Purchase Order Configuration       SAP MM  Training Document
SAP MM Training Document - Purchase Order ConfigurationTABLE OF CONTENTSTABLE OF SYMBOLS                                  ...
SAP MM Training Document - Purchase Order ConfigurationTABLE OF SYMBOLSIcon                Meaning                    Path...
SAP MM Training Document - Purchase Order ConfigurationTRANSACTIONS USEDTransaction      NameOM1R             Maintain per...
SAP MM Training Document - Purchase Order ConfigurationOVERVIEWPurchase orders are used by companies to request a vendor o...
SAP MM Training Document - Purchase Order ConfigurationREQUIREMENTSCONFIGURATIONProgram name               LocationCreate ...
SAP MM Training Document - Purchase Order ConfigurationGLOSSARYChecking rule Examination that revise the availability of a...
SAP MM Training Document - Purchase Order ConfigurationCOURSE MATERIALS1. PURCHASE ORDER CONFIGURATION1.1. DEFINE NUMBER R...
SAP MM Training Document - Purchase Order ConfigurationThe screen shown in Fig. 2 will appear with three options: View int...
SAP MM Training Document - Purchase Order ConfigurationInsert the following information and press Insert      . Click Save...
Preview Original paying document published on :http://expertplug.com/materials/training/sap-purchase-order-configurationYo...
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Sap training document purchase order configuration

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Sap training document purchase order configuration

  1. 1. Purchase Order Configuration SAP MM Training Document
  2. 2. SAP MM Training Document - Purchase Order ConfigurationTABLE OF CONTENTSTABLE OF SYMBOLS -3-TYPOGRAPHY -3-TRANSACTIONS USED -4-OVERVIEW -5-REQUIREMENTS -6- CONFIGURATION -6- MASTER DATA -6- ROLES -6-GLOSSARY -7-COURSE MATERIALS -8- 1. PURCHASE ORDER CONFIGURATION -8- 1.1. DEFINE NUMBER RANGES -8- 1.2. DEFINE DOCUMENT TYPES - 10 - 1.2.1. ALLOWED ITEM CATEGORIES - 12 - 1.2.2. LINK PURCHASE REQUISITION - 13 - 1.3. SET TOLERANCE LIMITS FOR PRICE VARIANCE - 14 - 1.4. SET UP STOCK TRANSPORT ORDER - 17 - 1.4.1. DEFINE SHIPPING DATA FOR PLANTS - 17 - 1.4.2. CREATE CHECKING RULE - 20 - 1.4.3. DEFINE CHECKING RULE - 23 - 1.4.4. ASSIGN DELIVERY TYPE AND CHECKING RULE - 26 - 1.5. SET UP AUTHORIZATION CHECK FOR G/L ACCOUNTS - 27 - 1.6. INVOICING PLAN - 29 - 1.6.1. INVOICING PLAN TYPES - 30 - 1.6.1.1. MAINTAIN PERIODIC INVOICING PLAN TYPES - 30 - 1.6.1.2. MAINTAIN PARTIAL INVOICING PLAN TYPES - 33 - 1.6.2. MAINTAIN DATE IDS - 36 - 1.6.3. DATE CATEGORIES - 37 - 1.6.3.1. MAINTAIN DATE CATEGORY FOR INVOICING PLAN TYPE - 38 - 1.6.3.2. DEFINE DEFAULT DATE CATEGORY FOR INVOICING PLAN TYPE - 40 - 1.6.4. DEFINE RULES FOR DATE DETERMINATION - 42 - 1.6.5. DEFINE INVOICE BLOCK - 44 - -2-
  3. 3. SAP MM Training Document - Purchase Order ConfigurationTABLE OF SYMBOLSIcon Meaning Path to find transaction in SAP Menu/SAP Customizing th Note Example input data Prerequisites, configuration, master data or roles needed before working on a configuration transactionTYPOGRAPHYIcon MeaningExample text Words or characters that appear on screen. It includes screen names, field texts, button names, menu names and options. namesEx am pl e te x t Words or phrases that the user will type when required. -3-
  4. 4. SAP MM Training Document - Purchase Order ConfigurationTRANSACTIONS USEDTransaction NameOM1R Maintain periodic invoicing plan typesOM2R Maintain partial invoicing plan typesOM3R Maintain date idsOM4R Maintain date category for invoicing plan typeOM5R Define default date category for invoicing plan typeOM6R Maintain date proposal for partial invoicing plansOM7R Define rules for date determinationOMRP Set up authorization check for g/l accountsOM8R Define invoice blockS_ALR_87002146 Define number rangesS_ALR_87002189 Define shipping data for plantsS_ALR_87002192 Create checking ruleS_ALR_87002196 Set tolerance limits for price varianceS_ALR_87002197 Define document typesS_ALR_87100962 Define checking ruleS_ALR_87100965 Assign delivery type and checking rule -4-
  5. 5. SAP MM Training Document - Purchase Order ConfigurationOVERVIEWPurchase orders are used by companies to request a vendor or a supply plant toprovide materials or services at a certain point in time and at a certain price. Purchaseorders start the purchasing process and ends with the receipt of the inventory in thecompany.Throughout this document, users will be able to create different document types ofpurchase orders with their own characteristics, including limits of price variants, howthese documents will be linked with purchase requisitions and how invoices will becreated for repetitive purchasing orders. -5-
  6. 6. SAP MM Training Document - Purchase Order ConfigurationREQUIREMENTSCONFIGURATIONProgram name LocationCreate sales and SAP Menu > Logistics > Master data > Business partner > Customer > Createdistribution customer > Sales and distributionDefine delivery types SPRO > Logistics execution > Shipping > Deliveries > Define delivery typesMASTER DATAData Type Use in0001 Plant Define shipping data for plants0001 Sales organization Define shipping data for plants01 Distribution channel Define shipping data for plants02 Division Define shipping data for plants501000 Customer number Define shipping data for plantsFR Language key Define shipping data for plantsFR01 Company code Set tolerance limits for price varianceLF Delivery type Assign delivery type and checking ruleNB Purchase requisition document type Link purchase requisitionNBF Field selection key Define document typesSAP Update group statistics Define document typesROLESBusiness Role Technical Name Function - - - -6-
  7. 7. SAP MM Training Document - Purchase Order ConfigurationGLOSSARYChecking rule Examination that revise the availability of a material in a plant for stocktransport requisitions.Date category Settings that control functions for invoicing plans such as calculationrules and invoice creation blocking.Date determination Rules created to establish invoice date creation based on an initialdate and how often do these invoices must be created.Document type Identifier allowing differentiation between various purchase orderdocuments.Invoicing plan Listing of dates on which invoices for purchase order items coveringmaterial or services are to be entered and subsequently paid.Item category Group that determines how the material will be defined in a purchaserequisition and purchase order. Definition can be such as material number requirement,account assignment requirement, stock item management, and if goods receipt orinvoice receipt are needed.Purchase order Formal request from a purchasing organization to a vendor or plant tosupply or provide a certain quantity of goods or services at a certain point of time.Purchase requisition Requests for purchasing a certain quantity of materials orservices so that it is available at a certain time.Purchasing process Companys process which consists of the creation of a purchaseorder up until the goods receipt of the inventory into the company.Stock transport order Purchase orders used to request materials transfer betweenplants of the same company or different companies. -7-
  8. 8. SAP MM Training Document - Purchase Order ConfigurationCOURSE MATERIALS1. PURCHASE ORDER CONFIGURATION1.1. DEFINE NUMBER RANGESTo define a purchase orders number ranges, follow the path given below: SPRO > Materials management > Purchasing > Purchase management Menu Path order > Define number ranges Transaction S_ALR_87002146 Fig. 1 - Menu path for transaction S_ALR_87002146. -8-
  9. 9. SAP MM Training Document - Purchase Order ConfigurationThe screen shown in Fig. 2 will appear with three options: View intervals, Changestatus, Change intervals. To maintain number ranges, click on Change intervals . Fig. 2 - Initial screen of transaction S_ALR_87002146.A new screen, as shown in Fig. 3, will appear with a list of number range intervalsdefined. Many intervals can be added for these documents. The table shows the limitsof an interval and, if it is in use, the current number that is being used up to thatmoment. Fig. 3 - Manage intervals for Purchase Orders.To add a new interval, click on Interval and a pop-up window will appearrequesting the intervals limits and current number. -9-
  10. 10. SAP MM Training Document - Purchase Order ConfigurationInsert the following information and press Insert . Click Save to confirm changes. No. 02 From number 20000000 To number 30000000 Current number 0To modify a number range, select the interval needed and change its From number andTo number as needed.To delete intervals, select the needed ranges at the left side of the table and click .In both cases, click Save to confirm changes and a confirmation message willappear . Note Number ranges lower limits can only be modified during initial entry or as long as it has not been used. Entries can only be deleted when ranges have not been used (Current number is initial). Current1.2. DEFINE DOCUMENT TYPESThis transaction will allow the user to create different types of purchase orderdocuments, with its corresponding item intervals, follow-on documents, number range follow onintervals and screen selection.To manage document types, follow the path given below: SPRO > Materials management > Purchasing > Purchase Menu Path order > Define document types Transaction S_ALR_87002197 - 10 -
  11. 11. Preview Original paying document published on :http://expertplug.com/materials/training/sap-purchase-order-configurationYou can find many more full SAP training material on www.ExpertPlug.com and SAP jobs.ExpertPlug is an SAP marketplace for training materials and an online community of experts. Weoffer a simple way for the global SAP workforce, consulting companies and industry to market theirskills and find quality information.As an SAP Expert, you can also market your SAP skills and make extra cash by publishing SAPdocuments on www.ExpertPlug.com.

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