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How to get ready for E-Portfolios at HEIs – strategy and process model

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Presentation by Hans Pongratz, Stephan Graf, Technische Universität München (TUM), Germany at ePIC 2013

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Transcript of "How to get ready for E-Portfolios at HEIs – strategy and process model"

  1. 1. Technische Universität München How to get ready for E-Portfolios at HEIs – strategy and process model ePIC 2013 9.7.2013, London Hans Pongratz, Dr. Stephan Graf Technische Universität München (TUM)
  2. 2. Technische Universität München Example Word-Cloud „E-Portfolio“ Reference: http://twitpic.com/1bv58m 9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 2
  3. 3. Technische Universität München Faces & Purposes of E-Portfolios Faces • Workspace: reflection & learning • Showcase: accountability & display Purposes • Personal: Lifelong learning, personal development • Employment: resume/CV, career planning, skills • Education / Training: Assessment, reflectiong, tracking 9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 3
  4. 4. Technische Universität München E-Portfolio electronic portfolio, e.g. • student learning portfolio, • institutional / department / faculty portfolio, • student portfolio, • lifelong learning portfolio, • career/CV/resume portfolio, • course portfolio, • … 9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 4
  5. 5. TUM. Campus 9.7.2013 Technische Universität München ePIC 2013, London, Hans Pongratz & Stephan Graf 5
  6. 6. TUM. (some) Facts and Figures Technische Universität München 13 Departments 411 Buildings 156 Degree Courses  32 000 Students 32% Female Students 16% Internat‘l Students 500 Professors (incl. hospital)  9 300 Staff Members  40 000 Alumni 13 Nobel Prize Laureates 14 Leibniz Laureates (DFG) since 1986 4 Humboldt Professors #53 2012 Academic Ranking of World Universities (best German university) 9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 6
  7. 7. Technische Universität München University: New Goals, Structures and Challenges • • • • • • • • • International competitiveness as key for national welfare Competition around quality in science and teaching University education as a global offering Bologna process State and federal policies Student tuition fees Reduction of drop-out rates by student aptitude tests Lifelong learning Need technologies & hypes, e.g. MOOCs 9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 7
  8. 8. Technische Universität München Leitmotif: The Digital University „A customer-friendly and smoothly integrated ICT infrastructure for research, teaching and administration“  Processes  Organization  Technology and Support 9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 8
  9. 9. Technische Universität München Vision of the Digital University  One core system for student-, class- and exam-management.  100% interoperability with all other used components of the second level.  If possible, all services should be available for students online. 9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 9
  10. 10. Technische Universität München E-Learning at TUM • • • • General concept: blended learning Since 2005 one central E-Learning-Plattform for whole university 2010 System change CLIX (imc) to Moodle Step-wise Integration into IT-Infrastructure of TUM (e.g. LDAP, Campus Management Systems, …) • Uses: Primary Education, further education, international cooperations, EMBA, ... 9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 10
  11. 11. Technische Universität München CAMPUSonline at TUM • Cooperation agreement “Campus Management” with TU Graz • Adjusting CAMPUSonline to German needs • One platform for all administrative data from research and teaching • Administration and presentation of all data of the organizational structure, university members and roles (access rights) of individuals • Roles within an institution are assigned by the TUMonlineRepresentative of the institution 9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 11
  12. 12. Technische Universität München EDUCAUSE: Successful E-Portfolio Project Reference: EDUCAUSE review July/August 2004, p. 41 9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 12
  13. 13. Technische Universität München EDUCAUSE: Steps to E-Portfolio System Reference: EDUCAUSE review, July/August 2004, p. 40 9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 13
  14. 14. Technische Universität München Success factors How to get ready for E-Portfolios Institutional Strategy HEI Digital Awareness Processes Processes & Workflows Standardization IT-Infrastructure Seamless Integration IT 9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 14
  15. 15. Technische Universität München Preconditions & Requirements • Harmonized & standardized processes, e.g. – – – – student life cycle, triad of modules, courses and tests, Workflows & other life cycles, deadlines … • Identity Management • Institutional policies & rules, e.g. access for alumni 9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 15
  16. 16. Technische Universität München Triad of modules, courses and tests SPOV RK MK1 MK2 PK AK PK PK GHK GHK GHK GHK GHK LV(SS08) 9.7.2013 AK LV(WS08) LV(WS08) LV(SS08) LV(WS07) ePIC 2013, London, Hans Pongratz & Stephan Graf LV(SS08) 16
  17. 17. Technische Universität München Modul erstellen.igx Example new Module Bedarf eines neuen Moduls Person mit Entw urfsrecht erstellt/bearbeitet Modulentw urf in Status "in Erstellung" Modulentw urf ggf. Kommentar in Kommentarfeld hinterlassen ggf. universitätsspezifische Prüfung No Ok? Yes Person mit Entw urfsrecht setzt Status des Moduls auf "in Prüfung" 9.7.2013 ggf. universitätsspezifischen Gremiendurchlauf und/oder Prüfverfahren durchführen ePIC 2013, London, Hans Pongratz & Stephan Graf 17
  18. 18. Technische Universität München To discuss • Why there‘s no pressure from students or lecturers • EU-wide E-Portfolio System needed? • Interfaces between E-Portfolios Systems? 9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 18
  19. 19. Technische Universität München Questions? pongratz@tum.de stephan.graf@tum.de 9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 19
  20. 20. Technische Universität München Backup
  21. 21. Technische Universität München LDAP (central meta-directory) Sources SAP HR/RE TUMonline LDAP IntegraTUM LDAP MWN LDAP Consumer TUM- SysAdmin Portal 9.7.2013 eMail Storage eLearning ePIC 2013, London, Hans Pongratz & Stephan Graf Library 21
  22. 22. Technische Universität München read study information on www create TUMonline applicant‘s account multiple applications fast track Email by president: offer study place on status page: print admission letter enter application data send electronic application infopage: we’ll be back to you via email in a few minutes multiple applications for fast track only after document verification on status page: accept study place on status page: print enrolment form slow track send application and documents to TUM infopage: send application form with required documents transfer fees and dues admission status page: print application form wait send application form and required documents to TUM wait / track application status on status page 9.7.2013 study documents are received by mail collect studentcard at information desk ePIC 2013, London, Hans Pongratz & Stephan Graf Applicant Admission Office TUMonline 22
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