Keep your team's font use safe and legal
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Keep your team's font use safe and legal

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Your team may be at legal risk and not know it. Fonts are purchased and controlled by end user license agreements. Do you know what all of your licenses allow you to do? Track your licenses and ...

Your team may be at legal risk and not know it. Fonts are purchased and controlled by end user license agreements. Do you know what all of your licenses allow you to do? Track your licenses and distribute your fonts using server-based font management

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Keep your team's font use safe and legal Keep your team's font use safe and legal Presentation Transcript

  • Keep the Lawyersat bay withServer-basedFont ManagementPresented Jim Kidwellby
  • Who am I? • Extensis Product Marketing Manager • With Extensis for the past 8 years • Writer, Speaker, Font Fanatic
  • Agenda• Why server-based font management?• Why font compliance?• Assessing your needs• Defining your workflow• Locating resources• Implementing a solution• Define ongoing assessment• Q&A
  • Why Server-basedFont Management?
  • Checklist√ Do you have multiple users that work together on projects?√ Does your team struggle to keep font libraries in sync?√ Are you „less than confident‟ that your font library is properly licensed?√ Do you get helpdesk calls related to font issues?√ Does your business lose money if the wrong font is used in production?√ Are you accountable to a client if the wrong or improperly licensed font is used?
  • Benefits of server-basedFont Management• Font synchronization• Reliable storage and distribution• Font compliance management
  • Why Font Compliance?
  • Rick SantorumUS Presidential candidate‟sdesign agency, Raise Digitalsued by Typotheque “…seeking at least $2 million in …“unauthorized damages…” derivative version”…
  • NBC Universal‟sWizarding World of Harry PotterSued by P22 Type Foundry “P22 seeks actual or statutory damages of at least $1.5 million as well as the destruction of all merchandise created with the Cezanne software.”
  • HadopiFrench anti-piracygroup embarrassed
  • NBC• Sued by Font Bureau in 2009 for $2 million• Sued by House Industries in July 2012 for $3.5 million “…fonts may be protected by copyright so long as the font qualifies as computer software or a program…”
  • Red HatSued by Monotype Settled for $500K
  • Getting Started
  • Assess your needs• Font users• Hardware and software
  • Analyze how documents movethrough your organization
  • Workgroups• By need – editorial, production, design, administration• By publication• By client• Special users will become apparent by workgroup type
  • Locate font resources• Original source is best• Collect from user machines/servers• FontDoctor to collect• Font Management Best Practices Guides www.extensis.com/fmbpg
  • Begin licenseassessment process• Original EULA with purchase• Purchase Orders• Fonts that are licensed with other products • Operating System • Design Software• Don‟t Stress! This can be an ongoing process
  • Font acquisition process• Trial purchases• Preview-only workgroups• IT acquisition
  • Implementation• Setup hardware• Install server• Add fonts, setup workgroups• Connect to Active Directory/Open Directory and add users• Configure automatic backups• Rollout client software• TRAIN your users
  • Periodic inspection• What to track?• Set a schedule• Run reports to ensure compliance
  • Resources + Q & A• Font Management Best Practices Guides http://www.extensis.com/fmbpg • Server-based Font Management • Font Management in Mac OS X• Universal Type Server http://typeserver.com