Server-based Font Management Best Practices
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Server-based Font Management Best Practices

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Understanding your organization's responsibility to accurately license all of the fonts used in your workflow is just the first step in the process of managing your fonts. In this presentation, Jim ...

Understanding your organization's responsibility to accurately license all of the fonts used in your workflow is just the first step in the process of managing your fonts. In this presentation, Jim Kidwell shows you how to accurately asess your organization's font library and workflow so that you can keep your team creatively charged, efficient and safe from lawsuits.

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Server-based Font Management Best Practices Server-based Font Management Best Practices Presentation Transcript

  • Server-based Font Management Best Practices
    Jim Kidwell
    Extensis Product Marketing Manager
  • Who am I?
    Extensis Product Marketing Manager
    With Extensis for the past 8 years
    Writer, Speaker, Font Fanatic
  • Agenda
    Why server-based font management?
    Why font compliance?
    Assessing your needs
    Locating resources
    Defining a workflow
    Implementing a solution
    Define ongoing assessment
    Q & A
  • Why Server-based Font Management?
  • Checklist
    • Do you have multiple users that work together on projects?
    • Does your team struggle to keep font libraries in sync?
    • Are you ‘less than confident’ that your font library is properly licensed?
    • Do you get helpdesk calls related to font issues?
    • Does your business lose money if the wrong font is used in production?
    • Are you accountable to a client if the wrong or improperly licensed font is used?
  • Benefits of Server-based Font Management
    Font synchronization
    Reliable storage and distribution
    Font compliance management
  • Why Font Compliance?
  • Rick Santorum’s agency RaiseDigital sued by Typotheque
    “…seeking at least $2 million in damages…”
    …“unauthorized derivative version”…
  • Wizarding World of Harry Potter sued by P22 Type Foundry
    “P22 seeks actual or statutory damages of at least $1.5 million as well as the destruction of all merchandise created with the Cezanne software.”
  • Hadopi (French anti-piracy group) embarrassment
  • NBC sued by Font Bureau
    “…suing for $2 million…”
    “…fonts may be protected by copyright so long as the font qualifies as computer software or a program…”
  • Red Hat sued by Monotype
    Settled for $500K
  • Needs Assessment
    Font users
    Hardware & software
  • Locate Font Resources
    Original source is best
    Collect from user machines/servers
    FontDoctor to collect
    Font Management Best Practices Guides www.extensis.com/fmbpg
  • Begin License Assessment Process
    Original EULA with purchase
    Purchase Orders
    Fonts that are licensed with other products
    Operating System
    Design Software
    Don’t Stress! This can be an ongoing process
  • Analyze how documents move throughyour organization
  • Workgroups
    By need – editorial, production, design, administration
    By publication
    By client
    Special users will become apparent by workgroup type
  • Font Acquisition Process
    Trial purchases
    Preview-only workgroups
    IT acquisition
  • Implement a Solution
    Setup hardware
    Install server
    Add fonts, setup workgroups
    Connect to Active Directory/Open Directory, add users
    Configure automatic backups
    Rollout client software
    TRAIN your users
  • Periodic Inspection
    What to track?
    Set a schedule
    Run reports to ensure compliance
  • Resources + Q & A
    Font Management Best Practices Guideshttp://www.extensis.com/fmbpg
    Server-based Font Management
    Font Management in Mac OS X
    Universal Type Server http://typeserver.com