Time and Labor Best Practices: Work Smarter!
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  • 1. Time and Labor Best Practices: Work Smarter! Emtec, Inc.; Laura Tramutolo July 23-25, 2013 QuestDirect.org
  • 2. APRIL 7-11, 2014 Sands Expo and Convention Center Las Vegas, Nevada QuestDirect.org/COLLABORATE COLLABORATE 14- Quest Forum is THE source for PeopleSoft roadmaps & news. It matters where you register! All PeopleSoft education and events run through Quest QuestDirect.org
  • 3. Agenda • Building the Foundation • Dismantling the Myth • Enhancing the Overall Work Experience QuestDirect.org
  • 4. BUILDING THE FOUNDATION “Cart before the horse” – what do you expect to achieve, end result QuestDirect.org
  • 5. QuestDirect.org
  • 6. Building the Foundation Creating the “Blueprint” • Draw it before you build it – Expectation, end result – Start with the basic requirements – What are the drivers? – Regulations, Compliance – Geography – Bargaining Units, Business Units – Workforce • Defining Time Reporters – Exempt, Nonexempt, Hourly and Salaried • Type of time being reported or captured • Method of time collection • Pass Time to Payroll • Workgroups and Taskgroups – Compensation – Allocation • Change Management – Early notification – Feedback QuestDirect.org
  • 7. Building the Foundation – Required Set Up and Optional Set Up QuestDirect.org
  • 8. Building the Foundation – Defining Time Reporters Salaried, Exempt, Salaried Nonexempt – Hourly, Nonexempt Exception Reporters • – – Elapsed – Positive Reporters – can also be positive reporters Punch Schedules • • – Standard 40 hour work week Schedules • – Workgroups and Taskgroups – Report Exception time (other than “Regular” & Overtime) – – Variables Labor dilution and distribution – can also report elapsed time – Labor Distribution – Workgroups and Taskgroups – All time being captured/reported Web clock, online timesheet, schedules – Time Clocks, online timesheet, schedules Time passed to Payroll? – Time passed to Payroll QuestDirect.org
  • 9. Building the Foundation – Workgroups and Taskgroups Workgroups Taskgroups – One per Empl Record – One per Empl Record – Exception or Positive reporters – Categories (Entities) • Ability to drill down – Time Reporting Codes • Paid vs. Unpaid – Default Task profile • Hired into – Additional Task profiles • Project based • Task based – Rules – Schedules – Approvals QuestDirect.org
  • 10. DISMANTLING THE MYTH “Too complicated”, “Too much maintenance”, “It never worked before” QuestDirect.org
  • 11. Dismantling the Myth Simply a “Tool” • Built to your organization’s requirements – Expectation, end result – Required vs. optional – What are the drivers? – Regulations, Compliance – Geography – Bargaining Units, Business Units – Workforce • High-level or granular reporting – Type of organization • Assembly • Office • Dynamic or Static • “Need to Have vs. Nice to Have” – Start with the basics – Project-based, budget-based, allocation QuestDirect.org
  • 12. Dismantling the Myth – Do I need all of this? QuestDirect.org
  • 13. ENHANCING THE OVERALL WORK EXPERIENCE Leverage the functionality – work smarter! QuestDirect.org
  • 14. Enhancing the Overall Work Experience – Leverage the System QuestDirect.org
  • 15. THANK YOU FOR YOUR TIME Please visit us online at www.emtecinc.com QuestDirect.org