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Server-based Font Management Best Practices
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Server-based Font Management Best Practices

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Understanding your organization's responsibility to accurately license all of the fonts used in your workflow is just the first step in the process of managing your fonts. In this presentation, Jim ...

Understanding your organization's responsibility to accurately license all of the fonts used in your workflow is just the first step in the process of managing your fonts. In this presentation, Jim Kidwell shows you how to accurately asess your organization's font library and workflow so that you can keep your team creatively charged, efficient and safe from lawsuits.

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    Server-based Font Management Best Practices Server-based Font Management Best Practices Presentation Transcript

    • Server-based Font Management Best Practices
      Jim Kidwell
      Extensis Product Marketing Manager
    • Who am I?
      Extensis Product Marketing Manager
      With Extensis for the past 8 years
      Writer, Speaker, Font Fanatic
    • Agenda
      Why server-based font management?
      Why font compliance?
      Assessing your needs
      Locating resources
      Defining a workflow
      Implementing a solution
      Define ongoing assessment
      Q & A
    • Why Server-based Font Management?
    • Checklist
      • Do you have multiple users that work together on projects?
      • Does your team struggle to keep font libraries in sync?
      • Are you ‘less than confident’ that your font library is properly licensed?
      • Do you get helpdesk calls related to font issues?
      • Does your business lose money if the wrong font is used in production?
      • Are you accountable to a client if the wrong or improperly licensed font is used?
    • Benefits of Server-based Font Management
      Font synchronization
      Reliable storage and distribution
      Font compliance management
    • Why Font Compliance?
    • Rick Santorum’s agency RaiseDigital sued by Typotheque
      “…seeking at least $2 million in damages…”
      …“unauthorized derivative version”…
    • Wizarding World of Harry Potter sued by P22 Type Foundry
      “P22 seeks actual or statutory damages of at least $1.5 million as well as the destruction of all merchandise created with the Cezanne software.”
    • Hadopi (French anti-piracy group) embarrassment
    • NBC sued by Font Bureau
      “…suing for $2 million…”
      “…fonts may be protected by copyright so long as the font qualifies as computer software or a program…”
    • Red Hat sued by Monotype
      Settled for $500K
    • Needs Assessment
      Font users
      Hardware & software
    • Locate Font Resources
      Original source is best
      Collect from user machines/servers
      FontDoctor to collect
      Font Management Best Practices Guides www.extensis.com/fmbpg
    • Begin License Assessment Process
      Original EULA with purchase
      Purchase Orders
      Fonts that are licensed with other products
      Operating System
      Design Software
      Don’t Stress! This can be an ongoing process
    • Analyze how documents move throughyour organization
    • Workgroups
      By need – editorial, production, design, administration
      By publication
      By client
      Special users will become apparent by workgroup type
    • Font Acquisition Process
      Trial purchases
      Preview-only workgroups
      IT acquisition
    • Implement a Solution
      Setup hardware
      Install server
      Add fonts, setup workgroups
      Connect to Active Directory/Open Directory, add users
      Configure automatic backups
      Rollout client software
      TRAIN your users
    • Periodic Inspection
      What to track?
      Set a schedule
      Run reports to ensure compliance
    • Resources + Q & A
      Font Management Best Practices Guideshttp://www.extensis.com/fmbpg
      Server-based Font Management
      Font Management in Mac OS X
      Universal Type Server http://typeserver.com