to be a good auditor, internal auditor MHS (EHS Dept)d • MHS Champion coaching refer to MHS standardent – Setting EHS Committee : functional structure for EHS – QQTR : KPI per Superintendent area – Process approach : Mapping Bussines Process Vs Risk Assessment 26
  • 26. Continue.... • Empowerment – EHS committee take all project fase in terms of empowerment organization – Training & audit by consultant team – System approachS • EHSMS structure : OSH Policy, Objectives & programs, project palnningu • Document structure : document control list per functionp • Organization structure : project organization, report mechanism, MHS champione • OHSAS design approach (5 principle on OHSMS) : Commitment (Policy), Planning,ri Implementation, Monitoring & Measurement, Evaluation (Management Review)n – Standard approacht • MHS compliance checklist : comply to all 9 parameters (PDCA cycle) in each MHSe • Documentation : registration, risk assessment, skill matrix, working permit, etc.n • Operational level : physically evidenced – Human approache • Awareness : dissemination by audit (SLA, ASA) refer to MHS standard, class roomn training for TKBM Balantang, safety meeting, safety talk,etct • Capacity building : training Lead Auditor for OHSAS 18001:2007, ISO 14001:2004, ISO 9001:2008, how to be a good auditor, internal auditor MHS (EHS Dept) • MHS Champion coaching refer to MHS standard 27
  • 27. YANG PENTING…… 28
  • 28. Terima KasihPT. Sucofindo (persero)Graha Sucofindo Lt. B1Jl. Raya Pasar Minggu Kav. 34Jakarta 12780 29