Emphasis’ guide for writing to the Queen and Government
The etiquette of address in letters <ul><li>Ever wondered about the etiquette of address in letters? </li></ul><ul><li>Wri...
Salutations   <ul><li>These days, ‘Dear’ is almost always the best place to start (rather than, say, ‘My lord’ or ‘Very Re...
Religious leaders   <ul><li>Apart from when dropping an email to his Holiness, the best rule of thumb is to begin ‘Dear [p...
Titled people   <ul><li>Here you will mostly find yourself writing (if not exclaiming) ‘Dear Lord’ (or ‘Dear Lady’), plus ...
The Armed forces <ul><li>These rules aren’t quite as strict as they once were, but politeness is still important. As, natu...
The Royals   <ul><li>Unfortunately, no-one but personal acquaintances should write directly to a member of the Royal Famil...
Prime Minister   & the Cabinet <ul><li>For the new PM, begin your epistle, ‘Dear Mr Cameron, or even more simply: ‘Dear Pr...
Envelopes   <ul><li>It’s worth noting that although you don’t need to open your letter with the full name in the formal st...
Sign-offs   <ul><li>The straightforward rule for writing to any of the above is that if you are writing to an unnamed ‘Sir...
Emphasis  <ul><li>Emphasis is the UK’s leading organisation dedicated solely to business writing training and consultancy....
Upcoming SlideShare
Loading in …5
×

Emphasis’ guide for writing to the queen

2,731 views
2,485 views

Published on

Have you ever wondered how you’d structure a letter to the Queen or someone in government? If you are required to contact individuals in power, viewing our presentation on how to address the royals, government officials and the armed forces will help improve and develop your business writing skills.


Published in: Business, Education
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
2,731
On SlideShare
0
From Embeds
0
Number of Embeds
3
Actions
Shares
0
Downloads
6
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Emphasis’ guide for writing to the queen

  1. 1. Emphasis’ guide for writing to the Queen and Government
  2. 2. The etiquette of address in letters <ul><li>Ever wondered about the etiquette of address in letters? </li></ul><ul><li>Write Now reader Joanne King asked us for a guide to using salutations and ‘Yours sincerely/faithfully’ for titled individuals, such as service men and women, religious leaders and people who have been honoured or decorated. </li></ul><ul><li>We were only too happy to oblige. </li></ul>
  3. 3. Salutations <ul><li>These days, ‘Dear’ is almost always the best place to start (rather than, say, ‘My lord’ or ‘Very Reverend Sir’). That is, unless you have cause to write to the Pope, in which case, you should begin ‘Your Holiness’ or ‘Most Holy Father’. </li></ul>
  4. 4. Religious leaders <ul><li>Apart from when dropping an email to his Holiness, the best rule of thumb is to begin ‘Dear [position]’, so just ‘Dear Bishop’, ‘Dear Chief Rabbi’ or ‘Dear Vicar’ will suffice. For priests and rabbis, you might add their surname, eg ‘Dear Father Jones’. </li></ul>
  5. 5. Titled people <ul><li>Here you will mostly find yourself writing (if not exclaiming) ‘Dear Lord’ (or ‘Dear Lady’), plus the surname, eg Dear Lord Albright. This rule goes for a peer, baron, viscount/viscountess and a marquess/marchioness. But there are some exceptions: </li></ul><ul><ul><li>•   Earl/their wife – Dear Lord/Lady [place they are Earl ‘of’] •   Duke/Duchess – Dear Duke/Duchess •   Knight or Baronet – Dear Sir [first name], eg Dear Sir Sean (‘You’re still my favourite Bond…’) •   Dame – Dear Dame [first name], eg Dear Dame Judi (‘Please petition to bring back Sean Connery…’) </li></ul></ul>
  6. 6. The Armed forces <ul><li>These rules aren’t quite as strict as they once were, but politeness is still important. As, naturally, is rank, and it’s vital to note the differences between the different branches. For example, for a lieutenant in the Army, you write ‘Dear Mr [surname]’, while a Naval lieutenant should be greeted ‘Dear Lieutenant [surname]’. </li></ul><ul><li>Again, the general rule (no pun intended), is: ‘Dear [rank] [surname]’. </li></ul><ul><li>For the lowest ranks in each Force – a pilot or flying officer, a midshipman or a lieutenant (in the Army) – put ‘Dear Mr [surname]’. </li></ul><ul><li>And for the highest ranks, do your research and find out what titles they hold. An admiral, field marshal or RAF marshal would most likely also be a knight or a peer. Try to find out whether they prefer to be addressed by rank or as ‘Lord’ or ‘Sir’, and salute them accordingly. </li></ul>
  7. 7. The Royals <ul><li>Unfortunately, no-one but personal acquaintances should write directly to a member of the Royal Family. So if you are holding out to turn the tables on the Queen by sending her a one hundredth birthday card, along, perhaps, with a letter of commiseration for Prince Charles, you’ll actually need to send each letter to their Private Secretaries. Find out if this Secretary is male or female, then start your letter ‘Dear Sir’ or ‘Dear Madam’, and finish ‘Yours faithfully’. </li></ul>
  8. 8. Prime Minister & the Cabinet <ul><li>For the new PM, begin your epistle, ‘Dear Mr Cameron, or even more simply: ‘Dear Prime Minister’. Finish ‘Yours sincerely’. </li></ul><ul><li>For the rest of the Cabinet, it’s just ‘Dear [appointment]’. For example, ‘Dear Minister’, ‘Dear Home Secretary’, ‘Dear Lord Chancellor’, ‘Dear Under-Secretary’ and so forth. If the appointment in question is particularly long-winded, it’s better to use their name. ‘Yours sincerely’ is the sign-off. </li></ul>
  9. 9. Envelopes <ul><li>It’s worth noting that although you don’t need to open your letter with the full name in the formal style, you should observe this on the envelope, including their full title plus any ranks, decorations or honours as applicable. For example, although your letter to the Archbishop of Canterbury began simply ‘Dear Archbishop’, the envelope would read: The Most Rev and Rt Hon the Lord Archbishop of Canterbury. And your Christmas card to David Cameron would be addressed to: The Rt Hon David Cameron, MP, Prime Minister. </li></ul>
  10. 10. Sign-offs <ul><li>The straightforward rule for writing to any of the above is that if you are writing to an unnamed ‘Sir’ or ‘Madam’, you use ‘Yours faithfully’. If you are addressing a specific person, whether by name or by title/position, you use ‘Yours sincerely’. (And you only need to capitalise the Y, never the first letter of the second word.) </li></ul><ul><li>Once again, the Pope is the exception (as well he might be). If you are Roman Catholic, finish with, ‘I have the honour to be, Your Holiness’s most devoted and obedient child’. If you aren’t, go with ‘I have the honour to be, Your Holiness’s obedient servant’. And try to resist the urge to put ‘hugs and kisses’. </li></ul>
  11. 11. Emphasis <ul><li>Emphasis is the UK’s leading organisation dedicated solely to business writing training and consultancy. We train our clients to write clearly and effectively. Plain and simple. </li></ul><ul><li>We're the name behind some of the best business writing skills in the UK, providing specialist training and consultancy to a huge range of private and public-sector organisations. </li></ul><ul><li>Get in touch to find out how we could improve your writing skills: </li></ul><ul><li>www.writing-skills.com </li></ul><ul><ul><li>Emphasis Training Ltd </li></ul></ul><ul><ul><li>130 Queen's Road </li></ul></ul><ul><ul><li>Brighton </li></ul></ul><ul><ul><li>East Sussex </li></ul></ul><ul><ul><li>BN1 3WB </li></ul></ul><ul><ul><li>England </li></ul></ul><ul><ul><li>+ 44 (0)1273 732888 </li></ul></ul>

×