BEAnet Presentation, by Alec Minor
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This presentation was part of the FCN-FICM's intranet-sharing session from July 2015.
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BEAnet Presentation, by Alec Minor
- 2. BEA.net Intranet Background ▪ InSite last redesigned in 2007. ▪ Limited functionality (very static). ▪ Content managed by Web team. ▪ Lacking collaboration tools. ▪ Content in silos – organization based, not task based. 2
- 3. BEA.net Insite: What doesn’t work ▪ Content grouped by department and subject can be confusing ▪ Navigation buttons are overwhelming and not consistent ▪ Navigation behind the buttons is not always obvious 3
- 4. BEA.net Insite: What are we lacking ▪ Internal communication tools ▪ Document sharing ▪ Accurate search results ▪ Logical Information Architecture 4
- 5. BEA.net The Big Issues ▪ New BEAnet Information Architecture Top tasks Subject driven ▪ Content management will be at program level Permission based workflow ▪ Technical improvements Collaborative tool (OneBEA) Improved Search Template driven Analytics 5
- 6. BEA.net 6
- 8. BEA.net BEAnet: Content ▪ Easy to update documents ▪ File versioning ▪ Tagging ▪ Advertise to homepage Homepage ▪ Set a content review date ▪ Pre-built templates ▪ Owner/Permissions review date 8
- 9. BEA.net Permissions ▪ Permission based content 9
Editor's Notes
- Notes from mtg: One directional # of pages and files ROT Consistency with design collaboration with OCIO
- Adhoc additions to navigation A-z search Why do we need a redesign? Top accessed pages Q: How would you find the pay scale?
- Improve internal communications – Jim’s list of ideas – blog, wikis, door posters Collaboration Content ownership – access to make immediate updates CARS Improve calendar of events Accurate, updated, relevant information IA – broad and shallow – deep narrow Task orientated Consistant in design and navigation
- Add example – revisions/proposals – blog/wiki tools for comments, review, knowledge management
- Homepage prototype – user centric List what’s new Navigation Task based Icons on right HP feeds
- Problems finding content Search problems – HR Key application – documents -- organize files (topic or division driven) -- Tagging -- Full index searching -- auto archive and review date > Next Example of input form
- Versioning – maintains history Review date –relevant Advertise – Review and approve --Multiple workflow sequences – first manager is emailed, second manager notified for approval. Permissions --Permission based workflow – define groups and sequence, identify staff to be editors, reviewers, final sign off Next > permission based content
- -- Establish Permission based content – define groups --COR agendas, important notices COR guidelines and info – reduce Next - calendar
- Two content types - applications and widget Application types: Calendar E-forms Department homepage Blogs Photo libraries Calendars -brown bag training -Staff meetings -Asd specific events Next > blogs
- Zero based budget – info in centralized space, Blog on safety and security - updated policies on smoking near the building – announcement of upcoming events, reduces emails traffic, Reduce number of meetings Next > widget example
- 4 types – simple, social, feed, external Highlight employees RSS feed and weather – good examples used frequently Daily tips – upcoming reminders >Next polls
- Informal polls Feedback Next > – employee hub
- --replaces employee directory -- keywords skill sets –Centralized space for alerts – workflow process -- Training reminders – feedback on postings – comments suggestions