Building
   Better
  Business                   from the
  Bottom Up                             See Page 8
      Design P...
By Evan Morris




                                                                                 Evan L. Morris is prin...
Morris } continued from page 25
All-Inclusive Forecasting                                                        Component...
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Sales Forecasting Pipeline Or Pipe Dream

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Sales Forecasting Pipeline Or Pipe Dream

  1. 1. Building Better Business from the Bottom Up See Page 8 Design Profile A Voyage of Discovery Aboard the U.S.S. Intrepid Jim Heilborn They Aren’t Buying Any New Products, Now What? Bill Kuhn Who Controls Your Cash: You or Your Customers?
  2. 2. By Evan Morris Evan L. Morris is principal of Locomoshun – Moving A colleague of mine recently lamented the lack of accuracy in his sales Business Forward, a Denver-based business forecasts. He said he could not feel comfortable about the validity of advisory group whose goal is the numbers given to him by his sales team. Were they a view of the to enable marketing channels to create additional selling pipeline or were they a pipe dream? capacity, improve efficiency, and enhance profitability. Forecasting involves several components that ultimately lead to a final Locomoshun works with individual dealers and goal of predicting cash flow. Many business leaders define forecasting distributors; dealer groups; as a near term estimate of invoiced sales for the following month or associations, and, also manufacturers and producers three months to include the next rolling quarter. to improve their channels of distribution. For further Estimating invoiced sales is further clarified by drawing on known facts information, please contact Evan Morris at 303 345 3355 about current bookings. It seems that most every company makes a or Evan@locomoshun.com. forecast at least on a monthly basis and if sales cycles are extremely short, forecasts can be revised throughout the month. Accurate or not, any attempt to forecast the future is likely better than no prediction at all. continued on page 26 OFDEALER MARCH 2009 PAGE 25
  3. 3. Morris } continued from page 25 All-Inclusive Forecasting Components of Building a Sound Sales Forecast Before we look at the art and science of sales forecasting, let’s mention the total process that includes the additional components. The beginning point is Regardless of the business or industry, there are basic points that people marketing activity; the ending point is a prediction of cash flow. Components should be aware of to compile an accurate forecasting tool: in between include: n Characteristics of the major product groupings and services offered Marketing activity—generating targets and leads n The number of prospects generated compared to the marketing efforts invested Sales activity—working to uncover opportunity from the leads n The amount of time needed to convert prospects into customers Close ratios—measuring the harvest or results of selling efforts n The degree of success in converting prospects to customers Resulting in: n The nature of the selling cycle of product categories and services Booked orders—the first of three end goals offered Invoiced sales—the second desired result. And finally, a prediction of n Characteristics of the product categories—are they a capital spend or Cash flow—the ultimate goal of all forecasting activity commodities with frequent consumption? Leadership needs to strive to build an all-inclusive forecasting tool using n Historical data and visual graphs to nudge intuitive thinking these components. This practice can yield higher accuracy with which to n The nature and causes of revenue peaks and valleys steer the company. Even if the reality of the current business environment n Macro economic trends affecting the business may not allow the time or resources to do this expanded forecasting, we can at least work at forecasting invoiced sales supported by bookings. Pipeline or Pipe Dream? It’s not uncommon for leaders to offer inaccurate forecasts that bring little Forecasting Sales Supported by Bookings: value for directing business. Such exercises represent an inefficient use of Both Art and Science time and resources for all involved. We need to avoid such pipe dreams. An If we’re going to go to the effort to forecast, we need to make it as accurate accurate and realistic prediction of the pipeline is really what we seek. as possible so that we can generate a sound prediction from which to guide Reasons for pipe dreams include: our business. n Managers don’t confirm input from the sales team, but they freely The scientific part of forecasting uses raw data and is objective and factual. accept the predictions made by individual salespeople. The artistic part of forecasting includes intuitive thinking which comes from n Forecasts made by salespeople are rushed and given little thought. experience. n Hard driving managers unknowingly instill fear in the sales team. Have you ever known a business owner who doesn’t seem to formally forecast People don’t want to feel the retribution of submitting a low number but yet they run a successful company? How do they do it? The hidden secret so they offer fiction to buy them one more month of smiling faces. is that they forecast, but they do it in their heads and on the fly! n Aggregated numbers are posted to the forecast without sufficient No one can do this without sufficient practice but given the experience, the investigation to validate the granular truth. process emerges as an incredible art form. n Intuitive knowledge is not used to temper the facts presented. Two axioms: n Individuals don’t view the process with the same priority as The larger the company, the more science leadership, thus yielding a haphazard compilation. increases and art diminishes. n Not enough research is done with large customer purchasing plans Conversely, the smaller the business, the more or trends. art prevails over science. Meaningful forecasting does not have to be difficult, but a sound prediction If a leader has the experience and the business is of reasonable size, then of your future will require diligence and the input of many. Give sales it is possible that accurate predictions can be made over the short-term on forecasting the effort it deserves and you will not be disappointed. the back of an envelope. OFDEALER MARCH 2009 PAGE 26

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