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  • 1. NYANGA ARTS DEVELOPMENT CENTRE (NADC) AN ANNUAL FINANCIAL AND NARRATIVE PROJECT REPORT JANUARY 15, 2006 – FEBRUARY28, 2007
  • 2. AN ANNUAL FINANCIAL AND NARRATIVE PROJECT REPORT 1 <ul><li>COMPILED AND WRITTEN </li></ul><ul><li>BY </li></ul><ul><li>MZWAMADODA “MZI” VAVA </li></ul><ul><li>INTERN PROJECT MANAGER </li></ul><ul><li>NYANGA ARTS DEVELOPMENT CENTRE </li></ul><ul><li>c/o zolani multi-purpose centre </li></ul><ul><li>6 th avenue </li></ul><ul><li>Nyanga, 7755 </li></ul><ul><li>Tel: (021) 385 1751 </li></ul><ul><li>Fax: (021) 386 1032 </li></ul><ul><li>Email: [email_address] </li></ul>
  • 3. CONTENTS <ul><li>INTRODUCTION </li></ul><ul><li>TOPICS FOR DISCUSSION </li></ul><ul><li>EXECUTIVE SUMMARY </li></ul><ul><li>ACTIVITIES, PROGRAMMES AND PROCESSES UNDERTAKEN </li></ul><ul><li>ACHIVEMENTS </li></ul><ul><li>SHORTFALLS </li></ul><ul><li>OUTSTANDINGS </li></ul><ul><li>FINANCIAL REPORT </li></ul><ul><li>WAY FORWARD </li></ul><ul><li>CONCLUSION </li></ul>
  • 4. INTRODUCTION <ul><li>The purpose of this annual financial and narrative report of the NYANGA ARTS DEVELOPMENT CENTRE(NADC) PROJECT is to introduce and take all our stakeholders and partners into a journey of discovering and witnessing the various processes undertaken by the core group, referred to as Nyanga Arts Initiative/ NAI , made of individual artists who are committed in initiating and development of Nyanga Arts Development Centre. </li></ul><ul><li>This particular report will only cover the period of January 15, 2006 to February 28, 2007, focusing mainly on various activities undertaken, achievements, shortfalls, outstanding and way forward, then financial report. </li></ul><ul><li>The way forward, in this particular report, is generally understood to refer to the activities action and business plans for the period from the year 2007 to 2010 , including the outstanding referred to here above. </li></ul><ul><li>In conclusion the report intends to invite and encourage the members, stakeholders and partners of the project to engage themselves in the processes of reviewing on the overall objectives and goals of the NADC project, with one common goal of taking the project forward to achieving its goals and objectives, and producing measurable outcomes or results. </li></ul><ul><li>It also intends to rekindle and energize all the stakeholders and partners to their commitment of this developmental project. So that we (stakeholders and partners) could refocus and re-strategize our approaches to this new and exciting initiative of good cause in our community. So that we could also achieve maximum results from the various processes of developing, building and establishing of the Nyanga arts Development Centre. </li></ul>
  • 5. EXECUTIVE SUMMARY <ul><li>Even though the project of Nyanga Arts Development Centre is currently running on a deficit of R18,8 million for the building of the proposed infrastructure and few outstandings from planned activities and programmes, great strides have been made by the core group (Nyanga Arts Initiative) during the period of January 15, 2006 to February 28, 2007. And for that NAI deserves a round of applause for their commitment that has brought to this project good visible and measurable results, including funds and pool of partners and stakeholders for the project concern. </li></ul><ul><li>With the assistance and help of Artscape, Business Opportunities Network (BON), CS Studios, City of Cape Town Council Arts and Culture Services , and Department of Cultural Affairs and Sport, the organisation has managed to draw on board pool of various stakeholders, partners and investors. The organisation has managed to acquire and establish certain important and needed basic infrastructure, such as an office at Zolani Multi-Purpose Centre, Office equipment, and database of community organizations/groups and individual practicing artists from in and around the community of Nyanga, and database of potential and possible fundors/investors and partners. </li></ul><ul><li>Through the assistance from Artscape (financed) and City of Cape Town Council (material support), the organisation has been able to host and undertake two artistic projects from two member organizations (Vakalisa Creative and Literature Project and Popiehuis Productions) in September and November to December 15, 2006. </li></ul><ul><li>If we were to measure our achievements in monetary gains, we would mention first the R1,2 million raised and committed by UK Dramart Productions LTD, R7 920 from UK Partners (Amanda and David Shackley spent on office equipment and basic stationary, R20 000 allocated by Ward Councilor which some of it was spent on office equipment too, again R25 000 from the Ward Council/Mayoral Council and about R945 000. 00 (100 000 euros) per annum for 3 years approved by Flemish Community for the project, for activities, programmes and project salaries of two people employed by the project. </li></ul><ul><li>There is, of cause, a room for improvement in all of our planned and undertaken activities and programmes of the project concern. Especially for the development and growth of our pool of fundors/investors/partners and stakeholders, the organisation, with the help of the already established partners, needs to intensify its strategies in re-planning and undertaking planned activities and programmes, such as launching the project, artistic and business programmes, including capacity training programmes for both the management and community youths. These project activities and programmes need to start in July, 2007 as proposed. </li></ul>
  • 6. ACTIVITIES and PROGRAMMES <ul><li>The year 2006 has seen, from the beginning, the core group (Executive Committee), sitting a series of strategic planning and management meetings, discussing and planning about the way forward and development of the project of NADC, till the end of the year. Some of those meetings including potential partners and stakeholders, where some of those meetings yielded visible and measurable results or outcomes, including funding proposal for the years 2006 to 2010, Strategic Activities and Business Plans, Proposed Nyanga Arts Development Centre infrastructure, Letter of Commitment in terms of collaboration with Artscape, Memorandum of Understanding between Business Opportunities Network (BON)/Artscape/Nyanga Arts Initiative and CS Studios, City of Cape Council (Arts and Culture Services) agreeing in principle to clear off the old debt, level the soil, maintenance and security of the infrastructure, and a draft Discussion Document that seeks to define the relationship between the project and Department of Cultural Affairs and Sport of Western Cape, the relationship between UK Dramart Productions ltd company and NADC document drawn by UK partners. </li></ul><ul><li>The second half of the year has seen these activities and processes intensifying, contract of agreement for the Artscape internship programme been entered between Artscape and NADC, where Mr. Mzwamadoda Vava was taken into as an intern project manager for the project, funded by the Department of Social Development and Poverty Alleviation. The project was presented and pitched to various possible investors, including Western Cape Department of Cultural Affairs and Sport, City of Cape Town Council, Department of Arts and Culture, and Flemish Community. The two of our planned artistic programmes took off in September (Vakalisa Poetry Workshops) and November to December 15 (Creative Drama Workshops). Sponsored and supported by Artscape and City of Cape Town Council Arts and Culture Services. </li></ul><ul><li>The beginning of the year 2007, which is the supposed to be the end of our project year, opened up with good and exciting news, new developments of new relationships with the Flemish Community and </li></ul>
  • 7. ACTIVITIES and PROGRAMMES <ul><li>The year 2006 has seen, from the beginning, the core group (Executive Committee), sitting a series of strategic planning and management meetings, discussing and planning about the way forward and development of the project of NADC , till the end of the year. Some of those meetings including potential partners and stakeholders, where some of those meetings yielded visible and measurable results or outcomes, including funding proposal for the years 2006 to 2010, Strategic Activities and Business Plans, Proposed Nyanga Arts Development Centre infrastructure, Letter of Commitment in terms of collaboration with Artscape, Memorandum of Understanding between Business Opportunities Network (BON )/ Artscape/Nyanga Arts Initiative and CS Studios , City of Cape Council (Arts and Culture Services) agreeing in principle to clear off the old debt, level the soil, maintenance and security of the infrastructure, and a draft Discussion Document that seeks to define the relationship between the project and Department of Cultural Affairs and Sport of Western Cape , the relationship between UK Dramart Productions ltd company and NADC document drawn by UK partners. </li></ul><ul><li>The second half of the year has seen these activities and processes intensifying, contract of agreement for the Artscape internship programme been entered between Artscape and NADC, where Mr. Mzwamadoda Vava was taken into as an intern project manager for the project, funded by the Department of Social Development and Poverty Alleviation . The project was presented and pitched to various possible investors, including Western Cape Department of Cultural Affairs and Sport, City of Cape Town Council, Department of Arts and Culture , and Flemish Community . The two of our planned artistic programmes took off in September (Vakalisa Poetry Workshops) and November to December 15 (Creative Drama Workshops). Sponsored and supported by Artscape and City of Cape Town Council Arts and Culture Services. </li></ul><ul><li>The beginning of the year 2007, which supposed to be the financial year end, opened up with good and exciting news, new developments of new relationships with the Flemish Community and Department of Economic Development and Tourism . As I write this report, the Flemish Community has committed and allocated about 100 000 euros, funding our activities and programmes of the project. </li></ul><ul><li>What is left and outstanding is consultation with few other potential stakeholders and partners, including Provincial Youth Commission of Western Cape , Church Youths , various Government School Managements , various community businesses, NGOs and Companies, such as Ikapa Youth Film Festival , Poppiehuis Productions . </li></ul>
  • 8. ACHIVEMENTS <ul><li>We have established an Executive Management Committee ( referred to as Nyanga Arts Initiative/NAI) </li></ul><ul><li>Memorandum of Understanding between Business Opportunities Network (BON), Artscape, CS Studios and Nyanga Arts Initiative </li></ul><ul><li>Board of Trustees </li></ul><ul><li>Artscape’s commitment in terms of future collaborations with the project and an intern who was and still is assigned to the project for a six month period, with the option of reviewing , under the auspices of AD &amp; E </li></ul><ul><li>Drawn Strategic Action and Business Plans and Funding proposal for the project </li></ul><ul><li>UK Dramart Productions ltd committing to raise about R1,2 million for the building of infrastructure </li></ul><ul><li>Office space at Zolani Multi-Purpose Centre </li></ul><ul><li>Office equipment bought by UK Partners and Ward Council </li></ul><ul><li>Two artistic programmes (Creative Drama and Poetry Workshops) completed with great success </li></ul><ul><li>Flemish Community approved and committed about 100 00 Euros per annum for three years, for activities and programmes, including project salaries. </li></ul>
  • 9. SHORTFALLS <ul><li>We could not secure any good or adequate funding for our activities, including artistic programmes, for the year 2006, except for the Vakalisa Poetry programme supported by Artscape </li></ul><ul><li>We were turned down by Western Cape Cultural commission in our attempt to secure funding for our annual artistic programmes </li></ul><ul><li>We could not undertake our fundraising activities due to lack of infrastructural support, such as start up stationary, telephone and internet, to mention only few. As the results we could even make follow ups effectively on funding applications made to the Department of Arts and Culture Investing in Arts and Culture. </li></ul><ul><li>We missed deadlines for National Lottery Distributing Trust Funding </li></ul><ul><li>At present we are running on a deficit of R18,8 million short for the building of the infrastructure proposed for the project </li></ul>
  • 10. OUTSTANDINGS <ul><li>Finalization and adoption our organisation’ constitution and registration as Section 21 Company </li></ul><ul><li>Formalizing our Board of Trustees structure </li></ul><ul><li>Stakeholders workshops </li></ul><ul><li>First annual General Meeting of the organisation </li></ul><ul><li>Revised Strategic Activities and Business Plans </li></ul><ul><li>Project launch and soil turning </li></ul><ul><li>Funding for the building of the proposed infrastructure </li></ul><ul><li>Building and establishment of the NADC infrastructure on site </li></ul><ul><li>Employment of project staff and execution of artistic and business activities of the project </li></ul>
  • 11. FINANCIAL REPORT Received all Poetry programme (Vakalisa) R7 000 Artscape Received some of Office equipment R20 000 Ward Council Raised and committed Infrastructure R1, 2 million UK Partners (Dramart Productions LTD) Purchased from Incredible Connections on 06/06/06 Office equipment and stationary R7 920 UK Partners (Amanda and David Shackley) COMMITTED RECEIVED PURPOSE AMOUNT SOURCE
  • 12. Financial report continued <ul><li>I have written the two following financial records separately, because we have not yet received written commitments regarding these funds: </li></ul>Committed Received &amp; R1, 259, 920.00 TOTAL Approved Activities and Programmes/Salaries + R945 000 p.a x 3 years Flemish Community Approved Not received yet Not stipulated yet R25 000 Ward/Mayoral Council Committed Received Purpose Amount Source
  • 13. WAY FORWARD <ul><li>Discussions and workshops on strategic Activities and business Plans with all stakeholders and partners, to get ready for the take off of the project plans in July, 2007 </li></ul><ul><li>Formalizing the project’s Board of trustees before the end of March </li></ul><ul><li>To hold an Annual General Meeting by end of March </li></ul><ul><li>Finalization and adoption of the organsation’s constitution and registration as Section 21 Company by end of June </li></ul><ul><li>To launch the project and start activities and programmes in the beginning of July </li></ul><ul><li>To form and establish a very strong fundraising committee that could speed up the fundraising campaigns for both infrastructural building, business and programmes of the project </li></ul><ul><li>To strengthen and develop our pool of business and strategic partners and investors for the project concern </li></ul><ul><li>To initiate and establish good capacity training programmes, specifically for the management teams, such finance, human resources, operations and business, administration and quality management departments, first and then for the youth training programmes </li></ul><ul><li>Recruitment and employment of project staff </li></ul><ul><li>Building and establishment of the infrastructure at the site chosen </li></ul>
  • 14. CONCLUSION <ul><li>The conclusion that I want to draw from this annual report is that, not matter how very difficult and impossible looking the task may be at the initial stages, it does pull off the ground in good time when the energies and efforts of the committed individual, few as they maybe, and produce results and outcomes of excellence, such as we are invited to witness from this document. </li></ul><ul><li>It takes strategic actions and activity plans, consultations with various stakeholders and business partners to draw good investors on board for the project of such good cause, such as Nyanga Arts Development Centre. </li></ul><ul><li>The project of NADC is blessed with such good commitment from various partners, stakeholders and investors. And of cause we do need also to acknowledge that there are weaknesses and a room for improvements as we grow and move forward to brighter future ahead of us. </li></ul><ul><li>We are thankful and grateful to all of our partners, stakeholders and investors, particularly the UK Dramart Productions and Flemish Community for their generous and wonderful financial commitments made to this project. While the UK Partners fund will be encouraging other potential and possible fundors for funding considerations for the building of the infrastructure, the funding from the Flemish Community will make our job as the organisation much more easy in starting these activities and programmes which are and will be rescheduled for the next three years, starting as from July 2007. These already committed funds are strengthening our struggle much more for excellent results and outcomes expected from the project when it kicks off the ground. </li></ul><ul><li>On this note we, the Nyanga Arts Initiative, partners and stakeholders, would like to encourage all those investors who are considering investment in projects of good cause, such as Nyanga Arts Development Centre Project, where excellent turnouts and outcomes are strategically planned and expected to happen, to invest in this project. </li></ul>

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