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Sap fi configure gl automatic clearing

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  • 1. Configure G/LAutomatic Clearing SAP FI Training Document
  • 2. SAP FI Training Document - Configure G/L Automatic ClearingTABLE OF CONTENTSTABLE OF SYMBOLS -3-TYPOGRAPHY -3-OVERVIEW -4-REQUIREMENTS -5- CONFIGURATION -5- MASTER DATA -5- ROLES -5-GLOSSARY -6-COURSE MATERIALS -7- 1. CONFIGURATION OF G/L ACCOUNTS AUTOMATIC CLEARING -7- 1.1. PREPARE AUTOMATIC CLEARING -7- 1.1.1. ADD CLEARING CRITERIA -8- 1.1.2. EDIT CLEARING CRITERIA -9- 1.1.3. DELETE CLEARING CRITERIA - 10 - 1.2. DEFINE TOLERANCE GROUPS FOR G/L ACCOUNTS - 11 - 1.2.1. CREATE G/L ACCOUNT TOLERANCE GROUP - 12 - 1.2.1.1. HOW G/L ACCOUNTS TOLERANCE GROUPS WORK - 13 - 1.2.2. EDIT G/L ACCOUNT TOLERANCE GROUP - 13 - 1.2.3. DELETE G/L ACCOUNT TOLERANCE GROUP - 14 - 1.3. DEFINE TOLERANCE GROUPS FOR EMPLOYEES - 15 - 1.3.1. CREATE EMPLOYEE TOLERANCE GROUP - 16 - 1.3.2. EDIT EMPLOYEE TOLERANCE GROUP - 18 - 1.3.3. DELETE EMPLOYEE TOLERANCE GROUP - 19 - 1.4. CREATE ACCOUNTS FOR CLEARING DIFFERENCES - 20 - 1.4.1. DEFINING RULES - 21 - 1.4.2. DEFINING ACCOUNTS - 22 - 1.4.2.1. ACCOUNTS DETERMINED BY DEBIT/CREDIT - 22 - 1.4.2.2. ACCOUNTS DETERMINED BY TAX CODE - 23 - 1.4.2.3. ACCOUNTS DETERMINED DEBIT/CREDIT AND TAX CODE - 24 - 1.4.2.4. ACCOUNTS WITH NO DETERMINATION - 24 - 1.4.2.5. EDIT ACCOUNTS - 25 - 1.4.2.6. DELETE ACCOUNTS - 25 - 1.4.3. DEFINING POSTING KEYS - 26 - -2-
  • 3. SAP FI Training Document - Configure G/L Automatic ClearingTABLE OF SYMBOLSIcon Meaning Path to find transaction in SAP Menu/SAP Customizing Note Example input dataTYPOGRAPHYIcon MeaningExample text Words or characters that appear on screen. It includes screen names, field texts, button names, menu names and options. namesEx am pl e te x t Words or phrases that the user will type when required. -3-
  • 4. SAP FI Training Document - Configure G/L Automatic ClearingOVERVIEWIn order for a company to organize their finished transactions, SAP provides a programthat allows them to group open items by their debit/credit balances. The total of theitems involved in the clearing process must be zero. The account balance left reflectsthe total of unfinished transactions.This document will show you how to configure automatic clearing of G/L accounts,which will help you separate finished from the unfinished transactions. -4-
  • 5. SAP FI Training Document - Configure G/L Automatic ClearingREQUIREMENTSCONFIGURATIONProgram name LocationEdit G/L account SPRO > Financial accounting (new) > General ledger accounting (new) >centrally Master data > G/L accounts > G/L account creation and processing > Edit G/L account (Individual processing) > Edit G/L account centrallyMASTER DATAData Type Use in104100 G/L account for clearing differences Automatic posting configuration104200 G/L account for clearing differences Automatic posting configurationV1 Tax code Automatic posting configuration by tax codeROLESBusiness Role Technical Name Function • Clearing a G/L accountClear Open G/L • Automatic clearing SAP_FI_GL_CLEAR_OPEN_ITEMSAccount Items • Processing a GR/IR clearing account • Make G/L account postings.G/L Account postings SAP_FI_GL_POST_ENTRY • Receivables administration • Automatic clearing -5-
  • 6. SAP FI Training Document - Configure G/L Automatic ClearingGLOSSARYAutomatic clearing Program that based on certain configuration and selection criteria will determine if a group of postings can be cleared.Clearing Consists in grouping documents related to a business transaction in order to settle them.Clearing difference Occurs when the balance of a group of postings selected to be cleared is not zero.Clearing document Posting created by the system when a group of postings are cleared.Expense account P&L Ledger accounts that show a debit balance.Open item Line posting that reflects unfinished business transactions.Posting key Numerical key that determines a line postings account type and debit/credit posting.Revenue account P&L Ledger accounts that show a credit balance.Tax code Two-digit code that represents the specifications used for calculating tax.Tolerance group Configuration that define rules by which a clearing document can be posted when the net amount of a group of postings is not zero. -6-