The Courtauld Institute of Art Integrates DAM with CMS

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Tom Bilson, Head of Digital Media and Geoffrey Lowsley, CMS Officer at the Courtauld Institute of Art share how the Institute uses Digital Asset Management (DAM) combined with their Collections …

Tom Bilson, Head of Digital Media and Geoffrey Lowsley, CMS Officer at the Courtauld Institute of Art share how the Institute uses Digital Asset Management (DAM) combined with their Collections Management System (CMS) to catalogue 3,000,000 images.

Tom will discuss:
• The challenge of sourcing a suitable DAM system to:
o Catalogue their 3,000,000 images
o Link in with their CMS, zetcom's MuseumPlus
• Linking object metadata in their CMS with Extensis digital asset management system Portfolio Server 11
• How they implemented and managed DAM
• How DAM combined with CMS saves time, avoids unnecessary duplication, and enables easy self-service access to files

Norbert Kanter of zetcom and Richard Bamford of Extensis will then discuss how CMS and DAM can benefit your heritage organisation.

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Transcript

  • 1. Presented by The Courtauld Institute of Art – DAM / CMS integration Tom Bilson & Geoffrey Lowsley with Richard Bamford from Extensis and Norbert Kanter from zetcom
  • 2. The Courtauld Institute of Art About The Courtauld Institute of Art is one of the world's leading centres for the study of the history and conservation of art and architecture. Its gallery houses one of Britain's best-loved collections. Based at Somerset House, The Courtauld is also an independent college of the University of London. The Courtauld gallery opens to the public daily and houses one of the world finest collections of Impressionist masterpieces, as well as many other pieces from the Renaissance.
  • 3. The Courtauld Institute of Art History Founded in London in 1932 by: • Textile manufacturer and art collector Samuel Courtauld • Diplomat and art collector Lord Lee of Fareham • Art historian Sir Robert Witt
  • 4. The Courtauld Institute of Art College Today the Courtauld Institute has about 400 students attend from all over the world. Students study a range of courses including: BA, Graduate Diploma and MA in the History of Art, a Postgraduate Diploma in the Conservation of Easel Paintings; an MA in Painting Conservation (Wall Painting); an MA in Curating the Art Museum as well as MPhil and PhD research degrees.
  • 5. The Courtauld Institute of Art Gallery The Courtauld Gallery is situated on the south side of the Strand in central London and opens to the public daily.
  • 6. The Courtauld Institute of Art At its heart are the world famous artworks of The Samuel Courtauld Collection including outstanding masterpieces such as Édouard Manet’s - A Bar at the Folies-Bergère Collection
  • 7. The Courtauld Institute of Art In 2001-3, under lottery funding, The Courtauld digitised and catalogued its collections of paintings (550 works), drawings (6,000 works) which includes some truly exceptional works by Michelangelo, Canaletto, Turner, Toulouse-Lautrec and Seurat, and over 35,000 photographs of architecture and sculpture from its Conway photographic library. However some 3 million images from its photographic library remain to be digitised and are currently uncatalogued. Collection
  • 8. The Courtauld Institute of Art The Courtauld Institute previously had set up another DAM system that was also used as a ‘cataloguing system’ for their collections objects. This previous experience gave them a clear set of requirements. The previous system wasn’t Spectrum compliant. Adding new metadata fields to the database was difficult There were no user groups / community of users. The Courtauld’s decision was based on: - Portfolio’s ability to cope with millions of records - The Portfolio API - Support for multiple catalogues - Advanced media processing - Video handling The Courtauld chose Zetcom Museum Plus who made use of the Portfolio Server API and built the ‘Museum Plus to Portfolio Connector’ Requirement
  • 9. The Courtauld Institute of Art Solution DAMS 1 x Portfolio Server Enterprise 1 x NetMediaMAX, 1 x NetPublish Server 20 Portfolio Client Access Licences 2 Days Professional Services CMS zetcom Museum Plus Professional Services (Data Migration)
  • 10. The Courtauld Institute of Art Solution DAMS Interface (Extensis Portfolio web client)
  • 11. The Courtauld Institute of Art Solution CMS Interface zetcom Museum Plus
  • 12. Extensis Who are we? Extensis® is a leading developer of software and services for creative professionals and workgroups who have been in business for 20 years. Our solutions streamline workflows, securely manage digital assets and fonts. Extensis’ award-winning products include: Portfolio Server® for digital asset management, Universal Type Server® for server-based font management, Suitcase Fusion™ for single-user font management, and the WebINK® web font rental service.
  • 13. Extensis Where we are Our software developers are based in Portland, Oregon, in the US. Our Integrations and Consulting Teams have completed installation and training on five continents. We offer support from locations in the USA, UK, France, Germany and Australia.
  • 14. Extensis Our software and services Digital Asset Management • Portfolio Studio • Portfolio Server Professional • Portfolio Server Enterprise (API, SQL Server Support) • NetPublish Server • NetMediaMAX Font Management • Suitcase Fusion • Universal Type Server • WebINK
  • 15. Extensis Our customers include • English Heritage (UK) • J. Paul Getty Trust (USA) • Kiasma Museum of Contemporary Art (Finland) • National Gallery of Art, (USA) • The National Museum of American History (USA) • The National Gallery (UK) • The Metropolitan Museum of Art (USA) • National Museum of Ireland (Ireland) • Canadian Museum of Nature (CA) • New York Botanical Garden (USA) • Woodland Trust (UK) • Sydney Opera House (Australia) • The Fitzwilliam Museum (UK) • Woodland Trust (UK) • Flora & Fauna International (UK) • National Geographic Society (USA) • Commonwealth War Graves Commission (UK)
  • 16. Portfolio Server DAM delivers efficiency • Centralise and categorise digital assets • Search visually supported data • Optimised data integration • No more need to search the network • No more need to search through USB sticks etc • No need to ask colleagues for images
  • 17. Portfolio Server Administration • Creation of several catalogues/databases • Varied access for individual users • Easy administration via web browser • Fast integration in to your existing network through port administration • Installation on Windows and Mac OS X
  • 18. Portfolio Server Administration
  • 19. Portfolio Server Administration and Users • Active Directory support • Four different user access modes: Reader Editor Publisher Catalogue Administrator • Users can enjoy different access levels to different catalogues
  • 20. Portfolio Server User Guide: Desktop Client • Desktop client for Windows and Mac OS X • Concurrent client licences • Improved organisation through creation of: • Galleries (virtual folders) • Intelligent searching with smart galleries for shared reference. • Custom views for different users • Administration of Autosync folders
  • 21. Portfolio Server Autosync • The creation of Autosync folders are an essential component of Portfolio Server. • With Autosync, often there is an existing folder structure from which data is automatically catalogued. • File Modification Date changes trigger Portfolio Server to update the associated Portfolio catalogues, either manually or on a timed schedule
  • 22. Portfolio Server Metadata • Cataloguing extracts the original Metadata (XMP, IPTC, EXIF, TIFF, QuickTime, Microsoft Office)
  • 23. Portfolio Server Web Client
  • 24. Portfolio Server Web Client & Video
  • 25. Portfolio Server Web Client & Media Scripts
  • 26. Portfolio Server Web Client & file conversions
  • 27. Portfolio Server NetPublish
  • 28. Portfolio Server Q&A / Further Info www.extensis.com/heritage Tom Bilson Tom.Bilson@courtauld.ac.uk Tel+ 44 (0)20 7848 2614 Geoffrey Lowsley @ The Courtauld Geoffrey.Lowsley@courtauld.ac.uk Tel: +44 (0)20 7848 2710 Richard Bamford @ Extensis rbamford@extensis.com Tel: + 44 (0)1604 654 272 Norbert Kanter @ zetcom norbert.kanter@zetcom.com Tel: +49 (0)30 6900 40 400