Education Plan Binder

EDUCATION PLAN BINDERSELF-HELP GUIDE
MFRC Family Navigator Program

The life of a parent consists of many challenging and rewarding experiences, especially when faced with a child that has a designation such as a learning disability or special need. The following is a guide to assist parents and caregivers in creating an educational plan binder for your child.
This is a great tool as it consists of all up-to-date information and documents of your child’s needs and care.
For ease of reference, this inventory can be kept in a three-ring binder, and will include the sections as listed on the following slide.
BUILDING AN EDUCATION PLAN BINDER

Table of Contents
Tab 1. Assessments
Tab 2. Individual Education Plans (IEP)
Tab 3. Report cards/Interim reports
Tab 4. Correspondence to school system
Tab 5. Correspondence from school system
Tab 6. Health records
Tab 7. Daily living and routine
Tab 8. Calendar
Tab 9. Meetings
Tab 10. Phone log
Tab 11. Contacts
Notes:
Keep short, relevant and timely

The first tab includes all educational assessments your child has received from professionals. i.e. doctors, etc. The different forms of assessments should be separated into sections. For example:
Educational Case Assessments
Psych Ed Assessments
Learning Assessments
Health Assessments
Family Doctor/Pediatrician reports
Behavioral reports
Speech reports
Physiotherapist Reports
TAB 1.ASSESSMENTS

This section includes any of your child’s Individual Education Plans.
An IEP implements modifications in the classroom that assist a student in meeting their educational needs.
If you are in the process of developing a Individual Education Plan, this resource will be of great assistance. Please refer to the helpful links section for tools on developing an Individualized Education Plan.
TAB 2.INDIVIDUAL EDUCATION PLANS (IEP)

This section includes all..
Report cards/interim reports that come from the school regarding your child’s progress.
Photocopies of any notes attached to your son/daughter’s report cards.
TAB 3.REPORT CARDS

In this section you may keep a copy of all letters and reports you send to the school regarding your child’s:
Progress
Needs
Behavior
TAB 4.CORRESPONDENCE TO SCHOOL SYSTEM

This tab includes any written correspondence you receive from the school.
Written correspondence being any notes or important documents. Keeping these documents in this section will help make them more easily accessible for you.
TAB 5.CORRESPONDENCE FROM SCHOOL SYSTEM

The fourth tab includes photocopies of all your child’s important medical records. Important records being any:
Testing
Medical examinations
Diagnostic reports
Important health records such as health card
Immunizations- your child’s doctor or local health authority will usually provide you with a list of all immunizations including the date received.
TAB 6.HEALTH RECORDS

Routine plays a very important part in your child’s life and can be very beneficial in an educational setting.
A daily routine will help to make your child’s educational experience more accommodating and comfortable.
This section helps indicate if your child has any daily needs. For example:
Specialized Transportation
Personal support i.e. using the bathroom
TAB 7.DAILY LIVING AND ROUTINE

This section includes all upcoming appointments along with the dates and times they will take place.
Format for appointments may include:
Date of appointment _________________
Professional’s name __________________
Type of appointment _________________
TAB 8.CALENDAR

This section may include all outcomes of any meetings you have with professionals regarding your child’s progress, needs or behavior. Outcomes being any:
Resolutions
Results of the meeting
A plan you have put into place (i.e. is your child struggling in school? Do adjustments have to be made in the Individual Education Plan?)
You may also want to include any notes taken or received during these meetings.
TAB 9.MEETINGS

A phone log is all the conversations you have with a professional on your child’s care.
All important information that you receive from the professional may be placed in this tab. Your notes may include:
Professional’s name and field (i.e. doctor, speech therapist)
Date and time of the call
Reason for the call (all important information professional discusses with you)
Outcome (is there any action that needs to be taken? A plan you and the professional have put into place?)
TAB 10.PHONE LOG

For your convenience, you may include a list of all of your child’s educational contacts such as:
Occupational therapist
Speech pathologist
TAB 11.CONTACTS

On this website you will find a variety of useful documents including an emergency care plan for children with special needs.
Emergencies can occur at any time for families. The key to coping with these unexpected events is to plan. For a family with a child with special needs, it is imperative to put a plan in place. This booklet allows you to have all of your important information in one place.
You may want to consider placing a copy of your plan in your binder. This will make it easily accessible for you if an emergency situation is to ever arise.
EMERGENCY CARE PLAN

Education Plan Binder

by Family Navigator on Jul 14, 2011

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