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Strategies Utilize Technology for Maximum Performance
 

Strategies Utilize Technology for Maximum Performance

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    Strategies Utilize Technology for Maximum Performance Strategies Utilize Technology for Maximum Performance Presentation Transcript

    • Strategies to Utilize Technology for Maximum Performance
      Emily Bennington
      Coauthor, Effective Immediately: How to Fit In, Stand Out, and Move Up at Your First Real Job
    • I wasn’t asked to speak to you today because I’m a tech-junkie.
      I’ve never camped out when Apple launched a new product.
    • I’m here because I manage to do a lot of things at once.
      Author
      Speaker
      Employee
      Mom
      Entrepreneur
    • What’s impacting our ability to
      Get Things Done?
    • Focus.
    • DISORGANIZATION!
    • We’re so busy with the demands of everyday life, that we don’t keep up with our big ideas very well.
    • Sill no traction
      Big idea!
      Opportunity lost
    • You want to beat this economy?
      Find ways to turn IDEAS into ACTION!
    • Starting with a systematic way to get organized so we can get productive!
    • It All Starts with Time Management
      1.) Don’t just react to the incoming, e.g. emails, people, phone calls, etc.
      2. ) BEFORE YOU TURN ON YOUR COMPUTER, list your 5x5, i.e. the 5 things you want to get done by 5pm.
      3.) Find your “Alone Zone” and/or “Power Hour.” (Note: You MUST schedule this as a reoccurring appointment on your calendar everyday.)
    • P.S. Turn off email notifications during your power hour!
      And keep in mind…
    • Success is in the ACT, not the APP!
    • That said, there are still killer apps to increase organization and productivity.
    • Let’s start with the 800 pound gorilla, shall we?
    • Sign in or create a Google Account.
      (Note: You don’t have to use a Gmail address for this.)
    • Google has a TON of useful tools, but we’re going to dive into one…
    • Google Reader
    • What is Google Reader?
      • Allows you to read all of your favorite blogs and websites IN ONE PLACE.
      • Lets you share items of interest with those in your network – and see what they’re reading too.
    • Benefits of Reader vs.
      “Hunting Around” Online
      - You don’t waste time because the news comes to you.
      • You are always “in the know” on matters that affect your business / industry.
      • You can stay ahead of the competition by being the first to spot trends or receive important information.
      - You can send prospects articles of interest and use it as an excuse to contact them…again.
      • You can access Reader from your phone. (Makes waiting in line easier.)
      • You can quickly update your team on what you’re reading.
    • Google Reader is like a daily newspaper – edited by YOU – with only the information you want to receive.
    • You can even add notes to shared items.
    • Explore tab gives you a list of feeds you may like based on your current subscriptions.
    • To add feeds to your Reader, visit important sites (e.g. clients, prospects, professional development, news, etc.) and look for the RSS icon.
    • (It will look like one of these.)
    • When you click on the RSS icon, it will open up a page that looks like this. Choose the Google button.
    • You will then have a choice between adding the feed to your Google homepage or Google Reader. Select Reader.
    • The feed will appear directly in your Reader. Now, you no longer need to visit the site for the latest updates – they will come straight to you.
    • (Google Homepage sample if you’re curious.)
    • Alternatively, you can go straight to the site, grab the URL…
    • …and paste it directly.
    • Bold items are unread.
      Unbold items have been read or marked “read” by you.
    • To customize your Reader, click on “Manage Subscriptions” in the lower left corner of the screen.
    • You can delete, file, or rename your feeds from this page.
    • Also, by clicking on the “Preferences” tab, you can set your Reader home (a.k.a Start) page to any feed you choose.
    • You have complete control over what you choose to share in your Reader…and what you don’t.
    • Your turn.
    • Voilà
    • That’s great, Emily.
      I’m now a Google Power User, but how do I organize projects?
    • I wrote my first book the old-fashioned way.
    • For my next book I’m using….
    • Evernote
    • What is Evernote?
      • Your “external brain.”
      • Allows you to keep text, voice, photo, and web notes in one place and grouped by subject. (Hooray!)
    • The problem with thinking you can keep track of everything in your head…
    • …is that it eventually gets fuzzy.
    • Best case = you have a decrease in overall productivity.
      Worst case, you lose a great idea completely.
    • Practical Ways to Use Evernote
      Project organization. (Notes, photos, and web clips all in one place.)
      Share notes with your team / family.
      Meeting preparation / follow-up.
      Manage your goals and to-do list.
      Keep track of your children’s projects and deadlines.
      Save favorite recipes.
      Take photos of wine bottles, restaurants, hotels, business cards, etc. you want to remember later.
      REPLACE THE SCRIBBLES!
    • To get started, visit Evernote.com
    • Create an account.
    • Download the site to your computer.
    • Pick up the app so you can use it on your phone.
    • You also want to download the web clipper extension…
    • …so you can have one of these cool elephants on your tool bar.
    • Click on the elephant, and you can save web articles to Evernote.
    • Voilà
    • If you don’t need the whole article, you can highlight text and right-click…
    • This will save only what you’ve highlighted into Evernote.
    • You can even select the folder where you want the note to go.
    • And add text if you like.
    • Voilà
    • This is how I used to keep track of my idea files.
    • This is how I do it now.
      All online. No more folders.
    • (Not that I could put this in a folder anyway…)
    • Note from a recent meeting.
      I needed info from this page, but the binder wasn’t mine. Solution?
    • You can even use Evernote to capture tweets.
    • Just go to Settings > Twitter
    • Next, follow @myen and you’ll receive a direct message. Click on the link and you’re all set!
    • Example
    • You can share entire folders with family, friends and colleagues.
    • In other words… ACT!
    • Email me for a link to this presentation!
      ProfessionalStudio365.com
      Twitter.com/EmilyBennington
      Facebook.com/EmilyBenningtonCollegetoCareer
      LinkedIn: http://www.linkedin.com/in/emilybennington
      Email: ebennington@msn.com