New Features 9.2 – Payroll for North America and T&L
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New Features 9.2 – Payroll for North America and T&L

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Many, if not all of us, can relate to the current pains and precautions taken to perform “what-if” scenarios using online check functionality. The new pay check modeling feature delivered in v9.2 ...

Many, if not all of us, can relate to the current pains and precautions taken to perform “what-if” scenarios using online check functionality. The new pay check modeling feature delivered in v9.2 empowers employees by granting the ability to simulate changes to their paychecks and make payroll-related decisions quickly, on their own, and without intervention from the payroll department or help desk. Unlike the current process when using online check functionality, pay check modeling will not require updates to production tables. In this presentation, we will review the pay check modeling feature and how it can benefit your employees. Additionally, we will look at Time and Labor enhancements including the timesheet lockdown feature, which empowers administrators to selectively lock and unlock the timesheet during critical periods, such as payroll processing or while loading time from a device onto timesheets thus preventing users from modifying time entries.

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New Features 9.2 – Payroll for North America and T&L New Features 9.2 – Payroll for North America and T&L Presentation Transcript

  • New Features 9.2 – Payroll for North America and T&L Laura Tramutolo November 13, 2013
  • Why Emtec? Table Stakes • Proven Methodology & Approach • Competitive Price • Others will say good things (i.e. References) • The ‘right’ people available to do the work • Experience with global delivery Emtec Key Differentiators • • • • • ‘Right Size’ provider of Consulting and Systems Integration services ‘Client for Life’ approach Engage holistically and programmatically Functional business process expertise Ability to connect the dots Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 2
  • Emtec… ‘Big enough to do the work, small enough to care’ EMTEC THE COMPANY • Serving clients for over 46 years • 14 locations, including 8 development centers • Voted One of the Top 100 Places to Work by Crain’s Chicago in 2012 • Our consultants have an average of 14 years of experience. Nearly 45% have advanced certifications • 73% of our PMs, Architects & Consultants worked at Tier 1 consultancies in a previous life • $255M IT Services Provider • Regularly compete & win against larger IT service providers US Locations • Radnor, PA (HQ) • Atlanta, GA • Chicago, IL • Dayton, OH • Fremont, CA • Jacksonville, FL • Herndon, VA • Minneapolis, MN • Springfield, NJ • St. Louis, MO THE WORLD Global Offices • Toronto, Canada • Ottawa, Canada • Pune, India • Bangalore, India Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. • Emtec has completed more than 1,100 Package Application engagements, including: - • Over 1,000 full-time professionals EMTEC AROUND EMTEC SERVICES AT A GLANCE 200+ Oracle ERP clients with more than 415 engagements - 206 EPM / Hyperion & OBIEE clients and 323 engagements - 186 Microsoft clients and more than 255 projects • Emtec is a premier provider of SaaS and Emerging technologies solutions, including 51 Salesforce Clients with more than 75 engagements, Including Sales Cloud, Service Cloud and Custom Cloud • Emtec has performed more than 6.3M hours of application development and maintenance work ranging from Business Analysis to Product Development • Emtec has served more than 565 Infrastructure services clients where we have: - Deployed more than 1.85M servers, personal computers, tablets and mobile devices - Installed or provided more than 925 exabytes of storage (That’s a whole lot…) - Triaged more than 30,000 L1 support incidents - Implemented service management solutions for more than 125 clients 3
  • Emtec’s five practice areas offer focused solutions to help our clients solve complex business & IT challenges From up-front strategy & consulting all the way to application, infrastructure & procurement services, Emtec’s 1,000 professionals are what makes us special, and we invite you to see the difference for yourself. Consulting Services • IT Strategy & Planning • IT Process Improvement OFFERINGS • IT Performance and Governance • Information Management: − Big Data − Business Intelligence − Analytics • Mobility Solutions • Program and Project Management Package Application Services (PAS) Cloud Technologies Application Development & Management Services (ADMS) Infrastructure Services • Oracle − Fusion − EBS − PeopleSoft − EPM : Including Hyperion − OBIEE • Cloud Strategy & Planning • Portfolio Analysis • IT Service Mgmt. • Salesforce.com Solutions − Sales Cloud − Service Cloud − Marketing Cloud − Force.com • Application Advisory Services • Data Center • Business Application Infrastructure • End User Computing • Microsoft − AX and GP − BI − CRM • Workday • Platforms • Package Application: Development, Maintenance & Support • SAP • Functional: HCM, FM, SCM • Cloud Application Development & Technology • Private Virtual Cloud • Cloud Applications • Product Development • Custom Application Development & Maintenance • Mobile solutions • Quality Assurance & Testing Services PRACTICE FACTS • Managed Services, Capacity Management & Staffing Services • SWAT team of 45 highly skilled Strategists, Architects and Consultants • 10 years of experience and more than 75 projects • 180 Specialists, including Project Managers, Architects, Consultants and Analysts • More than 300 ERP & CRM projects completed • Expert team of Big Data, business intelligence and analytics professionals Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. • Specialized team of 25 Strategists, Project Managers, Architects, and Consultants • More than 90% certified • 62 Customers & 112 engagements 4 • Global workforce of nearly 750 associates (approximately 250 associates based in North America) • Provided more than 6.3M hours of application development and maintenance services. • Special expertise in Business Analysis and Testing (among other things) • More than 100 associates providing data center, compute, network and storage related services • Value Add Reseller providing full device lifecycle management services for more than 30 years • IT Service Mgmt. BU having supported more than 70 distinct clients
  • From the Executive suite to Individual Operating units, Emtec services align well with each stakeholder community ENTERPRISE SUITE Business Strategy Managed Services & Outsourcing Advisory Services Analytics SALES & MARKETING Customer Relationship Management Hyperion Workforce Planning Microsoft Dynamics Oracle BI Apps / OBIEE Salesforce PeopleSoft / Oracle ERP BI / Analytics FINANCE HUMAN RESOURCES Microsoft Dynamics Workday Enterprise Performance Management Including: TECHNOLOGY Advisory Services  Hyperion Budget & Planning Application Development & Maintenance services (ADMS)  Hyperion Financial Management Business Intelligence & Big Data  Hyperion Essbase / Planning Cloud Strategy and Implementation Oracle BI Apps / OBIEE PeopleSoft / Oracle ERP Microsoft Dynamics OPERATIONS Hyperion Essbase / Planning Oracle BI / OBIEE PeopleSoft / Oracle ERP Microsoft BI Microsoft Dynamics Independent Verification & Validation (IV&V) Infrastructure Services Managed Services SAP IT Service Management (ITSM) Procurement Services Our portfolio of business and technology services provides our clients with a seamless integration of information and solutions so that every business owner has the highest quality of operational and strategic data. Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 5
  • A snapshot of clients who have leveraged Emtec’s services “At its core, the Emtec experience is about exceptional service — for our clients, partners and associates. We are passionate about delivering the best technology-empowered business solutions and having fun while doing it.” Dinesh Desai, Chairman & CEO Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 6
  • Agenda New Features 9.2 – Payroll for North America New Features 9.2 – Time and Labor Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 7
  • New Features 9.2 – Payroll for North America
  • New Features 9.2 – Payroll for North America Feature Employee and Administrator Enhancements P_92_1. Paycheck Modeler (ePay) Reduces Payroll and Helpdesk workload. Through self-service, employees can explore their own “what-if” situations and simulate their own paychecks without updating production The risks of using Online Check have been eliminated Empowers the employee to manage their own inquiries and print the results if desired tables and without calling the payroll department or help desk.   Printed version will contain a watermark so it cannot be mistaken for a live check Employees must accept usage terms and conditions Printed version will not contain sensitive data (name, SSN, or EmplID) Usage terms and conditions are customer-configurable, and displays a message that this is an estimate, not an actual paycheck calculation No longer need to update production tables (employee level taxes, compensation or additional pay) Payroll Administrators can control which pay groups have access to Paycheck Modeler, when it can be used, and which earnings and deductions can be included Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 9
  • New Features 9.2 – Payroll for North America Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 10
  • New Features 9.2 – Payroll for North America Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 11
  • Employee Self-Service (ePay) Look and Feel Current View of Paycheck Employee Initial View of 9.1 Paycheck Data 9.1 View of PDF Paycheck Setup of ePay Paycheck  9.1 Paycheck (PDF) Set Up  9.1 Paycheck (PDF) Creation Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 12
  • Employee Self Service (W2s) Look and Feel of W2s in 9.1  W2 Options Prior to 9.1  9.1 W2 Options  9.1 W2 View Setup of W2  9.1 W2 (PDF) Set Up (Tax Form XMLP)  9.1 W2 (PDF) Set Up (Year End Form)  Manage consent for electronic year-end forms  9.1 W2 Consent Forms  9.1 W2 Consent Forms Text Set Up Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 13
  • New Features 9.2 – Time and Labor
  • New Features 9.2 – Time and Labor Feature Employee and Administrator Enhancements T_92_1. Real-time Application of Rules Easier troubleshooting for administrators, previously queries had to be written to reconcile this data. Ability to run rules:  On timesheet by clicking “Apply Rules” button  Automatically run when timesheet is submitted  Not allow rules to be run from timesheet Immediately updates the employee's timesheet results with payable time Users can easily make corrections and resubmit the timesheet to obtain updated payable time for payroll processing The real-time application of rules from the timesheet immediately updates the employee's timesheet results, which increases the timely completion of the payable time calculation Applies rules to all time entries beginning with Earliest Change Date through the last date on timesheet (Dependent on settings) Feature Employee and Administrator Enhancements T_92_2. Timesheet Lockdown Feature Prevent users from modifying timesheets while payroll is processing Enables administrators to control whether users can edit or only view time entries on a timesheet. Administrators can lock and unlock the timesheet during critical periods, Administrators can control this feature by pay group Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 15
  • New Features 9.2 – Time and Labor Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 16
  • New Features 9.2 – Time and Labor Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 17
  • New Features 9.2 – Time and Labor Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 18
  • New Features 9.2 – Time and Labor Feature Employee and Administrator Enhancements T_92_3. Expanded Time Reporting Template settings Enables administrators to suppress the display of fields on timesheets in order to allow the use of the application default settings. In addition to Required, Not Used or Optional; administrators now have the option to allow entry for an element or hide an element from displaying on the timesheet Administrators can specify whether approvers perform approval actions from a summary view, the detailed view or either. Can ‘force’ the approver to view all details before performing any action And administrators can control the View By selection on the Timesheet to a specific view of Day, Week, or Calendar Period or to determine what sections users can see on the Timesheet. Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 19 Through the new Timesheet Controls section, administrators can configure and restrict how the timesheet is viewed by users
  • New Features 9.2 – Time and Labor Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 20
  • New Features 9.2 – Time and Labor Feature Employee and Administrator Enhancements T_92_3a. Additional Enhancements New attributes to TRC Program control usage Administrators can designate restriction and access for time entry on employees’ and managers’ timesheets Administrators can control who is allowed to modify an employee’s reported time System can be configured to notify employees when someone other than themselves makes a change to their time entry. Time Attestation Ability to define legal statements for “official” sign off and validation of time entries Mouse-over pop up on job description Provides ability to view additional information such as workgroup and task group without navigating away from current page Timesheet Summary page improved for easier view and sorting Last and First names are now in separate columns for easier sorting and more efficient review Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 21
  • New Features 9.2 – Time and Labor Feature Employee and Administrator Enhancements T_92_4. Time and Labor Alerts Framework Provides building blocks to automate business policies. Alerts enable you to monitor frequent sick time, work, and overtime against a configured threshold and other business policies that impact your workforce productivity, helping organizations to control their labor costs. Feature Administrators and managers are able to configure Alert Rules that monitor transaction data for a single group or groups of employees. Alerts are sent to specific individuals who can review and act on them via the new T&L Work Center Employee and Administrator Enhancements T_92_5. Time and Labor WorkCenter Combines transactions, analytics, workflow, alerts, and reports into a configurable framework that can be tailored to each role-based user. The workcenter increases users' productivity by streamlining and simplifying their work and providing access to all their needed information in one place. Directs user to specific tasks needing completion – easier navigation Access to cross-module pages to run reports, processes and queries from a single location Using Pivot Grids, users can view transactional data such employees’ timesheets by status and attendance Integrates with new Notification Framework Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. Enables administrators and managers to create and send one-time or recurring announcements and/or emails to a list of recipients 22
  • New Features 9.2 – Time and Labor Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 23
  • New Features 9.2 – Time and Labor Feature Employee and Administrator Enhancements T_92_6. AWE for Overtime Requests PeopleSoft Time and Labor Overtime Request process uses the powerful Approval Workflow Engine (AWE) technology, which can automatically trigger workflow notifications. Through Self-service, Employees can enter overtime requests for a future date and receive notification of approval or denial. Using Manager Self Service, administrators and managers can view the requests, check the amount of overtime worked to date, approve or deny the request, and enter comments. HCM Delegation Framework Ability to delegate authority for T&L transactions Feature Employee and Administrator Enhancements T_92_7. New XML/BI Reports Displays all Adds, Updates and Deletes from employees’ reported time Reported Time Audit Leave and Compensatory Time Monthly view of all Leave/Comp time reported, taken and their balances Users can print from within the employee and manager timesheet pages Print Timesheet Emtec, Inc. Proprietary & Confidential. All rights reserved 2013. 24
  • THANK YOU FOR YOUR TIME Please visit us online at www.emtecinc.com