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Sap fi training electronic bank statement configuration

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Sap fi training electronic bank statement configuration Sap fi training electronic bank statement configuration Document Transcript

  • Electronic BankStatement Configuration SAP FI Training Document
  • SAP FI Training Document - Electronic Bank Statement ConfigurationTABLE OF CONTENTSTABLE OF SYMBOLS -3-TYPOGRAPHY -3-TRANSACTIONS USED -3-OVERVIEW -4-REQUIREMENTS -5- CONFIGURATION -5- MASTER DATA -5- ROLES -5-GLOSSARY -6-COURSE MATERIALS -7- 1. USING ELECTRONIC BANK STATEMENTS IN SAP -7- 1.1. ELECTRONIC BANK STATEMENT FORMAT -7- 1.2. HOW DOES ELECTRONIC BANK STATEMENT PROGRAM WORKS - 7 - 2. ELECTRONIC BANK STATEMENT CONFIGURATION -9- 2.1. MANAGE ACCOUNT SYMBOLS - 10 - 2.1.1. CREATE ACCOUNT SYMBOLS - 11 - 2.1.2. ASSIGN G/L ACCOUNTS TO ACCOUNT SYMBOL - 12 - 2.2. POSTING RULES - 14 - 2.2.1. CREATE POSTING RULES - 14 - 2.2.2. DEFINE POSTING RULES - 15 - 2.3. TRANSACTION TYPES - 17 - 2.3.1. CREATE TRANSACTION TYPE - 17 - 2.3.2. ASSIGN EXTERNAL TRANSACTION TYPES TO POSTING RULES - 18 - 2.3.3. ASSIGN BANK ACCOUNTS TO TRANSACTION TYPES - 20 - -2-
  • SAP FI Training Document - Electronic Bank Statement ConfigurationTABLE OF SYMBOLSIcon Meaning Path to find transaction in SAP Menu/SAP Customizing Note Example input data Prerequisites, configuration, master data or roles needed before working on a configuration transactionTYPOGRAPHYIcon MeaningExample text Words or characters that appear on screen. It includes screen names, field texts, button names, menu names and options. namesEx am pl e te x t Words or phrases that the user will type when required.TRANSACTIONS USEDTransaction NameOBBY Transaction typesOT50 Account determination: Posting specificationsOT51 External transactions for Electronic Bank StatementOT55 Allocate banks to transaction types for Electronic Bank StatementOT56 Keys for posting rulesOT58 Account determination: Posting specificationsOT83 Make global settings for Electronic Bank Statement -3-
  • SAP FI Training Document - Electronic Bank Statement ConfigurationOVERVIEWBank statements for a companys account nowadays can be obtained from the bankelectronically. Many banks allow clients to retrieve transaction information from theirbank accounts through an electronic medium in a specific international format. Suchformat can be imported to SAP into corresponding G/L accounts for clearing. Sincepostings are done automatically, users need to configure the path the program will takefor each bank accounts electronic bank statement.At the end of this procedure, users will be able to specify how each banks transactiontype will be posted automatically in SAP. This is done through a series of steps thatjoins external transaction codes to internal, user-specified codes and G/L accounts. -4-
  • SAP FI Training Document - Electronic Bank Statement ConfigurationREQUIREMENTSCONFIGURATIONProgram name LocationDefine house banks SPRO > Financial accounting (new) > Bank accounting > Bank accounts > Define house banksEdit G/L account Accounting > Financial accounting > General Ledger > Master records > G/Lcentrally accounts > Individual processing > CentrallyMASTER DATAData Type Use inCAFR Chart of accounts Make global settings for electronic bank statement104000 G/L account Assign accounts to account symbol104001 G/L account Assign accounts to account symbol104002 G/L account Assign accounts to account symbolZR Document type Define posting rulesFR01 Company code Assign bank accounts to transaction types1043506033 Bank key Assign bank accounts to transaction types98562134578 Bank account Assign bank accounts to transaction typesROLESBusiness Role Technical Name Function- - - -5-
  • SAP FI Training Document - Electronic Bank Statement ConfigurationGLOSSARYAccount symbol Posting specifications that determine to which G/L account a posting will be carried out.Bank account Number of a companys account at the bank.Bank key Field that identifies a house bank for a specific country.Electronic Bank Statement (EBS) Bank statement retrieved from banks in a specific electronic format as required in SAP.External transaction type Keys supplied by the banks that identify the kind of transaction made in each line item of a bank statement.House bank Financial institution through which the company makes its internal banking transactions, and is the link between a bank account and G/L accounts.Interpretation algorithms Rules that determine whether the program should search the note to payee line items of an electronic bank statement, and determines how the system will read such lines.Note to payee Information that can be added to an Electronic Bank Statement and contains relevant information for the business partner.Posting rule Configuration that determines which posting specification is triggered by an external transaction type.Transaction type Codes created to group house banks that have the same external transaction types. -6-
  • SAP FI Training Document - Electronic Bank Statement ConfigurationCOURSE MATERIALS OURSE1. USING ELECTRONIC BANK STATEMENTS IN SAP1.1. ELECTRONIC BANK STATEMENT FORMATA bank statement contains detailed information of all the transactions made in aparticular bank account for a period of time. Electronic bank statements (EBS) used inSAP are divided in two sections:• General information of the house bank• List of individual line items that represent the transactions that were posted to the account.SAP supports different international formats for electronic bank statements, being themost commonly used MultiCash Format and SWIFT MT940. MultiCash Format allows ostusers to import several bank statements at once, even from different institutions.1.2. HOW DOES ELECTRONIC BANK STATEMENT PROGRAM WORKSWhen running an EBS transaction, it can do two things: t• Post documents to clearing accounts (bank posting), for which a bank transaction must be identified.• Post and clear documents located in customers accounts (subledger posting), for which clearing information must be found (document number for examp that will example) match customers open items.When the program runs, it does the following sequence: Note Please read the GLOSSARY terms to help you understand the following steps. Throughout the document each action will be explained on -7-
  • SAP FI Training Document - Electronic Bank Statement Configuration how it must be configured for a correct program execution.1. For the bank key and bank account provided in the EBS, the program will first find a transaction type which will define how postings will be done.2. The program reads each line item and searches the posting rule associated for the specific external transaction type.3. Each posting rule contains specifications on how debit/credit postings will be made through account symbols configuration.4. Account symbols have G/L accounts associated that will define to which accounts the postings will be made.5. Two line items are created, and a document is saved per EBS line item or transaction type. This occurs as long as the program finds all the information needed from the EBS and the configuration.To clear items, EBS must contain a note to payee which will be interpreted according tocertain algorithms that SAP provides. -8-
  • SAP FI Training Document - Electronic Bank Statement Configuration2. ELECTRONIC BANK STATEMENT CONFIGURATIONMake global settings for Electronic Bank Statement is a transaction used to configure lautomatic bank statement integration with SAP. The bank statements used in thistransaction refer to electronic documents sent by the bank in a specific format which willbe entered in order to post each bank transaction into corresponding G/L accounts.This program will allow the user to define banks transactions to G/L accounts anddefine posting rules for each line item that comes in a bank statement for eachparticular financial institution. To configure electronic bank statement, follow the next bankpath: SPRO > Financial Accounting (new) > Bank accounting > Business transactions > Payment transactions > Electronic Menu Path bank statement > Make global settings for electronic bank statement Transaction OT83 Fig. 1 - Menu path for transaction -9-
  • Preview Original paying document published on :http://expertplug.com/materials/training/sap-fi-training-electronic-bank-statement-configurationYou can find many more full SAP training material and SAP jobs on http://expertplug.com/.ExpertPlug is an SAP marketplace for training materials and an online community of experts. Weoffer a simple way for the global SAP workforce, consulting companies and industry to market theirskills and find quality information.As an SAP Expert, you can also market your SAP skills and make extra revenue by publishing SAPdocuments on http://expertplug.com/.