Break Out Sessie Factuurcongres 2009 Peter Potgieser
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  • 1. e-Factureren Ontwikkelingen, Standaardisatie, … Peter Potgieser Chair of eBusiness Interoperability Forum 11 mei 2009
  • 2. Agenda In deze presentatie: Het ‘akkoord van Lissabon’ Waarom …. Een voorbeeld Interoperabiliteit Standaardisatie Een uitdaging Referenties e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 3. 1 Het ‘akkoord van Lissabon’ e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009 3
  • 4. http://www.europarl.europa.eu/summits/lis1_en.htm e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 5. http://archive.cabinetoffice.gov.uk/egov2005conference/proceedings/index.asp e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 6. DG Enterprise and Industry Background • Lisbon Agenda • Completion of Single Market • SEPA • Promote e-business Slide used with permission from Costas Andropoulos -DG Enterprise and Industry - Head of Unit ICT for Competitiveness and Innovation
  • 7. DG Enterprise and Industry e-Invoicing… • links internal processes of companies to payment systems • simplifies processes, reduces administrative and financial costs, facilitates transition to new business models • BUT, several obstacles to development of a truly pan-European e-invoicing system • time is ripe for a European e-Invoicing Initiative Slide used with permission from Costas Andropoulos -DG Enterprise and Industry - Head of Unit ICT for Competitiveness and Innovation
  • 8. DG Enterprise and Industry Cost savings • Case study: Denmark – Danish Government saves €100-134 million per annum • Case study: France – in 2001, B2B savings of € 40 billion • EACT - CAST project – average processing cost of paper invoice € 30 – 80% cost saving possible with e-invoicing • Potential maximum benefits – full and early SEPA migration, at €226 + €12 billion over 6 years Slide used with permission from Costas Andropoulos -DG Enterprise and Industry - Head of Unit ICT for Competitiveness and Innovation
  • 9. Expert Group on e-Invoicing - Mandate DG Enterprise and Industry • Defined in Commission Decision of 31 Oct. 2007: • Identify: – shortcomings in current regulatory framework – e-invoicing business requirements – relevant e-invoicing data elements • Propose: – responsibilities for standardisation bodies and time schedule – European e-Invoicing Framework (EEI) Slide used with permission from Costas Andropoulos -DG Enterprise and Industry - Head of Unit ICT for Competitiveness and Innovation
  • 10. End Result: EEI Framework DG Enterprise and Industry • achieves interoperability of e-Invoicing solutions • basis for common business rules and technical standards • increase incentives for electronic trade • remove barriers to e-invoicing Slide used with permission from Costas Andropoulos -DG Enterprise and Industry - Head of Unit ICT for Competitiveness and Innovation
  • 11. EC Roadmap for eInvoicing and payments 2006 - 2010 http://ec.europa.eu/enterprise/ict/policy/einvoicing/2007-07-eei-final-rep-3-2.pdf July 2007 Final Report of the Informal Task Force on e-Invoicing Planned (2007-2009) Steering Committee for the creation of a EUROPEAN ELECTRONIC INVOICING (EEI) Framework DG MARKT/H3 and Responsible for: DG ENTR/D4 1) Contributing to the removal of legal barriers (EC regulator) 2) Establishing and documenting business requirements and addressing commercial barriers 3) Establishing input for single, interoperable data standard for eInvoicing Planned 2007 – 2009 Work on the creation of a single, interoperable data standard for e-Invoicing under (ISO, SWIFT, CEN, the umbrella of European and international standards bodies and the support from UN/CEFACT, NES..) others July ’07- Dec ‘08 Legal study on functioning of the Invoicing Directive (2001/115/EC)[1] TAXUD/D1 2007-2008 IDABC study on e-invoicing requirements (for public sector, enterprises and service providers) DIGIT/DG MARKT 2008-2010 SEPA: Co-existence and gradual adoption Forthcoming 2008 EC Report on the Invoicing Directive (2001/115/EC)[2] and TAXUD/D1 potential proposals for amendments 2008 - 2009 IDABC pilot project in the European Commission DIGIT/DG MARKT based on e-invoicing requirements 2008-2010 Large-scale CIP pilots on e-procurement, including e-invoicing DG INFSO (Consortium: min. 6 Member States participation) [1] Now incorporated in the VAT Directive (2006/112/EC) [2] Now incorporated in the VAT Directive (2006/112/EC) e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 12. http://ec.europa.eu/information_society/activities/egovernment/docs/his_roadmap.pdf e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 13. 2 Waarom … Een voorbeeld e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009 13
  • 14. e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 15. Scale of Documentation 150 Documents in a typical single complete consignment transaction from grower to retailer (= up to 225 pieces of paper) 1 billion Pieces of paper generated each year by UK perishable food imports supply chain 30% Data entered more than once 189 million Duplicate consignment entries Over 90% Paper documentation subsequently destroyed – much non-recyclable 0.5% Consignment cost savings from each day saved in supply chain Example … Cost reduction SITPRO Simplifying International Trade
  • 16. Impact of Missing/Delayed Documents • Impacts on both government and businesses – Personnel and time spent in: • obtaining and verifying priority documents • processing deferment claims to recover overpaid duty • recovering missing documentation • physically tying together overall documentation and storing final document sets – Environmental impact of paper documents SITPRO Simplifying International Trade
  • 17. Impact of Missing/Delayed Documents £126 million Cost to importers of documentary exchange annually process of original copies without delays Over £1 billion Cost with delays annually SITPRO Simplifying International Trade
  • 18. STP savings evidence • European Electronic Invoicing report (2007) states € 243 Billion savings by adopting E-invoicing alone across Europe • Gateway Sweden, Finland, Korea all introduced various STP systems with substantial savings • Australia – cane sugar now STP based saving 4.4% of total value SITPRO Simplifying International Trade
  • 19. International requirements for STP • Business process mapping (by trading partners) • Identification of data to be exchanged (Export data import data) • Common data definitions (UN/CEFACT data standards) • Interoperability of data communication (UN/CEFACT message standards) SITPRO Simplifying International Trade
  • 20. 3 Interoperabiliteit Een randvoorwaarde e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009 20
  • 21. Interoperabiliteit – in lagen Company X Company Y Organizational Organizational ? ! Business Business Technical Technical e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 22. ‘Dematerialiseren van Business Processen’ Sales process – SELLER Handle Transport Receive / Put into market Send Handle Purchase And Process And sell Invoice Complaints orders deliver payment Electronic Information Exchange Paper invoice Determin Make Process Process / do Handle Purchase Receive order invoice payment Complaints strategy Purchase process - BUYER Een ‘blik onder de motorkap’ om te zien in welke mate we vereenvoudigen e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 23. Een schakel in detail … Customer Supplier Intermediary Authority Start Obtain Export Provide Export License etc. License etc. Obtain Import Provide Import License etc. License etc. Book Confirm Transport Transport Arrange Cargo Confirm Cargo Insurance Insurance Collect and Initiate Transport Transport Goods Receive Despatch Provide Despatch Advice, Invoice, etc. Advice, Invoice, etc. Provide Customs Provide Customs Clear for Import Documents Export Documents Export Record Receipt of Clear for Cleared Goods Import End e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009 From the UN/CEFACT BUY/SHIP/PAY modelling approach
  • 24. ‘Business / Enterprise Integration’ e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 25. 4 Standaardisatie e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009 25
  • 26. Mondiale samenwerking – standaarden voor handelsbevordering March 24, 2000 Een blik terug in de tijd … …. produce mutually supportive standards required in business transactions …. …. it provides the vital framework for e-commerce, …. e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 27. Methodologie – gebaseerd op modellen First agent Final agent Process end-to-end payment <<include>> <<include>> Payment <<include>> settlement agent 0..n 1 1..n Initiating party Process customer-to-bank payment Process interbank payment Report <<include>> <<include>> <<include>> <<include>> <<include>> <<include>> <<include>> <<include>> <<include>> <<include>> Order cus.to-bank Accept cus.-to- Clear cus.-to- Settle cus.to- Accept interbankClear interbank Settleinterbank Report on Report on Reconcile payment bank payment bank payment bank payment payment payment payment payment payment transaction’s <<include>><<extend>> transaction status financial impact <<extend>> Forwarding First Forwarding Payment Payment agent <<include>> Settlement agent agent Clearing Debtor agent Final agent agent <<include>><<include>> Creditor First Authorize agent Sort payment Calculate the settlement cus.to-bank positions First payment <<include>> Credit party Initiating agent Initiating Credit party Sort Prepare onward Prepare onward party party <<include>> payment interbank payment interbank payment Debit party Debit party <<include>> <<include>> <<include>> Check cus.-to-bank Assess cus.-to-bank Validate Assess interbank payment payment risk interbank payment risk authorization payment First agent <<extend>> Validate cus.-to-bank payment Payment Clearing Payment Settlement Final agent agent agent Generate regulatory <<extend>> reporting information e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 28. from business information model to... ...message model Slide 28
  • 29. from message model to... …physical representation Slide 29
  • 30. XML Schema to... Slide 30
  • 31. BUY – SHIP – PAY model van UN/CEFACT Identify Potential CheckCredit Trading Partner «include» Establish Business «include» Manufacture Agreement «include» Order Customer Ship Supplier Pay Authority Intermediary e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 32. Long term convergence goal A single ISO-UN/CEFACT approach UNIFI Registration Management Group UNIFI Users UNIFI UNIFI Standards Registration ISTH UN / CEFACT Evaluation Groups (All Industries) Authority Omgeo UN/CEFACT Registry/ UNIFI Financial Repository Repository CLS Business Requests Core Data SWIFT Components Dictionary TBG17 Harmo- Trade Services Euroclear Message nisation Payments Common Business Models Cards Business Process ISITC Processes Catalogue Securities Forex www.iso20022.org … ACBI Slide 32
  • 33. 5 Een uitdaging e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009 33
  • 34. Business vragen 4. Competences ? People ? 3. Culture Burn out The Top Competence Principal Mountains Paradise n 2. How to do it ? yo an rC rr ee Ca Value Valley Customer 6. What value chains ? Supply Fields Proces La checkpoint ke Chainy Waters Inp Lake Output Product Channel ut Forests Demington Lake Troughput ek cre t Supplier en Swamps m Shipyard gn of Technology Al i 1. What do we want ? 5. Which means ? Gulf of What technologies ? Quality Gates Source: www.the-art.nl Strategy e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009 Island
  • 35. Uitdagingen - in detail Ondersteun ik een Geschikte Standaard …. standaard V,b, UN/CEFACT Gebruik ik een standaard Juiste … Buyer Seller Aanpak Manier van Testen Goederen / diensten Manier van Implementeren Juiste Adoptie Informatie uitwisseling (o.a. voor betalingen, …) Allemaal v.b. passend ISO 20022 Buyers bank Sellers bank binnen wet- en e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009 regelgeving
  • 36. 6 Referenties e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009 36
  • 37. http://en.wikipedia.org/wiki/Single_Window_System http://www.unece.org/cefact/recommendations/rec33/rec33_trd352e.pdf e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 38. http://ec.europa.eu/enterprise/ict/policy/einvoicing/einvoicing_en.htm e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 39. http://ec.europa.eu/internal_market/payments/einvoicing/index_en.htm e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 40. http://www.cen.eu/cenorm/businessdomains/businessdomains/isss/activity/ebif.asp e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 41. http://www.uncefactforum.org/TBG/TBG1/tbg1.htm e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 42. Vragen ? e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009
  • 43. Contact information Peter Potgieser – Senior Consultant Industry Standards Chair of CEN/ISSS – eBusiness Interoperability Forum Chair of Netherlands Board on eBusiness Standardisation Chair of WebServices Association Vice Chair of ISO 20022 Trade SEG Head of Delegation for ISO/TC68 Financial Services Head of Delegation for ISO/TC154 Member of Delegation for UN/CEFACT Member of UN/CEFACT e-Business, Government and Trade group Member of CEN Delegation to ICT Standards Board Member of Expert Group on Electronic Invoicing Tel: +31 20 383 71 95 / GSM: +31 6301 803 99 E-mail: peter.potgieser@rbs.com e-Factureren – Ontwikkelingen, Standaardisatie, … 11 mei 2009