exchanged with the public sector UBL 0.7 and 2.0 (OIOUBL) 30,000 public sector endpoints 175,000 private companies have sent an e-Invoice 500 million Euros saved And we are very happy with UBL 2.0 – it works ;-)
Electronic Invoicing Electronic invoicing in the public sector is a key driver for the initiative Suppliers are required by law to send all invoices to the public sector electronically (approx. 1.3 mill. invoices per month) Report from KPMG demonstrates total economic potential of 630 million Euro through digitalisation of business processes in small and medium-sized companies
Background 2005 Decree on electronic invoicing OIOXML electronc invoice was mandated by law in Denmark in February 2005 OIOXML invoice was based on UBL 0.7 Public sector able to receive einvoices via VANS SME’s could use scanning bureaus Subsidised by government for SME Problems: Error prone mapping and high use of scanning
Requirements for NemHandel Primary focus in development process was company needs – not public sector needs “It has to be easy, very easy. As easy as sending email!” But it must also be secure, flexible, compatible with international standards and free from it-vendor lock-in.
Result The result was NemHandel - literally, ‘EasyTrade’ As easy to use as sending email Secure – electronically signed and encrypted documents Flexible – can be integrated in other IT systems Compatiblewith international standards Open standards and open source – no IT vendor lock-in NemHandel is a method of business document exchange based on open standards.
Key elements NemHandel is built around 7 key elements: A web service registry of identifiers – NemHandel Registry A web service profile of standards – RASP Open standards for e-business documents (UBL 2.0) An open Source software toolkit An open source reference implementation of mail client An e-invoicing portal: web based invoice form A legal framework: allowing many to many transactions
NemHandel registry An address book – for looking up your trading partner You can find their:
Only required for those wishing to receiveeBusiness documents
RASP ReliableAsyncroneSecureProfile A stack of international standards ensuringthatyoucan send secure and trusteddocuments via the internet In Denmark it is basedonDanId – the National Digital Signature
Standard for e-procurement documents Danish customization of UBL 2.0, called OIOUBL Covering the wholeprocurementchain from request for catalogue, to order, to invoice and reminder. Setting up collaborationscenarios/profiles Guidelines, codelist, validationtools and stylesheets to easeimplementation
NemHandel – how it works What: e-Invoice Where to: firstname.lastname@example.org How: NemHandel, Digital Signature UDDI registry Who? (CVR or EAN/GLN) Invoice, encrypted and signed (’recorded delivery’) Signed receipt Company A Company B
Many ways of using NemHandel Fully integrated in ERP system Partly integrated in ERP system message handler can be used to send invoices. Not integrated in ERP system invoices can be generated using spreadsheet solution and sent using message handler OR invoices can be generated and sent using the web-based invoice form.
Uses of NemHandel Send electronic invoices to any public authority or institution. Send electronic invoices to any private company which also uses NemHandel. Receive electronic invoices from any private company which also uses NemHandel.
A success with strong growth 50132 pr 1/9-2009 Number of companiesusingNemHandel
Update of legislation As of May 2011 all public sector institutions must be: registered in the NemHandelsregistry beable to receive OIOUBL invoice, creditnote, reminder and send respons Via the RASP basedinfrastructure Until May 2011: Gatewaybetween VANS and NemHandel Conversionbetween OIOUBL and older format
The future of NemHandel Make more “off the shelf” solutions available. Work with IT vendors to support and integrate NemHandel into their solutions. Companies may also exchange electronic orders, catalogues and other business documents using NemHandel. The Danish National IT and Telecom Agency continues to support NemHandel and integrate to EU initiatives - like PEPPOL and CEN/BII in order to make possible cross border trade
Nemhandel & PEPPOL Currently, wearesetting up a Danish PEPPOL connection to Nemhandel An Access Point to PEPPOL Link NemHandelregistrywith PEPPOL registries Mapcontent of order and invoices Thiswill give all Danish Nemhandelusersaccess to PEPPOL, for doingebusinessacrossEurope. receiveorders and send invoices As well as send orders and receiveinvoices
Danish learning A standards framework should cover the whole supply chain Business processes should be well defined Content should be well defined Support for extensions needed Placeholder for “Any content” Standards should be governed with a business focus Changes made to a standard has costs for those involved Stability is more important than having the perfect standard
Relevant information Case description of EasyTrade:http://www.epractice.eu/en/cases/easytrade Localisation of UBL 2.0: http://www.oioubl.info/classes/en/index.html Invoice portal: https://www.virk.dk/myndigheder/ITST/NemHandel_Fakturablanket Message handler: http://www.softwareborsen.dk/projekter/softwarecenter/nemhandel/reference-client PEPPOL: http://www.peppol.eu/ Contact: HSS@itst.dk