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Sap fi automatic payment configuration

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  • 1. Automatic Payment Configuration SAP FI Training Document
  • 2. SAP FI Training Document - Automatic Payment ConfigurationTABLE OF CONTENTSTABLE OF SYMBOLS -4-TYPOGRAPHY -4-TRANSACTIONS USED -4-OVERVIEW -5-REQUIREMENTS -6- CONFIGURATION -6- MASTER DATA -6- ROLES -6-GLOSSARY -7-COURSE MATERIALS -8- 1. MAINTAIN PAYMENT PROGRAM -8- 1.1. CONFIGURE ALL COMPANY CODES FOR PAYMENT -9- 1.1.1. CREATE COMPANY CODE FOR PAYMENT - 10 - 1.1.2. EDIT COMPANY CODE FOR PAYMENT - 12 - 1.1.3. DELETE COMPANY CODE FOR PAYMENT - 12 - 1.2. CONFIGURE PAYING COMPANY CODES - 13 - 1.2.1. CREATE PAYING COMPANY - 14 - 1.2.2. EDIT PAYING COMPANY - 16 - 1.2.3. DELETE PAYING COMPANY - 16 - 1.3. SET PAYMENT METHOD PER COUNTRY - 16 - 1.3.1. MANAGE PAYMENT METHOD PER COUNTRY - 18 - 1.3.1.1. CREATE PAYMENT METHOD PER COUNTRY - 18 - 1.3.1.2. EDIT PAYMENT METHOD PER COUNTRY - 19 - 1.3.1.3. DELETE PAYMENT METHOD PER COUNTRY - 19 - 1.3.2. SET CURRENCIES ALLOWED - 20 - 1.3.3. DEFINE PERMITED DESTINATION COUNTRIES - 20 - 1.3.4. SET NOTE TO PAYEE BY ORIGIN - 21 - 1.4. SET PAYMENT METHODS IN COMPANY CODE - 22 - 1.4.1. CREATE PAYMENT METHOD IN COMPANY CODE - 23 - 1.4.2. EDIT PAYMENT METHOD IN COMPANY CODE - 24 - 1.4.3. DELETE PAYMENT METHOD IN COMPANY CODE - 25 - 1.5. MANAGE HOUSE BANKS AND BANK ACCOUNTS - 25 - -2-
  • 3. SAP FI Training Document - Automatic Payment Configuration1.6. SET BANK DETERMINATION - 25 - 1.6.1. RANKING ORDER - 27 - 1.6.2. BANK ACCOUNTS - 28 - 1.6.3. AVAILABLE AMOUNTS - 29 - 1.6.4. VALUE DATE - 30 - 1.6.5. EXPENSES/CHARGES - 31 - -3-
  • 4. SAP FI Training Document - Automatic Payment ConfigurationTABLE OF SYMBOLSIcon Meaning Path to find transaction in SAP Menu/SAP Customizing Note Example input data Prerequisites, configuration, master data or roles needed before working on a transactionTYPOGRAPHYIcon MeaningExample text Words or characters that appear on screen. It includes screen names, field texts, button names, menu names and options.Ex am pl e te x t Words or phrases that the user will type when required.TRANSACTIONS USEDTransaction NameFBZP Customizing: Maintain Payment ProgramFI12 Manage house banks and bank accountsS_ALR_87100687 Set up all company codes for payment transactionsS_ALR_87100688 Set up paying company codes for payment transactionsS_ALR_87100689 Set up payment methods per country for payment transactionsS_ALR_87100690 Set up payment methods per company code for payment transactionsS_ALR_87100691 Set up bank determination for payment transactions -4-
  • 5. SAP FI Training Document - Automatic Payment ConfigurationOVERVIEWCompanies need to handle outgoing and incoming payments in order to maintainrelationships with vendors and customers. SAP features payment transactions thatallow the user to create payment documents both manually or automatically. Thisdocument is focusing on automatic payments.Companies usually have more than one financial institution through which paymentscan be made. Therefore, in order to generate payment transactions automatically, usersmust configure a series of steps that will indicate the automatic payment program underwhat circumstances a certain bank will be used for paying. To make a successfulconfiguration, users must consider: what is to be paid, when payment is carried out, towhom the payment is made, how the payment is made and from where the payment ismade.At the end of this procedure, users will be able to maintain different payment methodsper bank account, that will conclude in a correct selection of a bank account used for aspecific payment. -5-
  • 6. SAP FI Training Document - Automatic Payment ConfigurationREQUIREMENTSCONFIGURATIONProgram name LocationAdjust payment medium SPRO > Financial accounting (new) > Accounts receivable and accountsformat payable > Business transactions > Outgoing payments > Automatic outgoing payments > Payment media > Make settings for payment medium formats from payment medium workbench > Adjust payment medium formatDefine house banks SPRO > Financial accounting (new) > Bank accounting > Bank accounts > Define house banksDefine sender details SPRO > Financial accounting (new) > Accounts receivable and accountsfor payment forms payable > Business transactions > Outgoing payments > Automatic outgoing payments > Payment media > Define sender details for payment formsMASTER DATAData Type Use inFR01 Company code Configure company codes for paymentF110_FR_AVIS SAPscript Configure paying company codesF110_EDI_01 SAPscript Configure paying company codesSAP_EXAMPLE Payment medium format Manage payment method per countryBQE03 House bank Bank selection98562 Account ID Bank selection511702 G/L account Bank selectionROLESBusiness Role Technical Name Function- - - -6-
  • 7. SAP FI Training Document - Automatic Payment ConfigurationGLOSSARYAccount ID Code that together with the house bank uniquely defines a bank account.Bank determination Process in which the payment program automatically determines through which bank account the payments will be done.Bank subaccount G/L account, sometimes different from the G/L account specified for an account ID, in which payments will be posted according to their payment method.Company code Smallest organizational unit within financial accounting.Form Document that will be printed while executing a payment transaction.House bank Financial institution through which the company makes its internal banking transactions, and is the link between a bank account and G/L accounts.Note to payee Information that can be added to a Payment Medium Format and contains relevant information for the business partner.Paying company code Company which processes payment transactions.Payment medium Document created during automatic payment and that is sent to the companys house banks.Payment method Procedure by which different types of payments are made.Sending company code Company whose information will be sent to the business partner in the documents generated during payment transactions.Value date Number of days that elapse between the posting date of the payment run and the value date at the bank. -7-
  • 8. SAP FI Training Document - Automatic Payment ConfigurationCOURSE MATERIALS1. MAINTAIN PAYMENT PROGRAMMaintain payment program is a transaction that contains the main programs forconfiguring payments. This transaction presents links to the main programs needed forusing payment program.All options that appear in the transaction also appear in the following path: SPRO > Financial Accounting (new) > Accounts receivable and accounts payable > Business transactions > Outgoing Menu Path payments > Automatic outgoing payments > Payment method/Bank selection for payment program Transaction FBZP Fig. 1 - Path for menu Payment Configuration -8-
  • 9. SAP FI Training Document - Automatic Payment ConfigurationEnter the transaction, and the screen shown in Fig. 2 will appear. This screen groupsthe main configuration the user needs to make for payment transactions, each of whichwill be explained in the subsequent sections. Fig. 2 - Initial screen of transaction FBZP.1.1. CONFIGURE ALL COMPANY CODES FOR PAYMENTThis program will let the user establish which companies will be used for paymenttransactions. A sending and a paying company code for each company for payment willbe set. SPRO > Financial accounting (new) > Accounts receivable and accounts payable > Business transactions > Outgoing Path payments > Automatic outgoing payments > Payment method/Bank selection for payment program > Set up all company codes for payment transactions Transaction S_ALR_87100687 FBZP All company codes option -9-
  • 10. SAP FI Training Document - Automatic Payment Configuration Fig. 3 - Menu path for transaction S_ALR_87100687.The Overview screen, as shown in Fig. 4Error! Reference source not found., lists allcompanies that have a payment configuration. Fig. 4 - Overview screen of transaction S_ALR_87100687.1.1.1. CREATE COMPANY CODE FOR PAYMENT Master data FR01 - 10 -
  • 11. Preview Original paying document published on :http://expertplug.com/materials/training/sap-fi-automatic-payment-configurationYou can find many more full SAP training material and SAP jobs on http://expertplug.com/.ExpertPlug is an SAP marketplace for training materials and an online community of experts. Weoffer a simple way for the global SAP workforce, consulting companies and industry to market theirskills and find quality information.As an SAP Expert, you can also market your SAP skills and make extra revenue by publishing SAPdocuments on http://expertplug.com/.

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