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Introduction To Evaluation

Introduction To Evaluation



Presentation by Shauna Hayward

Presentation by Shauna Hayward



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  • I. Introductions/Overview   -Welcome -Introductions -Review agenda and packets   -Purpose -provide general information about evaluation and its importance -provide specific guidelines for evaluation design -Credits -Wayne State University: Joanne Sobeck, Ph.D -Public Policy Associates Inc.: Jeff Padden  

Introduction To Evaluation Introduction To Evaluation Presentation Transcript

  • FUNDING RESOURCES FACE TO FACE: INTRODUCTION TO EVALUATION Presented By: Shuna K. Hayward Youth Development Commission www.ydcdetroit.org
  • Evaluation is a Mindset…
    • We are all evaluators
    • Evaluation is continuous
    • Evaluation looks forward, not just backward
    • Involves organizational learning
    • Means people working together
  • Working Definitions
    • 1) Evaluation is the systematic collection of information about the activities and outcomes of a program to improve effectiveness .
  • Working Definitions
    • 2) Evaluation is asking good questions and using the answers to strengthen your program
  • Working Definitions
    • 3) Evaluation is using information to:
          • Make or guide decisions
          • Improve what you do
  • Working Definitions
      • Systematic Collection
      • Asking Good Questions
      • Using Information
      • Improve Effectiveness (Outcomes)
      • Improve what you do (Process)
      • Strengthen Program
  • Evaluation Allows you to examine…
    • What is working well
    • What is not
    • How to Improve
    • There is no bad news, only news!
  • Reasons for Evaluation
    • 1) Program Design/Planning
      • Helps determine how resources should be used
      • Helps determine what should be done and for whom
      • Helps clarify program goals and objectives
    • Strong Evaluation
    • Strong Planning
    Depends On Depends On
  • Reasons for Evaluation
    • 2) Program Improvement
      • Helps determine what you are doing well
      • Helps determine what you are not doing so well
      • Helps determine what you should change
  • Reasons for Evaluation
    • 3) Program Justification/Validation
      • Provides qualitative and quantitative information for funders
      • Provides Credibility
      • Provides Accountability
      • Let’s you know if you’ve achieved your goals
  • Reasons for Evaluation
    • 4) Involves Other Perspectives as
    • well as your own
  • Who is the Evaluation for?
    • Who are the Key Stakeholders?
    • What are some things they probably want to know about your program?
    • What are some of the questions they might ask?
  • Develop a Plan
    • Decide on the following:
      • Who will collect the information (internal/external?)
      • What information will be collected
      • Who will it be collected from
      • What tools will be used
      • When (set a reasonable timeline)
      • What will be done with the information
  • Key Evaluation Steps
    • Clarify Program Mission and Goals
    • Establish Measures (Objectives)
    • Collect Data (Questions/Participants/Tools)
    • Analyze Data
    • Prepare Reports
    • Improve Program
  • Step 1: Clarify Mission and Goals
    • Identify MISSION/PURPOSE
    • -Why the program exists
    • -Who the program serves
    • -What the program does
    • Identify/Clarify GOALS
    • -What you want to accomplish
    • -What success looks like
  • Sample Goals
    • Youth Employment Program
    • Provide a creative, innovative program that exposes young people to the world of work and prepares them for entry level positions.
    • Involve young people in work and/or community service activities that develop positive work habits and skills needed to get and keep a job.
    • Expose youth to various career possibilities by engaging them in career exploration activities
  • Step 2: Establish Measures
    • Identify OBJECTIVES
    • -Must be quantifiable
    • -Data must be available, reliable
    • and valid
    • - Process (what happened)
    • - Outcome (what changed)
  • Good Objectives are SMART
    • S pecific
    • M easurable
    • A ction- oriented
    • R ealistic
    • T imed
  • Sample Objectives
    • Process Objective:
    • 50 youth will be placed at job sites by 6/30/07.
    • Outcome Objective :
    • 80% of youth will show improved employment skills by the end of the program.
  • Step 3: Collect Data
    • Identify questions to be asked
    • Identify participants
    • Identify tools/instruments
    • Gather data systematically and periodically
    • Record data
  • Types of Questions
    • Needs Questions
      • provide information on the demand
      • tell you what’s needed
    • Process Questions
      • provide information on the implementation
      • tell you what happened
    • Outcome Questions
      • provide information on the impact
      • tell you what changed
  • Who Should be Included
    • Participants (recipients of services)
    • Staff
    • Parents
    • Teachers
    • Community members at large
  • Tools to use
    • Surveys/Questionnaires
    • Pre & Post Tests
    • Interviews/Focus Groups
    • Participant Journals
    • Observations
    • Attendance Rosters/Other Records
  • Step 4: Analyze the Data
    • Organize the data
    • Examine the data from all sources
    • Conduct analysis looking for
      • Changes over time
      • Progress relative to goals and objectives
      • Differences between groups
    • Interpret Results
  • Step 5: Prepare Reports
    • Determine Reporting Schedule
    • Develop Reporting Products
    • Report Findings to Key Stakeholders
  • Step 6: Improve Program
    • Share the information/reports internally
    • Incorporate information into planning
    • Use the information to make decisions, changes and improvements
  • Good Luck! For additional information or other training opportunities please contact us at: Youth Development Commission (313) 963-8916 [email_address] or visit www.ydcdetroit.org