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Chiara Latronico,Europeana Cloud - Ingestion Clinic, The European Library

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  • DC – shows the default but in XML.

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  • 1. europeana cloud Ingestion Clinic Chiara Latronico Operations Officer, The European Library Marian Lefferts Executive Manager, CERL – WP4 Leader Europeana Cloud Ingestion Clinic: 19-21 June, 3 July, 2013
  • 2. Agenda     Ingestion process step by step Ingestion plan broken down per provider Rights documentation (Europeana Pro) Other topics:      Thumbnails De-duplication Sets and subsets Catalogue records vs digital objects Collection descriptions  Providers experience and questions
  • 3. The European Library Portal
  • 4. The European Library: Ingestion Workflow Preparation Work Content ingestion questionnaire Ingestion plan Sample records to ingest Datasets ready for harvesting Create case in CRM: case # to provider Step by Step Harvest metadata Enhance metadata Index in acceptance portal Communicate with data provider Live index = live portal Deliver to Europeana Enhance and publish in Europeana
  • 5. The European Library: System Architecture
  • 6. Harvesting: Repox
  • 7. Harvesting: Repox
  • 8. Ingestion: UIM Loading
  • 9. Ingestion: UIM Validation
  • 10. Ingestion: UIM Validation
  • 11. Ingestion: UIM Validation
  • 12. UIM Validation: Record in Portal
  • 13. UIM Validation: Record in Portal
  • 14. UIM Validation: Records in Portal
  • 15. Validation: Acceptance Portal
  • 16. XSLT to Internal Object Model
  • 17. Ingestion: UIM OAI-EnrichmentAcceptance
  • 18. Ingestion: UIM OAI-EnrichmentAcceptance
  • 19. Validation: Acceptance Portal
  • 20. Dataset in Acceptance  Create an account on http://www.theeuropeanlibrary.org/  Use credentials to sign in to acceptance http://www.tel.ulcc.ac.uk/acceptance/  Validate data using tabs  Default  Dublin Core  (Soon) EDM
  • 21. Validation: Acceptance Portal
  • 22. Acceptance Portal: Communication  When a dataset is in acceptance  Communication with data provider  Fixing dataset if needed  More commination until provider gives approval to publish  Data provider accepts dataset  Dataset ready for The European Library live index
  • 23. Ingestion: UIM Index to Publish
  • 24. Live Index: Live Portal  When a provider accepts dataset  Dataset ready for live index  Dataset indexed into the live portal  It takes from 1 day to 1 week for a dataset to be searchable in The European Library live portal (this is variable and changes due to circumstances)
  • 25. Dataset Live in Europeana When a provider accepts a dataset  Dataset delivered to Europeana  Dataset searchable in Europeana by following quarter  Dataset published live in Europeana  E-mail to provider with link to dataset into Europeana portal
  • 26. SugarCRM: eCloud Ingestion Plan eCloud Ingestion Plan Report
  • 27. eCloud Ingestion Plan: Hangout # 1 19 th June 1. National Library of Technology (NTK), Prague Three datasets scheduled for Q2 2014 Delivery to The European Library: April 2014 In Europeana by Q3 2014 2. ULB Five datasets scheduled for Q4 2013 Delivery to The European Library: October 2013 In Europeana by Q1 2014 3. DIALNET Two datasets scheduled for Q1 2014 Delivery to The European Library: January 2014 In Europeana by Q2 2014
  • 28. eCloud Ingestion Plan: Hangout # 1 19 th June 4. Tilburg University One dataset scheduled for Q1 2014 Delivery to The European Library: January 2014 In Europeana by Q2 2014 5. OAPEN Two datasets scheduled for Q2 2013 Delivery to The European Library: May 2013 In Europeana by Q3 2013
  • 29. eCloud Ingestion Plan: Hangout # 2 (21 st June) 1. University of Edinburgh Ten datasets scheduled for Q4 2013 Delivery to The European Library: October 2013 In Europeana by Q1 2014 2. DANS Three datasets scheduled for Q3 2013 Delivery to The European Library: July 2013 In Europeana by Q4 2014 3. UNIBI One dataset scheduled for Q3 2013 Delivery to The European Library: July 2013 In Europeana by Q4 2014
  • 30. eCloud Ingestion Plan: Hangout # 2 (21 st June) 4. VU University Nine datasets scheduled for Q3 2013 Delivery to The European Library: July 2013 In Europeana by Q4 2013 one dataset scheduled for Q1 2014 Delivery to The European Library: January 2014 In Europeana by Q2 2014 one dataset scheduled for Q3 2014 Delivery to The European Library: July 2014 In Europeana by Q4 2014 5. Wales One dataset scheduled for Q1 2014 Delivery to The European Library: January 2014 In Europeana by Q2 2014
  • 31. eCloud Ingestion Plan: Hangout # 3 (3 rd July) 1. Bavarian State Library One dataset scheduled for Q4 2013 Delivery to The European Library: October 2013 In Europeana by Q4 2013 2. Debrecen University Library Three datasets scheduled for Q1 2015 Delivery to The European Library: January 2015 In Europeana by Q2 2015
  • 32. eCloud Ingestion Plan: Hangout # 3 (3 rd July) 3. HAZU Twenty-eight sub-sets scheduled for Q4 2013 Delivery to The European Library: October 2013 In Europeana by Q1 2014 One sub-set scheduled for Q2 2014 Delivery to The European Library: April 2014 In Europeana by Q3 2014
  • 33. eCloud Ingestion Plan: Number of Records Records promised = Records delivered Number of records promised needs to be the same of the number of records delivered to The European Library If a data provider cannot deliver the record promised  The Collections Team needs to be informed soon If a data provider has more records to deliver  It’s good news and we will be happy to ingest more Deliverable D4.1 (containing the ingestion schedule) is available on Basecamp and can be accessed by everyone
  • 34. Europeana Pro Website Europeana Pro is the Europeana Professional website http://pro.europeana.eu/ Here is possible to find Information about projects News Discussions Technical documentation  For data provider to make metadata  Europeana rights information
  • 35. Europeana Rights on Europeana Pro Europeana Rights... Define the rights to the digital object A definition is mandatory for each record Can be inserted into the metadata Can be sent via email (if the same statement is appliccable for each record) There are 12 rights statements to choose from  2 Public Domain  6 Creative Commons Licenses  4 Europeana Rights Reserved Statements Europeana Rights on Europeana Pro website http://pro.europeana.eu/web/guest/available-rights-statements
  • 36. Other Topics Thumbnails Are not mandatory but they enrich the collection Can be inserted into the metadata A pattern to thumbnails can be sent via email
  • 37. Other Topics De-duplication If two or more of your datasets share the same records, the data provider needs to Inform the Collections Team Help us to identify a pattern to de-duplicate records Or give us a list of identifiers to work with The European Library portal clusters similar records But Europrana does not accept duplications
  • 38. Other Topics Sub-sets If a dataset is made up of several sub-sets, the data provider needs to Inform the Collections Team Because tables and Ingestion Plan might need to be updated
  • 39. Other Topics Catalogue records and digital objects A catalogue record (bibliographic info) is recommended for each record A link to a digital object is mandatory for each record Link to digital objects need be inserted into the metadata Europeana does not accept records without links to digital objects
  • 40. Other Topics Example of record with no catalogue records or digital objects
  • 41. Other Topics Collection descriptions A data provider could enrich a dataset by sending us a collection description It would appear on the collection level page in The European Library portal It would improve retrieval of a dataset on Google search It supports data analysis for Content Ingestion Strategy A few examples Picture Archives and Graphics Collection, Austrian National Library Alba amicorum from the Koninklijke Bibliotheek, National Library of the Netherlands Digital Periodicals and Newspapers, National Library of Spain
  • 42. Other Topics Providers experience Comments about time table? Special issues regarding your own datasets? Assistance in preparing the data? Issues with number of records? Questions?
  • 43. Thank you! For every questions or feedback contact collections@theeuropeanlibrary.org Chiara Latronico Chiara.Latronico@kb.nl
  • 44. www.theeuropeanlibrary.org