Coginov Info Audit, document accessibility improvements and Insights for Big Data migrations

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Coginov Info Audit Solution delivers newly formed purpose and value for your Big data, while providing vast economies; insights into behavioral patterns; minimal business intrusion or disruption of existing business processes; and trends early on to deliver real business efficiency and value.

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Coginov Info Audit, document accessibility improvements and Insights for Big Data migrations

  1. 1. Managing your Big Data Coginov Informational Audit The ProductCompany Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  2. 2. Meeting Agenda • What are the Problems • What can we see in an Informational Audit • Proposed Solution • Sample Results • Next StepsCompany Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  3. 3. Company Problem CIO and IT managers are facing a difficult challenge of keeping track of the fast growing proliferation of unstructured data such as e-mails, social media and content stored in business tools.Company Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  4. 4. Big Data Deluge • Each year the amount of information created in the enterprise, paper and digital combined, grows faster than 65%. • Even for a relatively small company of 100 users, corporations will manage an average of 8.5 million emails a An Updated Forecast of Worldwide Information Growth Through year by 2012. 2011 (IDC) March 2008 • There is currently over 70 Million blogs and 20 Billions Tweets. • Reducing the time wasted dealing with information overload by 15% could save a company with 500 employees more than $2 million a year. Cutting the Clutter: Tackling Information Overload At the Source,- IDC John Gantz Angéle Boyd Seana Dowling - March 2009 ADDRESSING EMAIL CHAOS: THE EMAIL-MANAGER SOLUTION A whitepaper by The Radicati Group, Inc. - April 2008 The External Information Crisis: Will IT Step Up? Tom Austin - Gartner Symposium/ITxpo 2010Company Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  5. 5. Unstructured Data • More than 70% of your corporate information comes unstructured data (email, social media, etc) • The majority of unstructured data is spread across disparate file servers and data store farms.Company Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  6. 6. Many File FormatsCompany Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  7. 7. Is your company or department finding it difficult to: • communicate and share information? • identify content and discover new insights? • improve collaboration and communication amongst internal and external resources? • find the right information?Company Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  8. 8. Solution to Key Issues Key Issues Solution Lack of visibility over data usage, Conduct an Informational Audit redundant or out-of-date documents Inability to properly forecast storage • Use of Informational Audit’s Reports and needs Dashboards • Inability to search and retrieve • Automate meta-data association of documents documents • Inconsistent classification and structures • Automated taxonomy and categorical ontology • Lack of collaboration amongst business • Document collaboration and share units software • No centralized data, privacy or security • Central repository control • Lack of versioning controls • Versioning control tools • Inability to locate document origin • Archiving tools based on date of origin and lifecycle last use • Lack of process automation • Workflow management processesCompany Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  9. 9. Total Solution Coginov Coginov Content + Coginov Coginov Content Unstructured Unstructured Content Informational Informational Semantic Semantic Management Management Content Audit Audit Analysis Analysis System SystemCompany Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  10. 10. Informational Audit 1. Collect all unstructured data and related metadata from all files servers 2. Analyze the data collected to prepare a scope for a specific data objective 3. Provide a simple to understand collection of information that can drive changes based upon factCompany Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  11. 11. Informational Audit Simple and powerful solution that can help your organization in taking the first step in putting in place a new process of document management, knowledge management, or archiving. • Aggregate, index all the content stored across your entire server farm • Classify, organize and categorize the content based on user- specific parameters • Navigate and visualize the entire data corpus • Assist in eliminating redundant or out-of-date information • Help with the forecasting of storage needs and data structures for future growth • Build reports and dashboard that will help your executive team understand the situation and assess what are the best investment strategies to address the problem. • Manage the migration of data from old servers into the new system of choiceCompany Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  12. 12. Informational Audit Data Model • What is the current count of unstructured documents? • Does the proliferation of unstructured data pose any problems? • Can employees locate information they require, when they need it? • Do they always find it? • Can they collaborate effectively?Company Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  13. 13. Search, index and find documents using the meta-data Document Name Date of Origin Using meta-data can be highly efficient … Important to tag content with the accurate meta data Meta-dataCompany Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  14. 14. Sample Results Informational Audit Conducted in Q1-2012Company Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  15. 15. Analysis from a Sample Data SetCompany Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  16. 16. Tracking Data Growth Total of 1,381,741 files Total disk space = over 730 GigabytesCompany Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  17. 17. Tracking Unstructured Data Approximately 60% of unstructured documents, were created in the last 5 years (600K+ files). At this rate they will be way beyond 2M files by 2013-14Company Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence
  18. 18. Questions?Company Confidential - Copyright (C) 2009-2012 Coginov, inc. enabling corporate intelligence

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