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How to make Your Office Meetings More Productive ?

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How to make your office meetings more productive ? …

How to make your office meetings more productive ?

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  • 1. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.How to run effective meetings at workplace ?Select ThoughtsWhiteLight ConsultingDecember 20121
  • 2. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.Effective Meetings2
  • 3. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.Meetings : Is this the reason for holding meetings ?3
  • 4. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.Meetings : Employees discuss things other than Agenda4
  • 5. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.WhiteLight Consulting
  • 6. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.Meetings: Seeing the Whole Picture6
  • 7. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.Meetings : Post this in your meeting room7
  • 8. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.Effective Meetings: How often should you meet ?8
  • 9. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.Meetings: This is for people who can’t focus in meetings9
  • 10. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.Meetings : Do you need to add something more ?10How can an external facilitatorhelp you with runningStrategic Meetings / Offsites ?
  • 11. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.Agree on a Victory Definition To get the right results, invite the right people1. What are we trying to accomplish ?2. How should we go about it ?3. How will we know if we have succeeded ?1. Right people are not always the folks with big titles andcorner offices.2. Issue a challenge contest to mid-management and tell themif they want to be part of it, They need to tell us why and tellus what they will do with what they learn. We could reservea 3 hour time slot for this group ( 5-8 people).WhiteLight Consulting Approach - IThese guiding principles will allow us to walk the line betweenexploring creative flights of fancy and remain result driven.For mind blowing results, exposepeople to mind blowing ideasTo make it work, keep it real !1. Especially ideas from outside your companyand industry.2. Throw atleast 1 major challenge at theleaders e.g. presenting business plansvisually !3. Maintain a business offsite journal, that theypresent at the offsite culmination.1. Go easy on team building and focus on the business.2. Team building for its own sake is a waste of time.3. Everything that they do should relate to the task at hand.E.g. Business Head could use ‘live customers’ to presenthow their business plans are linked with the needs of theirtarget customer set.
  • 12. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.You don’t always have to beat theclockWhat gets measured gets attention1. We let the ideas lead the schedule, not theother way around.1. We need to produce tangible business results from the offsite.2. Better still, if we can create something that is symbolic ofbusiness plan.3. How about a Business Plan which is visually presented. This plancan be shared with company employees as the “True North”.These guiding principles will allow us to walk the line betweenexploring creative flights of fancy and remain result driven.Placing too much trust in trustbuilding exercises.This Offsite is for Business leaders1. Your ability to do a rope trick or a icebreaker hasno correlation with your success inimplementing the business plan in the realworld.1. The leaders will drive the agenda.2. WhiteLight Consulting will help in curating the agenda.3. This offsite will not be overshadowed by facilitators, PowerPointor office politics.WhiteLight Consulting Approach - II
  • 13. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.Client Meetings – How we make them more meaningful?1313
  • 14. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.Select Clientele14All logos are owned and trademark of respective companies.
  • 15. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.WhiteLight Consulting : The Team15Sandeep Kaul• MDI, Gurgaon Alumnus.• 15 years work exp. with TopCorporates• Strength -UnderstandingBusiness Strategy InsightsShreyanka Basu Ekka• National expert in MarketResearch and ConsumerInsight• Visiting Faculty at IIM- L, IIFTand MDIPriyanka Kaul• NIFT, Delhi Alumnus.• Design Exp – 9 years• Theatre Exp – 6 years• National Award Winner inTheatre ExcellenceHow to reach us :WhiteLight Consulting Pvt LtdRegus,Level 1, Trade Centre, Bandra Kurla ComplexBandra (East), Mumbai 400051Phone +91 22 61623250 | Mobile +91 9820077876 ; +91 9820436799Email sandeep.kaul@everythingtraining.inwww.everythingtraining.inTranslating Training into Business Results !The core team is supported by 9 accredited Executive Coaches / Facilitators.
  • 16. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.WhiteLight Consulting : What We can do for You16TrainingTieup with Sales Momentum, USALeader in Consultative Sales TrainingYou have a Sales Challenge, We have the Answer !Training in soft skills and leadership area for corporates.Using Arts Media for Workplace TrainingLeading firm in India for Arts based Training Programs for CorporatesWe can use Arts media to address 6 training competencies at workplace – leadership,team development, self awareness, communication, creativity & innovation andcollaboration.Can be used in in-house workshops and business offsites.Customised Theatre Plays for CorporatesHave done customised plays for large Indian Corporates (FMCG, BFSI, Technology)around organisational values, product launches and employee engagement.Executive CoachingSustaining Performance of High Performance TeamsFixing Dysfunctional teams to give resultsExecutive Coaching for High Potential leaders ( CEO and Direct Reports only).
  • 17. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.“It encouraged me to take apause and look within.Interaction with fellowcolleagues in a moreinformal environment.”“ I will make sure that Iwill follow what we havecommitted during theworkshop.”WhiteLight Consulting : Real People Real Feedback“Positive Energyreinstated.”“Very interactive andpractical.”“ I will pay attention toclient’s viewpoint andmodify my interactiondepending on it.”“I will go ahead in my lifewith more confidence.”“You did a great job ofmaking our organisationalvalues come alive.”
  • 18. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.Terms of ConfidentialityOur client’s industries are extremely competitive. Theconfidentiality of client’s plans and data is obviously critical.WhiteLight Consulting will protect the confidentiality ofall such client information.Similarly, consulting is a competitive business. We view ourapproaches and insights as proprietary and therefore look toour clients to protect WhiteLight Consulting interests in ourpresentations, methodologies and analytical techniques. Thismaterial should not be shared with any third party without thewritten consent of WhiteLight Consulting.Copyright © 2012 WhiteLight Consulting18Consult. Inspire. Result.
  • 19. WhiteLight Consulting Pvt LtdConsult. Inspire. Result.Thank you for your attention!19© WhiteLight Consulting Pvt Ltd 2012 All rights reserved. Without limiting the rights under copyright reserved above, no part of this publicationmay be reproduced, stored in or introduced into a database and retrieval system or transmitted in any form or any means (electronic, mechanical,photocopying, recording or otherwise) without the prior written permission of the owner of copyright. This material is a compilation of resourcesavailable on using creativity at the workplace.This material has been compiled for educational purposes only and does not have any commercialvalue.Let Our World become Your World !