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Process of management and consolidation of sap user licenses data

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  • 1. Process of management and consolidation of sap user licenses data SAP BC Training document 1
  • 2. DISCLAIMER“This publication contains references to the products of SAP AG. SAP, R/3, SAP NetWeaver, Duet,PartnerEdge, ByDesign, SAP BusinessObjects Explorer, StreamWork, and other SAP products andservices mentioned herein as well as their respective logos are trademarks or registered trademarks ofSAP AG in Germany and other countries.Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, CrystalDecisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentionedherein as well as their respective logos are trademarks or registered trademarks of Business ObjectsSoftware Ltd. Business Objects is an SAP company.Sybase and Adaptive Server, iAnywhere, Sybase 365, SQL Anywhere, and other Sybase productsand services mentioned herein as well as their respective logos are trademarks or registeredtrademarks of Sybase, Inc. Sybase is an SAP company.SAP AG is neither the author nor the publisher of this publication and is not responsible for its content.SAP Group shall not be liable for errors or omissions with respect to the materials. The only warrantiesfor SAP Group products and services are those that are set forth in the express warranty statementsaccompanying such product and services, if any. Nothing herein should be construed as constitutingan additional warranty”.SAP®, SAP® R/2®, SAP® R/3®, mySAP.com®, SAP® R/3® Enterprise, SAP NetWeaver®, ABAP™,SAP® Business Suite, SAP® Customer Relationship Management (SAP CRM), SAP® ERP, SAP®Product Lifecycle Management (SAP PLM), SAP® Supplier Relationship Management (SAP SRM),SAP® Supply Chain Management (SAP SCM), SAP NetWeaver® Business Intelligence (SAPNetWeaver BI), SAP® Business Information Warehouse (SAP BW), SAP NetWeaver® Portal, SAPNetWeaver® Exchange Infrastructure (SAP NetWeaver XI), SAP® Solution Manager, SAPNetWeaver® Visual Composer, SAP NetWeaver® Developer Studio are the trademark(s) orregistered trademark(s) of SAP AG in Germany and in several other countries. 2
  • 3. Table of contentDISCLAIMER ............................................................................................................................................. 2I- Transaction used: ............................................................................................................................ 4II- Terminology:.................................................................................................................................... 4III- Summary / Overview: .................................................................................................................. 4IV- Requirements / prerequisites: .................................................................................................... 5V- Course materials:............................................................................................................................. 5 1) Introduction:................................................................................................................................ 5 2) Assigning SAP user license data to a user: .................................................................................. 6 3) Consolidation of SAP user license data: ...................................................................................... 9 a) Process flow:............................................................................................................................ 9 b) Operating procedure: ............................................................................................................ 10 b.1) Performing a single user classification in each SAP system: .................................................. 10 b.2) Importing the user measurement results into central LAW system ...................................... 15 b.3) User combination into central LAW system........................................................................... 17 b.4) User consolidation into central LAW system ......................................................................... 19 b.5) Sending the results of the consolidation to SAP .................................................................... 20 4) Going further: User consolidation with SAP user site assignment:........................................... 21 3
  • 4. I- Transaction used: SAP Transaction code Transaction descriptionSU01 User maintenanceUSMM System measurementLSMW Legacy system migration workbench II- Terminology: LAW License Administration workbench LSMW Legacy system migration workbench III- Summary / Overview:Each company that uses SAP has to properly manage its SAP user license data as this isrelated to the billing of the SAP license from SAP AG. Consequently, the SAP User andManagement and Authorization consultant has to assign the appropriate license data to theuser. This occurs in the user’s master record (transaction SU01).Besides, it is required that company gather periodically the user’s license data. This occursfor these main reasons: 1- Preform savings by performing the appropriate correction on SAP license data 2- SAP A.G can perform a SAP user audit / SAP license audit and request from the customer that he constitutes a consolidated list of all the users in the productive SAP system with their license data. 3- There is sometimes a need to provide the list of all the active productive users with information regarding their license codes within the context of the preparation of the budget related to IT activities; here, we can use the list for the billing of the SAP licenses fees to the different entities of the company. 4
  • 5. For the process of consolidation of SAP user license data, SAP strongly recommends to useLAW (License Administration Workbench). LAW is a standard tool integrated into SAP.This procedure describes how to perform a global SAP user and license consolidation via theLAW (License Administration workbench); we provide also a methodology to assignapplicable entities (plants, organization…) to the SAP user. IV- Requirements / prerequisites:In order to follow this procedure, it is required to have an extended SAP user access profile(like SAP_ALL for example) allowing to perform SAP User management activities. Inparticular, it is required to have access on SU01 transaction to manage SAP license dataand access to all the transaction mentioned in the paragraph ‘transaction used’. SAP user and authorization management activities are very sensitiveNote : activities and have to be performed by qualified and skilled administrator. Therefore and if you are not familiar with user management activities, you should use this document only in a SAP sandbox system or in a training environment. V- Course materials:In the company, the SAP User and Management and Authorization consultant is responsibleto properly assign a valid and applicable SAP user license to users.In the following paragraph, we will see the basic required steps to: - Assign a license data to a SAP user - Consolidate the SAP user license data 1) Introduction:Within the context of licensing, it is required to collect user data, consolidate this data andsend it to SAP on request. There are many standard SAP tools that are used in this process,mainly transaction USMM and SAP LAW tools. This provides system administrators with agood overview of user and license, and the system measurement is reliable and compliant toSAP format. 5
  • 6. In this process, we have first to is assign users an appropriate license according to useractivity in the system and other parameter (for example if the SAP user exists in anothersystem).Then and with the measurement program (transaction USMM), we determine the number ofusers with their license data and the chargeable objects. This occurs during the userclassification in all measurement-relevant systems .After this, we use the License Administration Workbench (LAW) to gather and consolidatelicense-relevant measurement data (users and engines) for the component systems and thecentral system (LAW system) in which LAW is run. The LAW tool supports the administratorduring the License Audit Process for complex system landscapes. 2) Assigning SAP user license data to a user:To assign an applicable and valid SAP license to the SAP user, perform the following steps: Each business or technical user that needs to work on SAP requires having a SAP user account. For security reason and also for license consideration, the SAP user account must be unique. However and in very few circumstances, it can be required to use a shared SAP user account (in some production line for example). ⇒ Execute transaction SU01 6
  • 7. ⇒ Enter the user name to which it is required to assign a SAP license (user_test1 in our example) and click ‘Change’ As you can see, the screen related to the user creation consists of many tabs. Please refer to procedure “User and Authorization Management” to have the signification of these tabs.⇒ Click on the right arrow as described in the figure below: 7
  • 8. Preview Original paying document published on :http://expertplug.com/materials/training/process-of-management-and-consolidation-of-sap-user-licenses-dataYou can find many more full SAP training material on www.ExpertPlug.com and SAP jobs.ExpertPlug is an SAP marketplace for training materials and an online community of experts. Weoffer a simple way for the global SAP workforce, consulting companies and industry to market theirskills and find quality information.As an SAP Expert, you can also market your SAP skills and make extra cash by publishing SAPdocuments on www.ExpertPlug.com.