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EMJD: Integration and functioning of the Erasmus Mundus Joint Doctorate programme, incl. partnership composition
 

EMJD: Integration and functioning of the Erasmus Mundus Joint Doctorate programme, incl. partnership composition

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Presentation by Maaike Leusden from Vrije Universiteit. Presentation was held at the EMAP training seminar in Tallinn for future Erasmus Mundus Joint Doctorates consortia (18-21 January 2012). For ...

Presentation by Maaike Leusden from Vrije Universiteit. Presentation was held at the EMAP training seminar in Tallinn for future Erasmus Mundus Joint Doctorates consortia (18-21 January 2012). For video see http://vimeo.com/38079071.

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    EMJD: Integration and functioning of the Erasmus Mundus Joint Doctorate programme, incl. partnership composition EMJD: Integration and functioning of the Erasmus Mundus Joint Doctorate programme, incl. partnership composition Presentation Transcript

    • EMAP 2 - Training seminar for future Erasmus Mundus Joint Doctorate consortiaIntegration and functioning of the Erasmus Mundus Joint Doctorate programme, incl. partnership composition Maaike Leusden - Schokker VU University Medical Center Amsterdam - Neuroscience Campus Amsterdam
    • ContentsSetting up an EMJD:• Development Joint PhD• Basic information ENC Network• Added value Joint Doctorate programme• Organization chart - Organizational structureGoing through cycles:• Project definition - Project proposal• Selection of projects by Board of Education• Recruitment / admission (Eligibility rules – admission / selection criteria - online application form)• Project – student selection planning• Promotion of PhD vacancies• Student selection procedure• Ranking sheet applicantsGuiding the students:• Preparation contracts final selection students• Personal Training Plan• Annual meeting• Research cooperation and / or educational cooperation as core of the Joint Doctorate programme?• Survey students
    • ContentsSetting up an EMJD:• Development Joint PhD• Basic information ENC Network• Added value Joint Doctorate programme• Organization chart - Organizational structureGoing through cycles:• Project definition - Project proposal• Selection of projects by Board of Education• Recruitment / admission (Eligibility rules – admission / selection criteria - online application form)• Project – student selection planning• Promotion of PhD vacancies• Student selection procedure• Ranking sheet applicantsGuiding the students:• Preparation contracts final selection students• Personal Training Plan• Annual meeting• Research cooperation and / or educational cooperation as core of the Joint Doctorate programme?• Survey students
    • *
    • Development Joint PhD• 2009 ENI Net (www.eni-net.org)• 4 home institutes (Amsterdam, Bordeaux, Göttingen, Coimbra) + Zürich• Initiative at organizing PhD training and funding at EU level: − excellent scientific track records − joint and high impact publications − creating a large network (of > 2000 scientists) − joint PhD professional training networks• Focus on ‘Brain Disease Mechanisms’
    • Basic information ENC Network• 2009-2010 Erasmus Mundus Joint Doctorate programme awarded• Coordinator VU University Medical Center – Neuroscience Campus Amsterdam• Partners: − Bordeaux Neuroscience – Université Bordeaux Segalen − European Neuroscience Institute Göttingen − Neuroscience Center Zürich − Center for Neuroscience and Cell Biology, Coimbra• Type of cooperation: consortium• Type of degree: Joint or Double degree• Length of programme: 5 cyles of 4 years each (75% funded by Erasmus Mundus)
    • Added value Joint Doctorate programmeInstitutes / Academics / Students• career prospects: EMJD candidates get to know 5 research institutes of the consortium > post doc postitions• career development will be monitored after graduation > eye on output programme: − competitiveness − International mobility
    • Organization chart Director SeniorOmbuds Board of Education Advisory man Board ENC Management Team Administrative Official PhD PhD PhD PhD Supervisors Project Project Project Project PhD students X X+1 X+2 X+n Board PhD PhD PhD PhD Supervisors 9 Project Project Project Project PhD students Y Y+1 Y+2 Y+nfellows PhD PhD PhD PhD Supervisors Project Project Project Project PhD students Z Z+1 Z+2 Z+n
    • Organizational structureResponsibilities coordinator:• coordination• administration• all agreements (partners / students)• communication (via e-mail / videoconference / meetings): − Board of Education − Management team − Erasmus Mundus Agency − Principle Investigators (PhD supervisors) − PhD students• responsible for budget − distribution − yearly financial overview (from partners)
    • ContentsSetting up an EMJD:• Development Joint PhD• Basic information ENC Network• Added value Joint Doctorate programme• Organization chart - Organizational structureGoing through cycles:• Project definition - Project proposal• Selection of projects by Board of Education• Recruitment / admission (Eligibility rules – admission / selection criteria - online application form)• Project – student selection planning• Promotion of PhD vacancies• Student selection procedure• Ranking sheet applicantsGuiding the students:• Preparation contracts final selection students• Personal Training Plan• Annual meeting• Research cooperation and / or educational cooperation as core of the Joint Doctorate programme?• Survey students
    • Project definition
    • Project proposalContent to be filled in: (max 4 pages total)• project title• home institute• principle investigator• exchange / guest institute (1/2)• co-principle investigator• executive summary• information on research approach including collaboration plan• mobility plan• consent on financial matching (4th year)• short CV of PI, including 3-5 key publications• contact data of PI’s• signatures PI’s
    • Selection of projects by Board of Education• All projects ranked by the BoE: (4 = excellent; 3 = good; 2 = OK; 1 = unclear) − executive Summary − originality − rationale for collaboration − quality of CV PI• Final selection by BoE via videoconference• Project published on websites / vacancy sites
    • Recruitment / admission
    • Recruitment / admission – Eligibility rules• Background in the field of experimental or preclinical Neurosciences.• Applicants with background in related fields including: − biomedical sciences, − biological psychology, − genetics, − medicine, − biophysics, − bioinformatics and/or artificial intelligence will also be considered.• Important eligibility criteria as mentioned in the Programme Guide (Version 16/12/2010) of the Erasmus Mundus Programme: − Category A (non-European) − Category B (European)http://www.enc-network.eu/joint-phd-degree/eligibility-rules/
    • Recruitment / admission – Selection criteriaStudents are selected on the basis of four criteria:• motivation letter• outstanding study-results (top 10% scores) during their bachelor and master phase• certified proof of language test results (i.e. TOEFL or IELTS)• minimum of 2 written letters of recommendation from previous or current supervisors;• a formal interview (and short presentation in person or by Skype) will be included in the selection procedure.http://www.enc-network.eu/joint-phd-degree/selection-criteria/
    • Recruitment / admissiononline application form 1/2
    • Recruitment / admissiononline application form 2/2
    • Project – student selection planning*
    • Promotion of PhD vacancies• Website ENC Network & Youtube• Websites partner institutes ENC Network• Websites projects partner institutes (BrainTrain, Cerebnet etc.)• Social media:• EURAXESS Jobs• Nobel Jobs / Math Jobs• Study portal /PhD portal• Fens (Federation of European Neurosciences – www.fens.org)
    • Student selection procedure• Students fill in application form / upload documents• Checked by coordinator• Principle Investigators selected projects via website enter the uploaded information / documents (secured area)• PI’s fill in ranking sheet per applicant• PI’s select most eligible student + 1 reserve student cat. A + B• Priority list of project-student selection to BoE (by e-mail)• Final project-student by BoE via videoconference• Coordinator > fills in − the Mobility Database Erasmus Mundus − application form• Applicants need to sign ‘acceptance letter’
    • Ranking sheet applicantsEvaluation of candidate: Evaluation of candidate Outstanding Very Good Good Average Below Average 5 4 3 2 1Education (25%) 0 0 0 0 0 2Motivation (12,5%) 0 0 0 0 0 1References (12,5%) 0 0 0 0 0 1Total points 0(min 16 points)Interview result (50%) 0 0 0 0 0 4- academic experience- know-how in the field of the project- academic potentialTotal points 0(min 16 points)Additional information on evaluation procedure:Evaluation of candidateEducation (25 %)Motivation (12,5%) These 3 evaluation points need to have a minimum of 16 points in total in order to be qualified to have an interview with the supervisorsReferences (12,5%)Interview result (50%) Minimum of 16 points- academic experience- know-how in the field of the project- academic potentialTotal 100% A student will considered eligible scoring a minimum of 24 points in the evaluation
    • ContentsSetting up an EMJD:• Development Joint PhD• Basic information ENC Network• Added value Joint Doctorate programme• Organization chart - Organizational structureGoing through cycles:• Project definition - Project proposal• Selection of projects by Board of Education• Recruitment / admission (Eligibility rules – admission / selection criteria - online application form)• Project – student selection planning• Promotion of PhD vacancies• Student selection procedure• Ranking sheet applicantsGuiding the students:• Preparation contracts final selection students• Personal Training Plan• Annual meeting• Research cooperation and / or educational cooperation as core of the Joint Doctorate programme?• Survey students
    • Preparation contracts final selection students• Doctoral Candidate Agreement• Personal Training Plan• PI’s need to assist students with: (also available secured area website ‘partners’) − employment contract student with home institute including social security, health insurance, work accident insurance and the provision of parental leave (NCA provides for travel insurance via Marsh) − visa / residence permit non-European students in obtaining their visa and residence permits − housing/ accomodation
    • Personal Training Plan1. title, venue and names supervisors home and host institute of project2. index, timetable, programme (dates - commencement and review, itemising training content and elements) (ECTS workload see next page)3. introduction/definitions (aim and summary of the training plan)4. agreed activities (courses / key-note lectures and seminars including obligatory annual meeting -5days-)5. programme content/elements (itemised and presented in logical sequence and in suitably sized elements for students learning ability, and reflecting the order of training activities and delivery + ECTS estimation per element or hours spent on activity)6. Progress of personal programme (description of progress of personal programme per year and description of research change in personal training plan if applicable  summarize used methods, techniques, results, skills and/or other outcomes  description of courses/meetings/lectures attended (title, date, venue and ECTS)  changes in research plan7. Other (to be defined by the supervisor and/or student)Date: Date:Name and signature Name and signatureDoctoral Candidate: Principle Investigator:
    • Annual meeting and ENC-Network training• Annual (2 day) meeting for PhD students of ENC-Network and meet with peer groups from other (Marie Curie ITN) consortia (see next slide): − elevator pitch presentations by all students on day 1 − training in transferable skills (4 sessions) o how to write high impact scientific papers? o how to deal with intellectual property? o what is the employability of PhD’s? o how to improve presentation and communication skills? − selection for high profile oral reports on day 2 − poster market and award (with > 50 posters) − joining keynote lectures and meet with senior scientists during day − social get-togethers (intervision) and meet seniors during evening• Linked to Federation of European Societies for Neuroscience meeting (Barcelona 14-18 July 2012, 15.000 attendents) > ENC-Network PhD students are guided in attending lectures and symposia (one week per year)• ENC-Network PhD students are obliged to attend technical and laboratory based courses (at least 1 week per year) organized by ENC-Institutes
    • Annual meeting participation• Annual ENC meeting together with other (affiliated) consortia: − BrainTrain (Marie Curie, 17 PhD students) − Cerebnet (Marie Curie, 12 PhD students) − SyMBaD (Marie Curie, 23 PhD students) − Twinning / Cum Laude projects (3 PhD students, Bordeaux – Amsterdam)
    • Research cooperation and / or educational cooperation as core of the Joint Doctorate programme?PhD - students:• scientific training through performing original research in 2/3 institutes• ENC Network obligatory tailor-made courses (technical workshops and training in transferable skills)• ENC- Annual Meeting linked to FENS meeting (Federation of European Neurosciences – www.fens.org)• additional enrolment in (pre-)existing Neurosciences PhD courses throughout academic year in each partner institute (> 25 different courses published on website)• workload of > 350 hours advanced study including: − weekly seminars in home/host institutes (40 hours per year) − annual meetings (40 hours per year) − at least one Advanced Methods Course (40 hours) − two optional courses (80 hours) – published on website (secured area for students)PS - ENC-Network institutes also acquired a Erasmus Mundus Master Program(Neurasmus) last year; ENC-Network thus offers both MSc and PhD training in aninternational context!
    • Survey students• Online survey students after year 1, topics: − Joint Doctorate Programme − enrollment / application and administrative support − Erasmus Mundus Agency
    • Concluding remarksSetting up an EMJD:• Opinion leading scientists take the leadComplement this initiative with good management!Going through cycles:• Create transparant and professional guidelines and internet portal / video conferencesCommitment from partner institutes and senior scientists!Guiding the PhD students:• Communicate and organize meetings and coursesStimulate and training of international orientation, awarenessand mobility!
    • Thank you for your attention and good luck