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  • 1. MicroBanking Bulletin and Microfinance Centre for C&EE and NIS Microfinance Performance Standards in C&EE and the NIS MICROFINANCE INSTITUTION/PROGRAM: LOCATION (Area of Influence): TODAY’S DATE: Institutional Presentation DATE FOUNDED: Institution: Microfinance program: profit/non-profit INSTITUTIONAL CHARTER: OWNERSHIP COMPOSITION: IMPORTANT STRATEGIC ALLIANCES / AFFILIATIONS: DESCRIBE THE TYPE OF SUPERVISION RECEIVED BY THE PROGRAM FROM PUBLIC AGENCIES: FREQUENCY AND EXTENT: Market Characteristics HOW DOES THE PROGRAM DEFINE ITS MARKET? PHYSICAL LOCATION OF LARGE CITIES: SECONDARY CITIES: TOWNS: RURAL: FINANCIAL SERVICES: % current clients % current clients % current clients % current clients urban / rural composition Client Characteristics DESCRIBE THE TYPICAL CLIENT FOR EACH OF THE MAJOR GROUPS OF SERVICES? DOES THE PROGRAM USE INCOME CRITERIA TO QUALIFY CLIENTS? WHAT INCOME PROXY IS USED? Financial Products and Delivery Methodologies BASIC PRODUCTS OR SERVICES: DESCRIPTION OF BASIC TERMS AND CONDITIONS ASSOCIATED WITH EACH MAJOR (rank in order of importance within each PRODUCT: (For loans, include description of loan terms, payment frequency, grace periods, guarantee category) requirements, conditions required to access loan-methodology) LOANS: a) b) c) SAVINGS: a) b) insurance, or other: Institutional Infrastructure INFRASTRUCTURE: NUMBER OF OFFICES NUMBER OF EMPLOYEES year end current 2000 1999 1998 current 2000 1999 1998 HEAD OFFICE REGIONAL OFFICE LEVEL BRANCH OFFICE LEVEL SUB BRANCH, UNIT LEVEL
  • 2. MicroBanking Bulletin and Microfinance Centre for C&EE and NIS Microfinance Performance Standards in C&EE and the NIS MICROFINANCE INSTITUTION/PROGRAM: YEAR TO BE ANALYSED: UNIT OF CURRENCY: EXCHANGE RATE FOR THE YEAR TO BE ANALYSED: FINANCIAL STATEMENTS PAGE ONE Balance Sheet ITEM ACCOUNT BALANCE BALANCE DESCRIPTION THIS YEAR LAST YEAR 1a Cash and due from All sight deposits, checking accounts, and petty cash accounts. banks 1b Reserves in central Relevant only for licensed financial intermediaries bank 1c Investments in market All interest- bearing deposits and investment in financial instruments, mostly for instruments the purposes of liquidity management 1d Total loan portfolio Total of the loans outstanding to clients, including past-due accounts. 1e (Loan loss provision) A negative asset account reflecting the reserves set aside for loan losses. May also be reflected as a liability account. 1f Interest accrued on Appropriate only for institutions that use accrual based accounting assets 1g Other short term Variety of accounts, including loans to employees, guarantees, other accounts assets receivable. 1h Long term Stock in other enterprises, other long-term, illiquid assets that earn returns. investments 1i Fixed assets Land, buildings, equipment, net depreciation. A negative asset account reflecting the accumulated depreciation. 1 TOTAL ASSETS 2a Passbook savings Sight deposits from the general public accounts 2b Time deposits Certificates of deposit from the general public and institutional investors 2c Compulsory savings Appropriate only for those programs that require clients to save a pre-determined amount in order to qualify for a loan. These savings should only be recorded if they are available to the program to be on lent. They should be excluded if they are deposited in a commercial bank. 2d Loans from Loans to the MFI from banks or other financial institutions can be separated into commercial banks long-and short-term loans if these exist 2e Loans from Central Rediscounted funds from the Central Bank or second story development type Bank government institution 2f Loans from Head Loans made to a specialized microfinance division of a larger banking institution Office from its head office. These funds should have a ‘transfer price’ associated with them in the income statement. 2g Other loans at market Mortgage loans for offices, loans from other types of support institutions - at interest rates market rates 2h Loans at subsidized All loans that carry an important interest rate subsidy (rates less than 75% of interest rates typical market rates) 2i Interest accrued on Appropriate only for institutions that use accrual based accounting liabilities 2j Other liabilities Misc. liabilities 2 TOTAL LIABILITIES 3a Paid in equity Capital contribution of those who established the MFI on which dividends would (shareholders) be paid if a for-profit entity 3b Donated equity (non Accumulated value of donations from sources that do not receive stock profits) 3c Retained earnings Accumulated earnings (losses) from prior periods from prior years 3d Accumulated inflation Please use only if the program does inflation based accounting in the normal course adjustment of its reporting 3e Reserves Please explain any reserves used by the program, include exchange rate depreciation reserves here 3f Other capital accounts Any special reserves or other capital account 3g Current year profit- Bring over from the income statement (loss) 3 TOTAL CAPITAL 4 TOTAL LIABILITIES AND CAPITAL FINANCIAL STATEMENTS PAGE TWO 2
  • 3. MicroBanking Bulletin and Microfinance Centre for C&EE and NIS Microfinance Performance Standards in C&EE and the NIS MICROFINANCE INSTITUTION/PROGRAM: YEAR TO BE ANALYSED: UNIT OF CURRENCY: EXCHANGE RATE FOR THE YEAR TO BE ANALYSED: Operating profit and loss statement ITEM ACCOUNT TOTAL TOTAL DESCRIPTION THIS YEAR LAST YEAR 5a Interest and fee Interest on loans, fees and commissions, and additional charges made to loan clients income - loans 5b Interest and fee Interest on investment portfolio income - investments 5 TOTAL INTEREST Sum lines 5a and 5b INCOME 6a Total interest and fee Interest and fee expenses for all loans, deposits, or other liabilities funding the expense financial service operation 6b Inflation adjustment Cost of maintaining the real value of program equity Use only if the program does expense inflation based accounting. 6c Exchange rate Use only if this expense appears on your audited financial statements to provision depreciation expense for exchange rate depreciation on foreign currency denominated liabilities. 6 TOTAL INTEREST Sum lines 6a through 6c EXPENSE 7 NET INTEREST Line 5 net of line 6 (Difference between operational interest income and expense) MARGIN 8 LOAN LOSS Cost of creating maintaining the loan loss provision. This corresponds to that part PROVISION of the loan loss provision expensed during the year of the income statement. EXPENSE 9a Personnel expense All staff and consultant cost, including fringe benefits (preferably on an accrual basis, especially in the case of major future benefits such as severance pay obligations) 9b Rent and utilities Rent paid on office, equipment maintenance, electricity, etc 9c Transportation Transportation of staff to attend to clients and to manage operations 9d Office supplies Printed matter, supplies, photocopies, books. 9e Depreciation Allowance for deterioration, eventual replacement of equipment 9f Other administrative expense 9 TOTAL Sum lines 9a through 9f ADMINISTRATIVE EXPENSE 10 EXTRAORDINARY This corresponds to extraordinary income from consulting fees, sale of properties, INCOME (EXPENSE) etc. that do not enter into the operation of normal financial services; or extraordinary expenses such as remodelling, amortization of start-up costs, etc. 11 NET OPERATING Net interest margin less administrative expense Line 7 net of lines 8 and 9, plus PROFIT (LOSS) line 10 12a Donations to subsidize Donations received to apply towards operation of financial services financial services 12b All income from non- Any income, typically donations, received from operation of NON financial financial services services 12c All expenses from non- Any expense generated by NON financial services - typically these services are not financial services tied to the financial services offered. 12 NET NON Sum lines 12a through 12c OPERATING PROFIT (LOSS) 13 NET PROFIT (LOSS) Sum lines 11 + 12 14 Value of in kind or Value of in-kind subsidies received, but not paid for, by the program. other admin. subsidy PORTFOLIO ANALYSIS 3
  • 4. MicroBanking Bulletin and Microfinance Centre for C&EE and NIS Microfinance Performance Standards in C&EE and the NIS MICROFINANCE INSTITUTION/PROGRAM: YEAR TO BE ANALYSED: UNIT OF CURRENCY: EXCHANGE RATE FOR THE YEAR TO BE ANALYSED: Repayment Performance, by Loan Type or Delivery System ** PLEASE PROVIDE DATA FOR THE YEAR TO BE ANALYZED (December 31, 2000), NOT CURRENT INFORMATION date of current portfolio portfolio balance affected by total last 12 months last 36 months information: overdue payments portfolio LOAN on- time refinanced 90-180 181-360 360+ average loan losses average loan loans days days days loan loan losses PRODUCT portfolio portfolio TYPE A- AMOUNT TYPE A - 100% PERCENT TYPE B- AMOUNT TYPE B - 100% PERCENT TYPE C- AMOUNT TYPE C - 100% PERCENT TOTAL - AMOUNT TOTAL - 100% PERCENT PLEASE EXPLAIN HOW YOUR PROGRAM CALCULATES REPAYMENT PERFORMANCE AS GIVEN IN THE ABOVE TABLE: PLEASE DESCRIBE PRECISELY THE MANNER IN WHICH YOU DETERMINED THE VALUE OF LOANS TO BE WRITTEN OFF DURING THE YEAR TO BE ANALYZED: PLEASE DESCRIBE PRECISELY THE MANNER IN WHICH YOU HAVE CALCULATED THE LOAN LOSS PROVISION ON THE FINANCIAL STATEMENTS YOU HAVE PROVIDED US: LOAN LOSS PROVISION FOR YEAR TO LOAN LOSS PROVISION FOR YEAR LOAN LOSS PROVISION EXPENSE FOR BE ANALYZED PREVIOUS TO YEAR TO BE YEAR TO BE ANALYZED (LINE 1e ON BALANCE SHEET): ANALYZED: (LINE 8 ON INCOME STATEMENT): DESCRIBE EXACTLY THE WAY INTEREST RATE AND FEES WERE CALCULATED ON LOANS FOR THE YEAR TO BE ANALYZED: (differentiate between loan products if necessary) STRUCTURE OF LIABILITIES ANALYSIS 4
  • 5. MicroBanking Bulletin and Microfinance Centre for C&EE and NIS Microfinance Performance Standards in C&EE and the NIS MICROFINANCE INSTITUTION/PROGRAM: YEAR TO BE ANALYSED: UNIT OF CURRENCY: EXCHANGE RATE FOR THE YEAR TO BE ANALYSED: Description, Each of Program’s Liabilities: Source (complete on separate sheet if necessary) Account on balance sheet Is the liability is Amount of this liability prepared for this Review denominated in local or on balance sheet foreign currency? A B C D E F OTHER LIABILITIES (LINE 2j OF BALANCE SHEET): TOTAL LIABILITIES (LINE 2 OF BALANCE SHEET): Costs of Funds Data, Each of Program’s Liabilities: Source Average annual loan Nominal interest Describe manner in which interest on this Interest expense for this balance for the year to rate (annualized) liability is paid liability for the year to be analyzed be analyzed A B C D E F OTHER LIABILITIES INTEREST EXPENSE (IF ANY): TOTAL INTEREST EXPENSE FOR THE YEAR TO BE ANALYZED (LINE 6a ON INCOME STATEMENT): Savings Portfolio Analysis Amounts Mobilized, by Savings Product and Mobilization System Savings Manner in which savings are mobilized Interest Average Number Clients Amount and Instrument Balance account on balance sheet Rate How, When Paid DURING THE REFERENCE YEAR, DID THE PROGRAM EXPERIENCE PERIODS OF ILLIQUIDITY THAT LIMITED THE PROGRAM’S GROWTH POTENTIAL? DESCRIBE THESE AND THE PROGRAM'S RESPONSE AND ESTIMATE THE EXTENT TO WHICH GROWTH WAS SLOWED: OPERATIONAL ANALYSIS 5
  • 6. MicroBanking Bulletin and Microfinance Centre for C&EE and NIS Microfinance Performance Standards in C&EE and the NIS MICROFINANCE INSTITUTION/PROGRAM: YEAR TO BE ANALYSED: UNIT OF CURRENCY: EXCHANGE RATE FOR THE YEAR TO BE ANALYSED: Operational Subsidy Analysis 1. Grant Income DID YOUR PROGRAM RECEIVE GRANTS TO SUPPORT ITS OPERATIONAL COSTS IN THE YEAR TO BE ANALYZED? (Yes/No) WHAT WAS THE AMOUNT OF THESE GRANTS DURING THE YEAR TO BE ANALYZED (ENTER ON LINE 12a OF OPERATING PROFIT AND LOSS STATEMENT): 2. In Kind Subsidies WERE ANY MANAGERIAL OR OPERATIONAL PERSONNEL PAID BY DONOR FUNDS THAT ARE NOT INCLUDED IN YOUR INCOME STATEMENT? (Yes/No) WHAT WAS THE AMOUNT OF THEIR SALARIES DURING THE YEAR TO BE ANALYZED? DID YOUR PROGRAM USE ANY PROPERTY OR EQUIPMENT WHICH BELONGS TO ANOTHER PARTY AND IS NOT ACCOUNTED FOR ON YOUR FINANCIAL STATEMENTS? (Yes/No) (i.e. OFFICES, COMPUTER EQUIPMENT, VEHICLES, ETC.) IF YES, PLEASE EXPLAIN TO US WHAT KIND OF EQUIPMENT/PROPERTY AND HOW IT WAS USED IN YOUR OPERATIONS: WHAT WOULD YOU HAVE HAD TO SPEND TO SUBSTITUTE FOR THIS EQUIPMENT OR PROPERTY DURING THE YEAR TO BE ANALYZED? PLEASE SUM THE AMOUNTS OF IN KIND SUBSIDIES FOR PERSONNEL AND FOR EQUIPMENT/ PROPERTY: (ENTER THIS SUM ON LINE 14 OF OPERATING PROFIT AND LOSS STATEMENT) Information on Staffing and Personnel NUMBER STAFF, YEAR END PERCENT ANNUAL BUDGET - STAFF TRAINING NUMBER LOAN OFFICERS, YEAR END AVERAGE SALARY - ALL STAFF NUMBER STAFF HIRED DURING AVERAGE SALARY - LOAN YEAR OFFICERS NUMBER OF STAFF WHO HAVE LEFT DURING YEAR Accounting Methods DOES YOUR PROGRAM USE CASH OR ACCRUAL ACCOUNTING? WHICH ACCOUNTS ARE TREATED ON EACH BASIS? DOES YOUR PROGRAM ADJUST ACCOUNTS FOR THE EFFECTS OF INFLATION IN ITS AUDITED FINANCIAL STATEMENTS AND/OR IN THE FINANCIAL INFORMATION WHICH YOU HAVE PRESENTED TO US: DESCRIBE ANY RESERVES YOU HAVE LISTED IN YOUR FINANCIAL STATEMENTS: Financial Services, by Type, Delivery Methodology or Product ** PLEASE PROVIDE DATA FOR THE YEAR TO BE ANALYZED (December 31, 2000), NOT CURRENT INFORMATION DATE OF LOANS LOANS SAVINGS OTHER FINANCIAL NON-FINANCIAL INFORMATION: (type a) (type b) Number of active clients: Number of accumulated clients: Average outstanding balance: Proportion of loans below N/A N/A US$ 300: Percent women: DESCRIBE INDIVIDUALLY EACH NON - FINANCIAL SERVICE: 6
  • 7. MicroBanking Bulletin and Microfinance Centre for C&EE and NIS Microfinance Performance Standards in C&EE and the NIS MICROFINANCE INSTITUTION/PROGRAM: YEAR TO BE ANALYSED: UNIT OF CURRENCY: EXCHANGE RATE FOR THE YEAR TO BE ANALYSED: HOW DO THE NON - FINANCIAL SERVICES OFFERED BY THE INSTITUTION ENHANCE ITS CORE SAVINGS AND LOAN BUSINESS? ARE THEY TIED TO THE CORE SERVICES? WHAT IS THE EFFECT OF NON-FINANCIAL SERVICES ON THE OVERALL FINANCIAL PERFORMANCE OF THE MICROFINANCE INSTITUTION / PROGRAM? CAN THIS EFFECT BE CLEARLY AND EFFICIENTLY MEASURED DUE TO THE SEPARATION OF ACCOUNTS? NON-FINANCIAL SERVICE NUMBER RELATED RELATED OPERATIONAL PROFIT PARTICIPANTS OPERATIONAL OPERATIONAL (LOSS) FOR NON- EXPENSES INCOME FINANCIAL SERVICE TOTAL DO THE EXPENSES, INCOME AND PROFIT AMOUNTS GIVEN ABOVE APPEAR ON YOUR AUDITED FINANCIAL STATEMENTS? IN WHAT ACCOUNTS? IF YES, PLEASE ENTER THESE AMOUNTS IN LINES 12b and 12c ON THE OPERATIONAL PROFIT AND LOSS STATEMENT. 7