Strategies Utilize Technology for Maximum PerformancePresentation Transcript
Strategies to Utilize Technology for Maximum Performance Emily Bennington Coauthor, Effective Immediately: How to Fit In, Stand Out, and Move Up at Your First Real Job
I wasn’t asked to speak to you today because I’m a tech-junkie. I’ve never camped out when Apple launched a new product.
I’m here because I manage to do a lot of things at once. Author Speaker Employee Mom Entrepreneur
What’s impacting our ability to Get Things Done?
We’re so busy with the demands of everyday life, that we don’t keep up with our big ideas very well.
Sill no traction Big idea! Opportunity lost
You want to beat this economy? Find ways to turn IDEAS into ACTION!
Starting with a systematic way to get organized so we can get productive!
It All Starts with Time Management 1.) Don’t just react to the incoming, e.g. emails, people, phone calls, etc. 2. ) BEFORE YOU TURN ON YOUR COMPUTER, list your 5x5, i.e. the 5 things you want to get done by 5pm. 3.) Find your “Alone Zone” and/or “Power Hour.” (Note: You MUST schedule this as a reoccurring appointment on your calendar everyday.)
P.S. Turn off email notifications during your power hour! And keep in mind…
Success is in the ACT, not the APP!
That said, there are still killer apps to increase organization and productivity.
Let’s start with the 800 pound gorilla, shall we?
Sign in or create a Google Account. (Note: You don’t have to use a Gmail address for this.)
Google has a TON of useful tools, but we’re going to dive into one…
What is Google Reader?
Allows you to read all of your favorite blogs and websites IN ONE PLACE.
Lets you share items of interest with those in your network – and see what they’re reading too.
Benefits of Reader vs. “Hunting Around” Online - You don’t waste time because the news comes to you.
You are always “in the know” on matters that affect your business / industry.
You can stay ahead of the competition by being the first to spot trends or receive important information.
- You can send prospects articles of interest and use it as an excuse to contact them…again.
You can access Reader from your phone. (Makes waiting in line easier.)
You can quickly update your team on what you’re reading.
Google Reader is like a daily newspaper – edited by YOU – with only the information you want to receive.
You can even add notes to shared items.
Explore tab gives you a list of feeds you may like based on your current subscriptions.
To add feeds to your Reader, visit important sites (e.g. clients, prospects, professional development, news, etc.) and look for the RSS icon.
(It will look like one of these.)
When you click on the RSS icon, it will open up a page that looks like this. Choose the Google button.
You will then have a choice between adding the feed to your Google homepage or Google Reader. Select Reader.
The feed will appear directly in your Reader. Now, you no longer need to visit the site for the latest updates – they will come straight to you.
(Google Homepage sample if you’re curious.)
Alternatively, you can go straight to the site, grab the URL…
…and paste it directly.
Bold items are unread. Unbold items have been read or marked “read” by you.
To customize your Reader, click on “Manage Subscriptions” in the lower left corner of the screen.
You can delete, file, or rename your feeds from this page.
Also, by clicking on the “Preferences” tab, you can set your Reader home (a.k.a Start) page to any feed you choose.
You have complete control over what you choose to share in your Reader…and what you don’t.
That’s great, Emily. I’m now a Google Power User, but how do I organize projects?
I wrote my first book the old-fashioned way.
For my next book I’m using….
What is Evernote?
Your “external brain.”
Allows you to keep text, voice, photo, and web notes in one place and grouped by subject. (Hooray!)
The problem with thinking you can keep track of everything in your head…
…is that it eventually gets fuzzy.
Best case = you have a decrease in overall productivity. Worst case, you lose a great idea completely.
Practical Ways to Use Evernote Project organization. (Notes, photos, and web clips all in one place.) Share notes with your team / family. Meeting preparation / follow-up. Manage your goals and to-do list. Keep track of your children’s projects and deadlines. Save favorite recipes. Take photos of wine bottles, restaurants, hotels, business cards, etc. you want to remember later. REPLACE THE SCRIBBLES!
To get started, visit Evernote.com
Create an account.
Download the site to your computer.
Pick up the app so you can use it on your phone.
You also want to download the web clipper extension…
…so you can have one of these cool elephants on your tool bar.
Click on the elephant, and you can save web articles to Evernote.
If you don’t need the whole article, you can highlight text and right-click…
This will save only what you’ve highlighted into Evernote.
You can even select the folder where you want the note to go.
And add text if you like.
This is how I used to keep track of my idea files.
This is how I do it now. All online. No more folders.
(Not that I could put this in a folder anyway…)
Note from a recent meeting. I needed info from this page, but the binder wasn’t mine. Solution?
You can even use Evernote to capture tweets.
Just go to Settings > Twitter
Next, follow @myen and you’ll receive a direct message. Click on the link and you’re all set!
You can share entire folders with family, friends and colleagues.
In other words… ACT!
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